Top 53 office assistant Jobs in daphne al

Executive Secretary
Alabama State Department of Education —Fairhope, AL
- $53,590 - $62,470 a year
- Word processing
- Mid-level
- Office
Administrative Assistant
Fairhope Film Festival —Fairhope, AL
- $18 - $22 an hour
- Part-time
- Google Workspace
- Research
- Office
- Flexible schedule
Quick Apply
8d
Front Desk Receptionist
Advanced Health Solutions- Fairhope, AL —Fairhope, AL
- $18 - $19 an hour
- Full-time
- Google Workspace
- Computer literacy
- Administrative experience
- Employee discount
- Professional development assistance
Quick Apply
Office Assistant
D.R. Horton —Spanish Fort, AL
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
- Employee stock purchase plan
- Disability insurance
5d
Office and Sales Assistant
Jubilee Flooring & Decorating —Daphne, AL
- $18 - $20 an hour
- Full-time
- Bilingual
- Inventory management
- Office
- Paid time off
- Employee discount
Quick Apply
8d
Front Desk Receptionist
Occupational Health Center —Mobile, AL
- $14.50 - $16.00 an hour
- Full-time
- Clinic
- In-person
- Entry level
- Profit sharing
- Health insurance
Quick Apply
2d
Receptionist - State Farm Agent Team Member
Randon Carnathan - State Farm Agent —Spanish Fort, AL
- $30,000 - $40,000 a year
- Full-time
- Office
- In-person
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Law Firm Receptionist
The Law Offices of Brenton C. McWilliams —Foley, AL
- $24 an hour
- Full-time
- Computer literacy
- Writing skills
- Entry level
- Dental insurance
- Vision insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Ashleigh Mooney - State Farm Agent —Loxley, AL
- $15 an hour
- Part-time
- Computer literacy
- Office
- In-person
Quick Apply
Administrative Assistant
CEVA GOVERNMENT SERVICES, LLC —Mobile, AL
- Full-time
- Background check
- Computer literacy
- English
- Health savings account
- AD&D insurance
Quick Apply
12d
Veterinary Receptionist
Westside Veterinary Hospital —Mobile, AL
- $13 - $17 an hour
- Full-time
- Background check
- Computer skills
- Communication skills
- Paid parental leave
- Health savings account
Quick Apply
Office Administrator
Pro Med Choices, Inc. —Mobile, AL
- $15 - $30 an hour
- Overtime
- Background check
- Microsoft Excel
- 5 years
- Paid holidays
- Health insurance
Quick Apply
2d
Administrative Assistant II, Student Services
Enterprise State Community College —Mobile, AL
- $39,759 - $57,251 a year
- 8 hour shift
- Microsoft Excel
- Writing skills
- English
- Wellness program
- Health insurance
14d
Office Assistant I
Mobile County Personnel Board —Mobile County, AL
- $17.19 an hour
- Temporary
- Customer service
- Office
- High school diploma or GED
3d
Office Assistant I
Mobile Civil Service —Mobile, AL
- $13.07 - $19.94 an hour
- Temporary
- Office
- High school diploma or GED
- Data entry
3d
Law Firm Receptionist
Galloway, Wettermark, & Rutens LLC. —Mobile, AL
- From $15 an hour
- Full-time
- Inventory management
- Computer literacy
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
1d
Executive Administrative Assistant
Koniag Government Services —Mobile, AL
- Full-time
- Research
- Office
- Residential
- Paid holidays
- Health insurance
Secretary V
University of South Alabama —Mobile, AL
- Overtime
- Mid-level
- Office
- High school diploma or GED
Administrative Assistant
Thompson Engineering —Mobile, AL
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Administrative Assistant - with Petrochem Insulation, Inc
Petrochem Insulation, Inc —Bay Minette, AL
- From $20.50 an hour
- Temporary
- Microsoft Excel
- Construction site
- High school diploma or GED
Quick Apply

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office assistant jobs near daphne al

Executive Secretary

Alabama State Department of Education -
Fairhope, AL

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Job Details

$53,590 - $62,470 a year

Qualifications

Customer inquiry handling

Full Job Description

Job Title – School Executive Secretary

Supervised by/Reports to: Principal

FLSA Status: Non-exempt

Job Goal:

To manage the school office, records, correspondence, and accounts for efficient, effective support of the school programs.
To support the principal in providing high quality educational programs by the efficient and orderly operation of the school office.

