Top 206 administrative coordinator Jobs in costa mesa ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)
Confidential —Mission Viejo, CA
- $20 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Inventory management
- HIPAA
Quick Apply
Construction Scheduling Coordinator
National Renovation, Inc. —Anaheim, CA
- $24 - $27 an hour
- Overtime
- Bilingual
- Microsoft Word
- Microsoft Excel
- Paid holidays
- Health insurance
Quick Apply
Office Coordinator (Law Firm Experience Required)
Kent Daniels & Associates —Irvine, CA
- $50,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
- Paid sick time
Quick Apply
Office Coordinator
Vaco by Highspring —Irvine, CA
- $55,000 - $70,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d
Center Relations Coordinator
Braille Institute of America —Anaheim, CA
- $55,000 - $65,000 a year
- Online Application
- Microsoft Word
- Spanish
- Microsoft Excel
- Opportunities for advancement
Quick Apply
Administrative/Purchasing Coordinator
Vaco by Highspring —Irvine, CA
- $30 - $35 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Part-Time Medical Receptionist / Front Desk Coordinator
Newport Medical and Wellness —Costa Mesa, CA
- $22 - $26 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
Quick Apply
10h
Office Coordinator
Allen Matkins —Irvine, CA
- $50,000 - $75,000 a year
- Full-time
- Microsoft Word
- Background check
- Office
Front Office Coordinator
The Spring Center —Costa Mesa, CA
- $23 - $25 an hour
- Part-time
- Microsoft Word
- Private practice
- Microsoft Excel
- Paid time off
- Employee discount
Quick Apply
Pediatric Dental Front Desk / Patient Experience Insurance Coordinator
Tiny Tooth Co. —Costa Mesa, CA
- From $27 an hour
- Full-time
- Background check
- Dental office
- Working with children
- Paid holidays
- Health insurance
Quick Apply
Office Coordinator
Robbins Brothers —Costa Mesa, CA
- $18 - $21 an hour
- Mid-level
- Team management
- Retail management
Quick Apply
Front Desk Coordinator
Platinum Dermatology Partners LLC —Newport Beach, CA
- $21 - $23 an hour
- Full-time
- Basic math
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
6d
Finance Accounting Administration Coordinator
Brea Networks, LLC —Brea, CA
- $55,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Excel
- CPA
- Health insurance
- Dental insurance
Quick Apply
Dental Front Office/ Insurance Coordinator
Alicia Dentistry —Mission Viejo, CA
- $24 - $29 an hour
- Full-time
- Background check
- CPR Certification
- Dental office
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator
Buzzclan —Orange, CA
- $23 - $29 an hour
- Contract
- Bilingual
- Spanish
- CPR Certification
Quick Apply
7d
Dental Front Office Administrator/Treatment Coordinator
Peter Abas, DDS, Inc —Laguna Hills, CA
- $30 - $40 an hour
- Full-time
- Dental office
- Mid-level
- In-person
- Free parking
- Health insurance
Quick Apply
Operations Coordinator
3701 Moore Production —Santa Ana, CA
- $20 - $21 an hour
- Full-time
- Management
- Office
- Data entry
Quick Apply
3d
Office Coordinator
Vaco by Highspring —Aliso Viejo, CA
- $55,000 - $70,000 a year
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
4d
Spa Coordinator
Facialworks —Newport Beach, CA
- $18 - $20 an hour
- Weekends as needed
- Cash register
- In-person
- Communication skills
- Employee discount
Quick Apply
Front Desk Coordinator
Ultimate Staffing Services —Santa Ana, CA
- $20 - $23 an hour
- Contract
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
2d

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Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Confidential
Mission Viejo, CA

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Qualifications

Customer communication
Patient scheduling systems
Microsoft Excel
HIPAA compliance
Electronic health records (EHR) management
Client rapport building
Opportunity Management
HIPAA
Social media platforms
Medical administrative support
Attention to detail
Organizational skills
Client acquisition
Clerical experience
Productivity software
Clinical confidentiality policies
Closing sales leads
Customer interaction during outreach
Marketing

Full Job Description

Job Title: Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Overview:
We are currently seeking a highly experienced, polished, and dynamic Front Desk Coordinator/Administrative Assistant to join our team a high end practice. This role supports integrated service lines including Plastic Surgery and Medical Aesthetics —and is the first point of contact in the patient journey across all verticals. This position plays a critical role in shaping the patient experience from initial inquiry through scheduling, consultation, and follow-up. The ideal candidate is not only operationally strong but also sales-minded, detail-oriented, and highly personable. A naturally bubbly, warm, and engaging personality is non-negotiable, as this role sets the tone for every patient interaction.

