Top 120 Entry level administrative assistant Jobs in Costa Mesa, Ca

Business Development & Marketing Assistant
STRADLING YOCCA CARLSON & RAUTH —Newport Beach, CA
- $50,000 - $60,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Merchandising
Quick Apply
Entry Level Optometry Assistant
Insight Vision Center Optometry —Costa Mesa, CA
- $19 an hour
- Full-time
- Private practice
- Customer service
- Computer literacy
- Free parking
- Paid training
Quick Apply
Administrative Assistant
Northern Trust Corp. —Newport Beach, CA
- $55,200 - $82,800 a year
- Full-time
- Computer literacy
- No experience needed
- Office
- Health insurance
- Dental insurance
Entry Level Admin Specialist
Vivant Talent —Huntington Beach, CA
- $26 - $30 an hour
- Full-time
- Administrative experience
- Bachelor's degree
- Organizational skills
Quick Apply
Administrative Assistant (Entry Level)
JCD Research —Huntington Beach, CA
- $25 - $27 an hour
- Part-time
- Bilingual
- Computer literacy
- Office
Quick Apply
7d
Account Assistant | Data Entry
CPC Logistics —Santa Ana, CA
- $22 an hour
- Overtime
- Office
- Organizational skills
- 1 year
Entry Level - Administrative Assistant
ORANGE COUNTY PROPERTY MANAGEMENT I —Huntington Beach, CA
- $3,400 a month
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
7d
Office Assistant - JOEY Newport Beach
JOEY Restaurants —Newport Beach, CA
- $23 - $29 an hour
- Part-time
- Restaurant management
- Administrative experience
- Fair chance
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
The Paralegal Group —Fullerton, CA
- $30 - $35 an hour
- Full-time
- Background check
- Spanish
- Google Workspace
- Paid training
- Paid holidays
Quick Apply
Front Desk Receptionist / Admin Assistant
Varlyq Technologies Pvt. Ltd. —Newport Beach, CA
- $23.72 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Data Entry / Order Entry Specialist (Entry Level)
Sole Shades —Fountain Valley, CA
- $20 - $22 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
2d
Front Office Assistant: Hoag Clinic Resource Pool
Hoag Health System —Costa Mesa, CA
- Anatomy knowledge
- Microsoft Outlook
- BLS Certification
2d
Front Desk Administrative Assistant
Neuro Wellness Spa —Irvine, CA
- $22 - $25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- HIPAA
- Paid holidays
- Disability insurance
Quick Apply
Events Assistant
Red O Fashion Island —Newport Beach, CA
- $21 - $24 an hour
- Part-time
- Microsoft Excel
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
RSM-OC LLC —Irvine, CA
- $54,000 - $62,000 a year
- Weekends as needed
- Microsoft Word
- Office
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Administrative Specialist
University of California, Irvine —Irvine, CA
- $29.40 - $42.14 an hour
- Weekends as needed
- Background check
- Customer service
- Bachelor of Science
- Health insurance
- Retirement plan
2d
Office Assistant
NewportCare Medical Group —Newport Beach, CA
- $22 - $24 an hour
- Full-time
- Computer literacy
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
14d
Administrative Assistant
Da Vien Coffee —Garden Grove, CA
- $20 - $24 an hour
- 8 hour shift
- Microsoft Outlook
- Writing skills
- Office
- Paid holidays
- Health insurance
Quick Apply
OFFICE CLERK (FULL TIME)
Canteen —Garden Grove, CA
- $22 - $25 an hour
- Urgently hiring
- Background check
- Office
- Administrative experience
- Commuter assistance
- Disability insurance
Quick Apply
Receptionist
Fairgrove Property Management —Irvine, CA
- $22 - $24 an hour
- Full-time
- Inventory management
- Office
- Residential
- Paid holidays
- Health insurance
Quick Apply
4d

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Business Development & Marketing Assistant

STRADLING YOCCA CARLSON & RAUTH -
Newport Beach, CA

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year

Qualifications

Customer communication
Microsoft Excel
Microsoft Outlook
In-person customer service
Direct client contact
Bachelor's degree
Managing projects

Full Job Description

Overall Purpose:

Reporting to the Business Development Specialist, this position works closely with the Chief Marketing Officer, attorneys, and administrative departments. This position assists with the planning and execution of firm marketing initiatives, client events, sponsorships, business development activities, and communications on a variety of marketing, client development, recruiting, and firmwide projects. This is a full-time, in-person position based in the firm's Newport Beach office. Occasional local travel and evening event attendance may be required.

