Top 1586 Clerical assistant Jobs in Costa Mesa, Ca

Permit Coordinator
Alcoa Agency —Huntington Beach, CA
- $20 - $28 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Sales and Front Desk Administrator (Part Time)
Irvine School of Music —Irvine, CA
- $21 - $25 an hour
- Weekends as needed
- Hospitality
- English
- Administrative experience
- Paid holidays
- Health insurance
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Sales and Front Desk Administrator (Full Time)
Irvine School of Music —Irvine, CA
- $21 - $25 an hour
- Weekends as needed
- Hospitality
- English
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
Correspondence Clerk
Alleviate Tax —Irvine, CA
- $18 - $20 an hour
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Sr. Administrative Assistant
Mobis Parts America, LLC. —Fountain Valley, CA
- $41,693.40 a year
- Monday to Friday
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Office Administrator - Parttime
CALTEC Corp. —Irvine, CA
- $23 - $29 an hour
- Part-time
- Computer literacy
- Office
- High school diploma or GED
- Paid holidays
- Flexible schedule
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Administrative Assistant
Northern Trust Corp. —Newport Beach, CA
- $55,200 - $82,800 a year
- Full-time
- Computer literacy
- No experience needed
- Office
- Health insurance
- Dental insurance
Administrative Assistant – Cannabis Manufacturing & Distribution
Beyond Legends —Costa Mesa, CA
- $22 - $27 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
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Administrative Assistant - Irvine, CA
California Bank & Trust —Irvine, CA
- $23 - $29 an hour
- Customer service
- Word processing
- Office
- Profit sharing
- Paid training
Administrative Assistant III - Human Resources
In-N-Out —Irvine, CA
- $33.30 - $40.00 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Profit sharing
- Relocation assistance
Pharmacy Clerk
Lido Pharmacy LLC —Newport Beach, CA
- $18 - $20 an hour
- Full-time
- Background check
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Lyon Living —Newport Beach, CA
- $90,000 - $100,000 a year
- Overtime
- Background check
- 6 years
- Microsoft Outlook
- Health savings account
- Health insurance
Accounting Clerk (Accounts Payable)
LHH US —Costa Mesa, CA
- $23 - $27 an hour
- Contract
- Military encouraged
- Organizational skills
- Fair chance
- Commuter assistance
- Paid holidays
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1d
Front Desk Receptionist/Administrative Assistant
Irvine Endodontics —Irvine, CA
- $22 - $27 an hour
- Part-time
- Spanish
- Dental office
- Customer service
- Paid time off
Quick Apply
Administrative Assistant/DME Medical office
Dynamic Repair Solutions —Santa Ana, CA
- $19 - $23 an hour
- Urgently hiring
- Background check
- Word processing
- Computer literacy
Quick Apply
Data Entry Clerk
PhysicalAddress.com —Laguna Beach, CA
- $17.50 - $18.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Basic math
- 401(k)
- Paid time off
Quick Apply
3d
Customer Service Representative- Receptionist
Hometown Equity Mortgage dba theLender —Lake Forest, CA
- $22 - $24 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
3d
Senior Administrative Assistant
Advantage Technical —Fountain Valley, CA
- $41,693.40 - $61,497.77 a year
- Temporary
- Mid-level
- Office
- Bachelor's degree
- Health savings account
- AD&D insurance
Quick Apply
2d
Receptionist/Legal Assistant
Citadel Law Corporation —Irvine, CA
- From $19 an hour
- Full-time
- In-person
- Entry level
Quick Apply
Data Entry Specialist
Suna Solutions —Orange, CA
- $23 - $24 an hour
- Temporary
- Laboratory experience
- High school diploma or GED
- US work authorization
Quick Apply

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Permit Coordinator

Alcoa Agency -
Huntington Beach, CA

Quick Apply

Job Details

Full-time
$20 - $28 an hour

Benefits

Health insurance
Dental insurance
Vision insurance

Qualifications

Microsoft Word
Correspondence management
Confidential information handling
Email customer support
Microsoft Outlook
Expense management
Spreadsheets
Client rapport building
In-person customer service
Filing
Mid-level
High school diploma or GED
Client invoicing
Driver's License
Data management
Construction drawing review
Task prioritization
Decision making
Calendar management
Dropbox
Cost estimate preparation
Public permit project coordination
Data accuracy checks
Community relationship building
Expenditure monitoring
Faxing
Traffic control
Stakeholder relationship building
Time management