Qualifications:

High school diploma or equivalent; secretarial, clerical, and/or bookkeeping training preferred.

Successful work experience in a comparable or related position, preferred.

Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.

Knowledge of general office procedures and school office operations.

Demonstrated proficiency in oral and written communication skills.

Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.

Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.

Ability to develop proficiency in the use of iNow, McAleer or other school/system software.

Demonstrated ability to work independently, make decisions and prioritize tasks to accomplish job responsibilities and assignments.

Knowledge of computer network operations, data entry and retrieval using technology, word-processing, presentation software, spreadsheets, databases, and electronic communication software.

Ability to remain calm and use good judgment in emergency situations.

Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public.

Ability to use technology to communicate, to manage data, and to produce/submit required reports, prepare correspondence, perform scheduling, and/or manage and present information.

Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.

Ability to engage in prolonged sitting.

Ability to be punctual and in regular attendance.

Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions:

Demonstrates support for the school system and its vision, goals and priorities.

Provides secretarial service and office management for the principal.

Oversees the principal’s appointments schedule, meetings, correspondence, files, and records.

Provides management and supervision of the principal’s office.

Prepares, reviews, and distributes information communications from the principal to teachers, parents, students, or other system personnel as directed.

Verifies and submits requested records and reports.

Maintains employee attendance, check-in, check-out, time clock, and leave records.

Requisitions office supplies and schedules equipment maintenance for the principal’s office.

Contacts parents, vendors, other system personnel, and/or students as directed.

Performs the duties of the school receptionist or bookkeeper when required.

Assists with general school office operations as needed.

Ensures accurate and appropriate correspondence with parents, faculty, administration, and staff.

Assists the principal in obtaining or compiling needed documentation, verifications, or records for meetings, projects, planning, or legal proceedings.

Meets and deals effectively with the general public, staff members, students, parents, administrators, and other contact persons using tact and good judgment.

Exhibits interpersonal and collaboration skills to work as an effective team member.

Models and maintains high ethical standards.

Demonstrates initiative in the performance of assigned responsibilities.

Posts/records and files correspondence and reports as directed.

Assists office personnel and/or administrators as needed with preparations for meetings, projects, visiting groups, delegations, or conferences.

Participates in the training programs offered to increase skill and proficiency related to assignment.

Ensures adherence to security rules and safety standards.

Arranges for technical support, servicing, and effective operation of office technology and office machines as needed.

Collects, receipts and submits school funds in accordance with school procedures and Board policy.

Performs duties in a courteous and professional manner.

Maintains appropriate confidentiality regarding school/workplace matters.

Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.

Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.

Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.

Maintains and submits reports, records, and correspondence in a timely and accurate manner.

Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.

Serves on school system committees, tasks forces, and representative groups as required.

Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.

Reports absences and takes leave in accordance with Board policies and procedures.

Performs any other job-related duties as assigned by the principal and/or supervisor(s).

Terms of Employment: Twelve-month position in accordance with Board’s salary schedule.

Evaluation: Performance of this job will be evaluated in accordance with provisions of the State Department of Education and/or Baldwin County Board of Education policy on evaluation of classified personnel.

The statements above are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.

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Refine Your Search

office assistant jobs in daphne al

Executive Secretary

Administrative Assistant

Front Desk Receptionist

Office Assistant

Office and Sales Assistant

Front Desk Receptionist

Receptionist - State Farm Agent Team Member

Law Firm Receptionist

Receptionist - State Farm Agent Team Member

Administrative Assistant

Veterinary Receptionist

Office Administrator

Administrative Assistant II, Student Services

Office Assistant I

Office Assistant I

Law Firm Receptionist

Executive Administrative Assistant

Secretary V

Administrative Assistant

Administrative Assistant - with Petrochem Insulation, Inc

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