Top 53 Special events coordinator Jobs in Dayton, Oh

Coordinator, Advancement Operations and Donor Relations
Wright State University —Dayton, OH
- Mid-level
- Office
- Analysis skills
Special Events Coordinator
United Rehabilitation Services Dayton —Dayton, OH
- $46,800 - $67,600 a year
- Extended hours
- Marketing
- Computer literacy
- Adults
Quick Apply
Manager, Events
Air Force Museum Foundation, Inc. —Dayton, OH
- $58,000 - $63,000 a year
- Extended hours
- Background check
- Clean driving record
- Management
- Paid holidays
- Disability insurance
Quick Apply
Front Desk Coordinator
Accelevation LLC —Miamisburg, OH
- Background check
- Microsoft Outlook
- Inventory management
- Dental insurance
- Paid time off
Quick Apply
Program Coordinator, Nursing Academic Programs and Quality Assurance
Wright State University —Dayton, OH
- School experience
- Mid-level
- Office
6d
Child Welfare Caseworker 1-3 CARE House
Montgomery County, OH —Dayton, OH
- $49,774.40 - $80,433.60 a year
- Weekends as needed
- Experience working with individuals with developmental disabilities
- Clean driving record
- Pass drug screening
- Wellness program
- Health savings account
GUEST SERVICES REPRESENTATIVE
Dayton Art Institute —Dayton, OH
- $17.50 - $20.00 an hour
- Part-time
- Merchandising
- High school diploma or GED
- Organizational skills
Quick Apply
14d
Nursing Learning Resource Center Coordinator
Wright State University —Dayton, OH
- School experience
- Nursing
- Mid-level
Resident Event Coordinator
Carlyle House, Inc. —Kettering, OH
- Mid-level
- Office
- Bachelor's degree
Quick Apply
1d
University Honors Program Operations Coordinator
Wright State University —Dayton, OH
- Mid-level
- Master's degree
- University
Coordinator of Sports Communication and Multimedia
Central State University —Wilberforce, OH
- Weekends as needed
- Research
- Mid-level
- University
7d
Director, Donor & Alumni Relations
Clark State College —Springfield, OH
- $85,000 a year
- Weekends as needed
- Office
- University
- Bachelor's degree
- Health savings account
- AD&D insurance
Activities Leader
Riverside Healthcare Center —Dayton, OH
- Full-time
- Skilled nursing facility
- Computer literacy
- CDL
- Health insurance
- Dental insurance
Quick Apply
Activities Leader Part Time
Riverside Healthcare Center —Dayton, OH
- Part-time
- Computer literacy
- CDL
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Teacher
Montgomery County Juvenile Court —Dayton, OH
- Full-time
- Classroom
- High school
- Experience working with individuals with disabilities
Assistant Director, Upward Bound - Wittenberg University
Wittenberg University —Springfield, OH
- Weekends as needed
- Microsoft Excel
- Public speaking
- Mid-level
Faculty Development Coordinator* (26.47)
SIERTEK LTD —Wright-Patterson AFB, OH
- Full-time
- Microsoft Access
- PMP
- Mid-level
Quick Apply
13d
Marketing & Communications Coordinator
QUEST FOOD MANAGEMENT SERVICES LLC —Fairborn, OH
- $21 - $25 an hour
- Part-time
- Marketing
- Merchandising
- Mid-level
- Flexible schedule
Quick Apply
Career Connections Coordinator
Central State University —Wilberforce, OH
- Background check
- Microsoft Outlook
- Pass drug screening
Administrative Coordinator
Central State University —Wilberforce, OH
- Monday to Friday
- Background check
- Inventory management
- 5 years

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Coordinator, Advancement Operations and Donor Relations

Wright State University -
Dayton, OH

Apply Now

Job Details

Qualifications

Confidential information handling
Communication platforms
Bachelor's degree
Collaborative technology platforms
Managing projects
Productivity software

Full Job Description

The coordinator of advancement operations and donor relations is responsible for supporting the University’s strategic fundraising initiatives as directed by the vice president. The position provides day-to-day support for the operations of the division, project management support for donor relations, and high-level administrative functions for the vice president.

The coordinator oversees multiple projects to support donor relations and collaborates with internal and external constituents in support of fundraising and stewardship initiatives. The position manages donor events to ensure deliverables and milestones are met; processes donor agreements by coordinating with stakeholders and ensuring all steps are completed in a timely and compliant manner; and ensures accuracy and compliance by auditing donor records and office processes while safeguarding data integrity. The coordinator collaborates and communicates with team members and departments to ensure alignment on donor-related initiatives and office needs.