Essential Job Duties, include but are not limited to:

Assist with the planning and execution of client events, webinars, receptions, sponsorships, attorney dinners, annual attorney retreats, and other business development activities, including researching venues, coordinating with vendors, preparing materials, managing registrations, and providing on-site event support.
Coordinate assigned firm sponsorships and event participation by communicating with sponsoring organizations, tracking deadlines and sponsorship benefits, processing invoices, preparing advertisements, submitting attendee information, coordinating firm tables, and managing attorney attendance.
Prepare, format, and distribute marketing communications, including electronic invitations, client alerts, newsletters, announcements, event communications, and other internal and external correspondence.
Maintain and update contact information, mailing lists, event lists, and marketing data within the firm's Customer Relationship Management (CRM) system and other marketing platforms to ensure data integrity.
Assist with the preparation of client pitches, Request for Proposal (RFPs) responses, proposals, presentations, and other business development materials by updating attorney biographies, practice descriptions, representative matters, deal lists, and other marketing collateral.
Coordinate attorney photography sessions and maintain headshots and other marketing assets.
Coordinate with outside graphic designers, printers, photographers, promotional vendors, and other service providers to produce marketing materials and support creative projects.
Order, maintain, and distribute promotional merchandise/swag for firm events, sponsorships, and business development activities.
Coordinate the firm's holiday gift program and other client, prospect, and referral source gifting initiatives.
Assist with lateral attorney and summer associate recruiting efforts by coordinating interview schedules and supporting related recruiting activities.
Support marketing technology and operations initiatives, including assisting with email marketing platforms, CRM systems, the experience database, website content management, reporting, analytics, and other departmental technology projects.
Process invoices, prepare expense reports, reconcile departmental credit card statements and expenses, and maintain accurate financial records.
Provide administrative support to the Business Development and Marketing team, including scheduling meetings, preparing meeting materials, maintaining department files, and responding to routine inquiries.
Perform other duties and special projects as assigned.

Qualifications/Requirements:

Bachelor's degree required.
One to two years of experience in marketing, business development, communications, event planning, or a related field preferred.
Prior law firm or professional services experience is preferred.
Strong organizational skills with the ability to manage multiple projects and deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
Strong organizational skills with exceptional attention to detail and accuracy.
Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
Strong interpersonal skills with the ability to work collaboratively with attorneys, staff, vendors, and clients.
Professional demeanor and strong customer service skills when interacting with clients and external contacts.
Ability to work overtime and occasional evenings as needed to support client events, attorney functions, firm-sponsored activities, and other business development initiatives.
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Experience with CRM systems, email marketing platforms, website content management systems, or event management software is preferred.
Ability to learn new software, marketing technologies, and database systems.

Physical Demand:

Ability to lift up to 10 pounds. Ability to stand for long periods of time at events.

The salary wage range that we expect to pay for this position is from $50,000 - $60,000 and represents our good faith and reasonable estimate of the range of base salary at the time of posting. The actual salary offered may vary based on experience, qualifications or other relevant factors.

We are an Equal Opportunity Employer.

Quick Apply

Refine Your Search

entry level administrative assistant jobs in costa mesa, ca

Business Development & Marketing Assistant

Entry Level Optometry Assistant

Administrative Assistant

Entry Level Admin Specialist

Administrative Assistant (Entry Level)

Account Assistant | Data Entry

Entry Level - Administrative Assistant

Office Assistant - JOEY Newport Beach

Administrative Assistant

Front Desk Receptionist / Admin Assistant

Data Entry / Order Entry Specialist (Entry Level)

Front Office Assistant: Hoag Clinic Resource Pool

Front Desk Administrative Assistant

Events Assistant

Office Administrator

Administrative Specialist

Office Assistant

Administrative Assistant

OFFICE CLERK (FULL TIME)

Receptionist

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