Candidates must be exceptionally organized, able to multitask across multiple service lines, and committed to following structured outreach and communication protocols with precision. Experience in a medical spa or aesthetics environment is highly valued and considered a strong advantage, but candidates with overall customer service, plastic surgery or high end concierge backgrounds will also be strongly considered.

Key Responsibilities: Patient Experience & Front Desk Operations

Serve as the first point of contact for patients across all service lines, delivering a consistently warm, polished, and high-energy experience.
Manage incoming inquiries with a strong sales mindset, confidently guiding patients to the appropriate service line and converting leads into booked consultations.
Schedule, confirm, and coordinate appointments across multiple providers and specialties, ensuring optimal patient flow.
Execute structured outreach protocols (calls, texts, emails) with meticulous attention to detail to convert leads, reduce no-shows, and maximize bookings.
Maintain a clean, organized, and elevated front desk environment reflective of a premium, multi-service practice.

Sales & Patient Journey Ownership

Actively contribute to revenue growth by converting inquiries into consultations and treatments across all departments.
Educate patients on surgical procedures, aesthetic treatments, and wellness services, including memberships and packages.
Identify opportunities for upselling and cross-selling between plastic surgery, aesthetics, and wellness offerings.
Build and maintain strong patient relationships to drive retention and lifetime value.
Track, manage, and follow up on all leads, consultations, and pending bookings with consistency and accuracy.
Meet and exceed individual and team sales targets.

Administrative & Clinical Support

Accurately input and manage patient information, medical histories, and treatment plans within the EMR system.
Assist providers across all service lines with patient flow, consultations, and treatments as needed.
Perform administrative tasks including filing, data entry, scanning, and inventory/office supply management.
Support the office manager and leadership team with operational and administrative needs.

Requirements:

Proven experience in a front desk, administrative, or patient coordinator role in a high-volume clinic, medical spa, plastic surgery practice, or hospitality industry organization.
Medspa/aesthetics experience is a strong advantage, particularly for candidates familiar with cosmetic treatments and patient conversion.
Demonstrated ability or comfort with sales, lead conversion, and client engagement.
A naturally bubbly, outgoing, and personable demeanor—this is essential to success in the role.
Exceptional attention to detail and ability to consistently follow structured systems and outreach protocols.
Strong organizational skills with the ability to multitask across multiple service lines in a fast-paced environment.
Proficiency with EMR systems and general computer platforms.
Excellent written and verbal communication skills.
Familiarity with social media platforms and basic marketing principles.
Tech-savvy with working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge of plastic surgery procedures, aesthetic treatments, or wellness/functional medicine services is highly preferred.
Ability to maintain strict confidentiality and adhere to HIPAA guidelines.
Flexibility to work occasional evenings and weekends as needed.

Why Join Us?
This is an opportunity to be part of a high-performing, growth-oriented, multi-specialty practice where patient experience and results are paramount. You will play a key role in both operational success and revenue growth while helping patients navigate and access a full spectrum of aesthetics and surgical services.

How to Apply:
Please submit your resume, cover letter, and any relevant supporting materials in response to this posting. Applications will be reviewed on a rolling basis, and only qualified candidates will be contacted for an interview.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in costa mesa ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Construction Scheduling Coordinator

Office Coordinator (Law Firm Experience Required)

Office Coordinator

Center Relations Coordinator

Administrative/Purchasing Coordinator

Part-Time Medical Receptionist / Front Desk Coordinator

Office Coordinator

Front Office Coordinator

Pediatric Dental Front Desk / Patient Experience Insurance Coordinator

Office Coordinator

Front Desk Coordinator

Finance Accounting Administration Coordinator

Dental Front Office/ Insurance Coordinator

Administrative Coordinator

Dental Front Office Administrator/Treatment Coordinator

Operations Coordinator

Office Coordinator

Spa Coordinator

Front Desk Coordinator

I want to receive the latest job alert for administrative coordinator in costa mesa ca

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