The position oversees division operations by developing and maintaining efficient administrative systems, improving workflows, ensuring compliance with institutional policies, and fostering team collaboration through onboarding, training, and professional development initiatives, while also identifying opportunities for process improvements to support the University’s fundraising goals. Additionally, the coordinator provides executive support by managing the Vice President’s daily schedule, communications, and meetings, ensuring follow-up on action items, prioritizing emails and requests, and managing multiple projects with timelines and deliverables to support donor relations and strategic advancement initiatives.

Minimum Qualifications

Bachelor’s degree
Minimum of 2 years related work experience
Demonstrated experience with coordinating and managing high-priority projects
Demonstrated ability to handle confidential information with discretion
Excellent verbal and written communication skills
Exceptional organizational and time-management skills
Strong analytical and critical thinking skills
Proficiency in MS Office Suite and Internet-based collaboration tools
Must be detail-oriented and organized
Effective problem-solving and project management skills
Ability to think and act independently, and work in a fast-paced environment
Ability to create and sustain a professional and collaborative work environment
Ability to manage multiple priorities with a high level of accuracy and attention to detail

Preferred Qualifications

Minimum of 3 years of experience in administrative support, preferably in a senior executive environment
Experience in fundraising or advancement
Minimum of 3 years of experience in event planning
Bachelor’s degree in communication, business, or related field

Essential Functions and percent of time:

Project Management (50%)

Manage and oversee the communication and assessment of divisional goals, objectives, strategic plans, policies, and operating procedures for University Advancement, which are critical to fundraising efforts.
Ensure the success of donor events by coordinating logistics and communication with all stakeholders, including liaising with vendors, venues, and service providers, and ensuring that deliverables and milestones are met.
Manage donor agreement and related documentation processing to confirm all required steps are completed and meet organizational standards, including coordinating with relevant stakeholders to facilitate timely completion, monitoring, and following up on outstanding items to ensure all next steps in the agreement process are fulfilled.
Oversee and track donor-related items, ensure proper handling, storage, documentation, and office supply inventory and procurement to support ongoing operations and special projects.
Conduct regular audits of donor records and office processes to ensure accuracy, compliance, and adherence to organizational policies while maintaining a high level of attention to detail to safeguard the integrity of donor data and documentation.
Provide consistent communication with team members and departments to ensure alignment on donor-related initiatives and office needs.

Essential Functions and percent of time (cont'd):

Administrative Support (35%)

Develop and ensure an integrated approach to communications for the division, including reports to the President’s Council and Board of Trustees, communications with advancement management leadership, and interactions with University constituents.
Support the vice president with effective and strategic calendaring, meeting organization, agenda preparation, committee management, and event planning for divisional activities.
Ensure seamless communication by serving as the primary point of contact between the Vice President and internal/external stakeholders.
Ensure completion of action items by tracking decisions and deadlines discussed in meetings and communicating outcomes to appropriate stakeholders and team members.
Oversee multiple projects to support the work of donor relations and collaborate with internal and external constituents in support of fundraising and stewardship initiatives.
Direct administrative and other initiatives related to the university’s fundraising operations, as well as special projects and programs initiated by the Vice President of Advancement.

Non-Essential Functions and percent of time:

Divisional Operations & Planning (15%)

Manage the daily operation of the division, ensuring that priority projects and processes are completed effectively, on time, and on budget.
Ensure compliance with budget parameters, efficiently process purchase orders, check requests, and manage office supplies and donor gifts.
Oversee and direct divisional onboarding, including coordination of all aspects of training for new hires, including but not limited to new staff paperwork, new staff training schedules, training manuals, division flowcharts, and employee lists.
Fosters a collaborative environment by supporting advancement team initiatives and projects.
Develops and implements streamlined processes to improve the efficiency and effectiveness of office operations.

Apply Now

Refine Your Search

special events coordinator jobs in dayton, oh

Coordinator, Advancement Operations and Donor Relations

Special Events Coordinator

Manager, Events

Front Desk Coordinator

Program Coordinator, Nursing Academic Programs and Quality Assurance

Child Welfare Caseworker 1-3 CARE House

GUEST SERVICES REPRESENTATIVE

Nursing Learning Resource Center Coordinator

Resident Event Coordinator

University Honors Program Operations Coordinator

Coordinator of Sports Communication and Multimedia

Director, Donor & Alumni Relations

Activities Leader

Activities Leader Part Time

Teacher

Assistant Director, Upward Bound - Wittenberg University

Faculty Development Coordinator* (26.47)

Marketing & Communications Coordinator

Career Connections Coordinator

Administrative Coordinator

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