Top 49 Payroll administrator Jobs in Danville, Ca

Payroll Administrator
Common Interest Management Services —San Ramon, CA
- $25 - $32 an hour
- Full-time
- Hybrid work
- Spanish
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Certified Payroll Admin (Part Time)
Service West —Oakland, CA
- $26 - $28 an hour
- Part-time
- Background check
- Employment & labor law
- Mid-level
Quick Apply
Contracts & Accounting Administrator
Bay City Mechanical, Inc. —Richmond, CA
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Payroll Administrator
99 Ranch Market —Union City, CA
- $22 - $23 an hour
- Full-time
- Mid-level
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply
Office Manager
Barrett Business Services —San Francisco, CA
- $80,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Bilingual Administrative Assistant
Infojini Inc —Oakland, CA
- $25 - $30 an hour
- Temporary
- Spanish
- Word processing
- Writing skills
Quick Apply
14h
Payroll Administrator
Associa —San Ramon, CA
- $25 - $32 an hour
- Part-time
- Hybrid work
- Spanish
- Mid-level
- Office
- Paid holidays
- Health insurance
Human Resources Administrator (Bay Area)
Turner Construction Company —Walnut Creek, CA
- $70,000 - $90,000 a year
- Mid-level
- Office
- Microsoft Office
3d
Payroll Administrator
Thuma —San Francisco, CA
- $95,000 - $120,000 a year
- Full-time
- Hybrid work
- Office
- Continuous improvement
- Senior level
- Paid parental leave
- Health insurance
8d
Office Administrator / Client Services Coordinator
B&B Locksmith and Security Inc. —Walnut Creek, CA
- $24 - $28 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
10d
Operations and Office Administrator
United Faculty of Contra Costa Community College District —Pleasant Hill, CA
- $57,580 - $70,540 a year
- Full-time
- Customer service
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Business Office Director
Atria Senior Living —Walnut Creek, CA
- $70,990.40 - $81,638.96 a year
- Full-time
- Sales
- Mid-level
- Finance
- Paid holidays
- Health insurance
10d
Business Office Coordinator
Brookdale Senior Living Inc. —Danville, CA
- $23.55 - $29.43 an hour
- Part-time
- Office
- Military encouraged
- Trade school
- Health savings account
- Paid holidays
Quick Apply
11h
Administrative Assistant
Atria Senior Living - Walnut Creek —Walnut Creek, CA
- $21.00 - $25.20 an hour
- Full-time
- Computer literacy
- Basic math
- Research
- Paid holidays
- Health insurance
Office Manager- (Oakland)
TK Elevator Corporation —San Leandro, CA
- $80,000 - $106,000 a year
- Email
- Microsoft Word
- Microsoft Excel
- Oracle
- Paid parental leave
- Health savings account
HR Administrator
Ascend —San Francisco, CA
- $70,000 - $80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Accounting & Contract Administrator
Trueline —Pleasanton, CA
- $80,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Residential
- Health insurance
Quick Apply
Administrative & Program Support Coordinator (ASC II)
California State University —East Bay, CA
- Full-time
- Background check
- High school
- Basic math
- Paid holidays
- Health insurance
Office Manager/Ops Generalist
Gamut —San Francisco, CA
- $50,000 - $500,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
HR Administrator
Diligence Security Group —Oakland, CA
- $30 - $35 an hour
- Part-time
- Mid-level
- Office
- Business Administration
- Dental insurance
- Opportunities for advancement

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Payroll Administrator

Common Interest Management Services -
San Ramon, CA

Quick Apply

Job Details

Full-time
$25 - $32 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Work from home
Vision insurance
401(k) matching
Paid sick time

Qualifications

Interpersonal skills
ADP
Attention to detail
Calendar management
Time & attendance systems

Full Job Description

Build Your Future, Strengthen Communities – Grow with CIMS

One of the fastest-growing HOA management companies in Northern California is looking for a full-time Payroll Administrator to join our team in San Ramon, Ca! Common Interest Management Services, an Associa company, is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley. We're committed to improving communities and delivering outstanding service—come join our team!

Learn More About CIMS: https://commoninterest.com/

Why Work at CIMS?

At CIMS, we offer a vibrant and supportive workplace where your work makes a real impact. With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry. We offer a comprehensive benefits package, including medical, dental, and vision insurance, a 401K plan with a match, vacation, sick, and holiday pay. We have a Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities!

How You’ll Make an Impact

The Payroll Administrator supports accurate and timely biweekly payroll processing for two companies with more than 230 employees. This role coordinates payroll data, reviews timekeeping and payroll changes, resolves payroll issues, supports compliance with California wage and hour requirements, and ensures timely submission and approval of payroll-related items with the company’s parent company payroll department, which processes payroll using ADP. The role also supports employee payroll and timekeeping inquiries and maintains payroll records and documentation to promote accuracy, audit readiness, and internal controls. This is a full-time, non-exempt, hybrid position based in San Ramon, CA, Monday–Friday. Pay range is $25–$32/hour; direct experience is strongly preferred.

