Top 21 Executive coordinator Jobs in Decatur, Al

Facility and Office Administrator
Leonardo Electronics US Inc —Huntsville, AL
- Call employer
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
FMS Analyst Mission Coordinator
DigiFlight —Huntsville, AL
- Full-time
- Research
- Mid-level
- Office
Quick Apply
Laborer
GHC —Decatur, AL
- From $20 an hour
- Overtime
- Background check
- Construction site
- Reliable transportation
- Health savings account
- Paid holidays
Quick Apply
Assistant Hotel Manager
American Cruise Lines —Decatur, AL
- Full-time
- Bar
- Sales
- Military
- Dental insurance
- Vision insurance
Quick Apply
Nursing Home Administrator (NHA)
Acts Retirement-Life Communities —Huntsville, AL
- $113,516 - $141,472 a year
- Online Application
- Skilled nursing facility
- Nursing home
- HIPAA
- Commuter assistance
- Paid holidays
4d
Transporter
ALETHEIA HOUSE —Huntsville, AL
- Clean driving record
- Writing skills
- Sanitation
Quick Apply
Accepting All Resumes Proposals, BD, Finance, IT, Contracts, Program Managers, Engineers, Accounting (Unanet), Analyst, Receptionist
Systems Products and Solutions, Inc —Huntsville, AL
- $12 - $15 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
AERO Learning Management Coordinator / AHA Trainer
Calhoun Community College —Decatur, AL
- 8 hour shift
- Background check
- Microsoft Excel
- Mid-level
- Wellness program
- Health insurance
Secondary Math Specialist - Middle School Focus
Alabama State Department of Education —Athens, AL
- $47,773 - $97,337 a year
- School experience
- 5 years
- Teaching Certification
Chaplain - (Part-Time) - Decatur, AL
Marketplace Chaplains —Decatur, AL
- Part-time
- Background check
- Nursing home
- Hospital
Transition Specialist/Job Coach
The Arc of Madison County —Athens, AL
- $16.50 an hour
- Weekends as needed
- School experience
- Computer literacy
- Mid-level
Quick Apply
Congressional Army Caucus Officer (CACO) & Operations Support Contractor
PeopleTec, Inc. —Huntsville, AL
- Full-time
- Microsoft Excel
- 5 years
- Writing skills
Child Development Specialist/Van Driver
ALETHEIA HOUSE —Huntsville, AL
- Clean driving record
- Bachelor of Science
- Sanitation
- Mileage reimbursement
Quick Apply
3d
Interior Design Specialist (Intermediate)
SABG —Huntsville, AL
- Full-time
- Microsoft Outlook
- Computer literacy
- Bachelor of Science
13d
Sales Agent in Training
Stephen Gould Corporation —Huntsville, AL
- Full-time
- Sales
- Business development
- Entry level
- Health insurance
- Dental insurance
Restaurant General Manager
Burger King —Madison, AL
- Weekends as needed
- 18 years or older
- Sales
- Mid-level
Quick Apply

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Bilingual Talent Coordinator
Ignite Industrial Professionals —Grove City, OH
Conduct talent sourcing through social media management, HR sourcing tools, and cold calling to generate a robust pipeline of qualified candidates.
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The Recovery Village —Columbus, OH
Ensuring compliance with all company policies and procedures, state regulation, Joint Commission standards and Medical Needs Criteria.
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Facility and Office Administrator

Leonardo Electronics US Inc -
Huntsville, AL

Quick Apply

Job Details

Qualifications

Vendor relationship building
Customer communication
Microsoft Excel
Microsoft Outlook
High school diploma or GED
Microsoft Teams

Full Job Description

Job Purpose:

The Administrative & Facilities Coordinator is responsible for the day-to-day administrative and operational support of the Huntsville facility, ensuring the office environment is organized, efficient, and professional. This position serves as the primary on-site coordinator for facility operations, office administration, vendor management, visitor support, and general workplace services.

The role also provides administrative support to the Facility Security Officer (FSO) and assists the company's remote Environmental, Health & Safety (EHS) Subject Matter Expert with local site activities. These responsibilities are coordination and administrative in nature and do not require the individual to be an EHS or security expert. Training and guidance will be provided as needed.