Full Job Description

Job Title: Permit Coordinator

Job Type: Full-time (in-person) M-TH, F-WFH

Rate of Pay: $20 -$28/hr. DOE

Reporting Location: Huntington Beach, CA

Benefits:

Medical, Dental, and Vision (100% for Employee)
401(K) Retirement Plan

Provided Equipment:

Company Laptop

Position Overview:
Permit Coordinator is responsible for providing information to clients and corresponding departments regarding permit requirements, inspection and general requirements of the permit process. Permit Coordinator may need to work after hours and weekends to meet deadlines and commitments.

Key Responsibilities:

Complete/submit permit application forms on behalf of the customer.
Create invoices for permits with the guidance of the Permit Manager.
Responsible for city permit accuracy costs, always looking on the city website and/or call the city to confirm any fees such as permit, inspection, no parks, after hours, over-size load, business license costs.
Work Closely with Sales Manager, Permit Manager, Design Manager, and Traffic Manager for accurate permit costs and estimates
Own and manage all assigned permits throughout their lifecycle, proactively following up at each stage to ensure efficient processing and timely turnaround.
Assemble permit packages via Adobe and email to customers.
Submit permit packages via online systems, fax, or in person (jobsite travel), if necessary.
Responsible for reviewing all design plans prior to City submittal.
Work closely with designers and traffic managers to prepare technical documents when submitting permit packages.
Communicate with cities, counties, and affiliated correspondence for proper submittal with the guidance of the Permit Manager.
Ensure timely rendering of permit fees and permit applications are up to date (changes).
Monitors and tracks expenses.
Attend offsite customer meetings with the Permit Manager
Answer customer emails in a timely manner.
Provide exceptional customer service to clients.
Post data to accounts using Dropbox & Excel spreadsheets.
Maintain accurate files of all permit applications and corresponding job documents.
Keep an organized calendar and manage deadlines.
Assist with overflow work from the Permit Manager as needed.
Provide frequent updates and discussions with the Permit Manager regarding permit statuses.
Handle company and customer confidential information with digression.
Able to perform other duties as deemed necessary.

Expectations:

Arrive punctually and start each day with a positive attitude.
Ability to multitask effectively in a fast-paced environment.
Ability to manage an average of 50 permit requests at a time.
Strong decision-making and prioritization skills are essential for success in this role.
Excellent organizational abilities are required to manage various responsibilities.
The candidate should be able to communicate effectively and professionally with team members and customers.
Ability to build and maintain relationships with City officials, and Clients.
An openness to direction and constructive criticism is important for personal and professional growth.
A positive attitude and a willingness to learn are crucial for thriving in this position.
Strong time management skills are essential to meet deadlines.
A detail-oriented mindset is necessary to ensure accuracy.

Desired Skills:

Proficient Microsoft Word, Excel, and Outlook
Proficient in Military Time

Desired Experience:

City Permitting background is plus but not required
Utility background is a plus but not required
Traffic control background is plus but not required
Knowledge of the MUTCD, WATCH Manual is a plus but not required
Knowledge of distribution planning is plus but not required.
Highschool Diploma or GED
Valid Driver’s License

Other Duties:
This description is not a comprehensive list of all activities, duties or responsibilities that are required of the employee for this job and is subject to change at any time with or without notice.

Quick Apply

Refine Your Search

clerical assistant jobs in costa mesa, ca

Permit Coordinator

Sales and Front Desk Administrator (Part Time)

Sales and Front Desk Administrator (Full Time)

Correspondence Clerk

Sr. Administrative Assistant

Office Administrator - Parttime

Administrative Assistant

Administrative Assistant – Cannabis Manufacturing & Distribution

Administrative Assistant - Irvine, CA

Administrative Assistant III - Human Resources

Pharmacy Clerk

Executive Assistant

Accounting Clerk (Accounts Payable)

Front Desk Receptionist/Administrative Assistant

Administrative Assistant/DME Medical office

Data Entry Clerk

Customer Service Representative- Receptionist

Senior Administrative Assistant

Receptionist/Legal Assistant

Data Entry Specialist

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