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Administrative Specialist

GE Aerospace -
Evendale, OH

Apply Now

Job Details

Full-time

Benefits

Paid parental leave
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Adoption assistance
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Prescription drug insurance

Qualifications

Meeting minutes
Office supply management
Computer operation
Correspondence management
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Business travel arrangements
Business support experience for legal executives
Operations coordination
Facilities management
Shipment tracking for distribution operations
Executive administrative support
Team scheduling
Mail distribution
Mid-level
Compliance with security regulations
High school diploma or GED
Expense reports
Legal administrative experience
Mail management
Data reporting support
Office supply ordering
Organizational skills
Meeting facilitation
Mail processing
Document management
Equipment inventory management
Associate's degree

Full Job Description

Job Description Summary

Position is responsible for providing general administrative support for the Legal team. This role will have direct support to several leaders within the business. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills.

Job Description

Roles and Responsibilities:

Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements.
Provides a bridge for smooth communication between the leader’s office and internal departments; Able to maintain credibility, trust and support with senior management.
Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary.
Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity.
May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events.
Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis.
Maintain filing and records management systems and other office flow procedures which may be confidential.
Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints
Helps support community responsibility events/activities.
Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests.
Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources.
Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date.
Able to travel domestic & internationally as needed

Required Minimum Qualifications:

Associate’s Degree or High School Diploma / GED from an accredited school or institution

Desired Characteristics:

Specific experience with legal administration
Minimum of 5 years’ experience as an administrator, preferably within a large organization. Experience with calendar management and scheduling.
Knowledge of general office management and current computer/office communications technologies; Proficient in Microsoft Software: PowerPoint, Word, Excel and Outlook.
Able to run reports in Excel, Access, and other data gathering programs. Input and update data into databases.
Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly.
Effective time management and organizational skills; able to balance multiple priorities.
Able to effectively interact and communicate with senior level management, corporate contacts and external customers.
Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail.
Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency.
Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses.
Ability to adapt to changing priorities and schedules based on business demands. This includes availability to work outside standard business hours, including evenings, weekends, and holidays, as needed to support critical business operations, meetings, or events.

GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness.

GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or programs (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor’s welfare benefit plan or program. This document does not create a contract of employment with any individual.

#LI-KM

Additional Information

GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No

Apply Now

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