Key Responsibilities:

Payroll Processing & Administration

· Audit payroll for accuracy, completeness, and compliance before finalization.

· Coordinate timely and accurate payroll data with the company’s parent company payroll team, including extra payments and pay changes.

· Manage biweekly payroll deadlines and follow the payroll calendar to ensure all required inputs, reviews, approvals, and communications are completed on time.

· Utilize ADP to audit and review timely submission of timesheets and time off requests, checking for errors and ensuring accuracy.

· Follow up on missing timesheets, late approvals, missed punches, and unresolved timekeeping exceptions before payroll deadlines.

· Respond to employee and manager payroll questions and resolve routine payroll issues in a timely manner.

· Oversee payroll for terminated employees, new hires, and employees on leave.

· Review and coordinate payroll-impacting employee changes, including new hires, pay rate changes, status changes, transfers, and terminations.

· Coordinate final pay processing for terminated employees in compliance with California timing requirements.

· Support payroll-related deductions and withholding changes, including benefit deductions, garnishments, and other authorized payroll adjustments, as applicable.

· Track bonuses and retroactive adjustments and communicate them to the parent company.

· Investigate payroll discrepancies, including missed pay, underpayments, overpayments, and off-cycle corrections.

· Reconcile payroll changes and special payments across pay periods.

· Prepare, review, and maintain payroll reports, supporting documentation, and audit-ready payroll records.

· Maintain organized payroll support files, approvals, and documentation to ensure audit readiness and support internal controls.

· Review and audit changes request making sure they are reflected in ADP.

· Work cross-functionally with HR, bookkeeping, managers, and the parent company payroll team to ensure employee changes are reflected accurately and on time.

Compliance & Regulatory Adherence

Ensure payroll practices comply with:

Daily overtime and double-time rules (California-specific)
Meal and rest period compliance and premium pay
Split-shift premiums and reporting time pay where applicable
Review sick leave usage and balances for compliance with California and local paid sick leave requirements.

Systems & Process Improvement

Serve as subject matter expert for ADP Vantage HCM, including:

Assist employees with ADP-related payroll and timekeeping questions, including pay statements, timecards, time off requests, and self-service access.
Payroll Reporting
Timekeeping and time off requests

Recommend and implement process improvements to strengthen compliance and efficiency

What You Bring

· 3+ years of payroll administration experience, including California payroll

· Intermediate level hands-on experience with ADP Vantage HCM

· Strong knowledge of California and Federal wage and hour laws

· Strong attention to detail and analytical skills

· Interpersonal and strong communication skills. Spanish speaking is a plus+

· Ability to work well with and train others

· Strong team player

Preferred Qualifications

· Experience in HOA, property management, real estate is a plus

· Certified Payroll Professional (CPP) or FPC certification

Knowledge, Skills & Abilities

Deep expertise in California compliance, including:

Final paycheck requirements (immediate vs. 72-hour rules)
Wage statement compliance
Overtime and premium pay requirements

· Strong working knowledge of ADP Vantage HCM reporting and controls

· Ability to manage payroll for employees working across multiple HOA properties

· Excellent organizational, problem-solving, and communication skills

· Ability to identify payroll risks, investigate discrepancies, and escalate issues appropriately before payroll finalization.

· Ability to handle sensitive and confidential information with integrity

Work Environment & Physical Requirements

· Hybrid office role (part time in office and work from home)

· Interaction with employees onsite as needed

· Prolonged periods of sitting and computer use

The primary location for this position is 12647 Alcosta Blvd San Ramon, CA 94583

Pay: $25.00 - $32.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

How would you describe your experience with ADP Workforce Now? Novice, Proficient or Expert?
How many employees have you independently processed payroll for?
Are you knowledgeable in California Payroll Laws?
Have you been responsible for reviewing payroll for compliance prior to submission?
What are your salary requirements?

Experience:

Payroll Administration: 3 years (Required)

Language:

Spanish fluently? (Preferred)

Work Location: Hybrid remote in San Ramon, CA 94583

Quick Apply

Refine Your Search

payroll administrator jobs in danville, ca

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Payroll Administrator

Office Manager

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Payroll Administrator

Human Resources Administrator (Bay Area)

Payroll Administrator

Office Administrator / Client Services Coordinator

Operations and Office Administrator

Business Office Director

Business Office Coordinator

Administrative Assistant

Office Manager- (Oakland)

HR Administrator

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Administrative & Program Support Coordinator (ASC II)

Office Manager/Ops Generalist

HR Administrator

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