Primary Responsibilities – Facility and Office Administration

Coordinate the day-to-day operation of the Huntsville facility to ensure a safe, efficient, and professional working environment.
Serve as the primary point of contact for facility-related issues, coordinating with the building owner, property management, and service providers to resolve maintenance concerns.
Engage with LEI Corporate to ensure corporate directives and procedures related to Facilities, EH&S, Security, and Procurement are followed and reported on.
Coordinate facility maintenance activities and monitor completion of repairs and corrective actions.
Manage relationships with external vendors/contractors and service providers supporting office and facility operations.
Monitor office equipment and coordinate repairs or preventative maintenance as required.
Manage office inventory, including office supplies, kitchen supplies, refreshments, snacks, coffee, and other workplace consumables, ensuring timely replenishment.
Monitor and manage subscriptions, memberships, and recurring service contracts.
Coordinate conference room scheduling and meeting logistics.
Arrange catering, refreshments, and meal services for customer visits, meetings, training events, and company functions.
Coordinate visitor logistics to ensure a positive and professional customer experience.
Maintain organized administrative records, training records, vendor information, and facility documentation.
Provide general administrative support to Operations and site leadership as required.

Secondary Responsibilities:

Environmental, Health & Safety (EHS) Support

Provide local administrative support to the company's remote EHS Subject Matter Expert.
Assist with maintaining EHS documentation, training records, inspection reports, and compliance records.
Coordinate routine workplace safety inspections, audits, and corrective action follow-up.
Assist with scheduling required safety training and maintaining employee training records.
Help maintain safety bulletin boards, emergency information, first aid supplies, and other EHS resources.
Support incident reporting and documentation as directed by the EHS SME.
Promote compliance with established company safety policies and procedures.

Facility Security Officer (FSO) Administrative Support

Provide administrative support to the Facility Security Officer (FSO) for site security activities.
Assist with maintaining security records, documentation, logs, and filing systems.
Support visitor processing and site access coordination in accordance with company security procedures.
Perform other administrative tasks in support of the FSO as assigned.

Qualifications:

Required

High school diploma or equivalent.
Strong organizational and administrative skills.
Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent written and verbal communication skills.
Strong attention to detail and ability to manage multiple priorities.
Ability to obtain and maintain a SECRET security clearance

Preferred

Previous experience in office administration, facilities coordination, executive support, or similar administrative role.
Experience coordinating vendors or facility maintenance.
Familiarity with EHS or workplace safety practices.
Experience supporting security administration or working in a government, aerospace, manufacturing, or defense environment.

Knowledge, Skills & Abilities

Excellent organizational, planning, and time management skills.
Strong interpersonal and customer service skills.
Ability to communicate effectively with employees, customers, vendors, and contractors.
Ability to prioritize multiple tasks and meet deadlines.
Strong problem-solving skills and attention to detail.
Proficiency with Microsoft Office 365 and the ability to learn company-specific systems.

Work Conditions

Primarily an Office
May occasionally lift office supplies or materials weighing up50pounds.
Regular interaction with manufacturing, engineering, and administrative personnel.
Occasional movement throughout office and production areas.

[NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.]

Leonardo Electronics U.S. Inc. is an equal opportunity employer (EOE). We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, military status, genetic information, or any other characteristics protected under law.

Here are the hiring process steps and what you can expect from us:

Step 1: Application Review:

Upon submitting your application, it is made available to the recruitment team to review and ensure you meet the basic qualifications.

Step 2: Interview:

If you have been identified to move forward in the process, you may be invited to participate in a one-on-one or panel interview. The interview format can be a phone call, in-person, or virtual meeting.

Step 3: Offer:

If you reach this stage of the interview process, congratulations! You will be provided an offer to join the Leonardo Electronics US Inc. team. The offer will include details about your salary, benefits package and start date.

Quick Apply

Refine Your Search

executive coordinator jobs in decatur, al

Facility and Office Administrator

FMS Analyst Mission Coordinator

Laborer

Assistant Hotel Manager

Nursing Home Administrator (NHA)

Transporter

Accepting All Resumes Proposals, BD, Finance, IT, Contracts, Program Managers, Engineers, Accounting (Unanet), Analyst, Receptionist

AERO Learning Management Coordinator / AHA Trainer

Secondary Math Specialist - Middle School Focus

Chaplain - (Part-Time) - Decatur, AL

Transition Specialist/Job Coach

Congressional Army Caucus Officer (CACO) & Operations Support Contractor

Child Development Specialist/Van Driver

Interior Design Specialist (Intermediate)

Sales Agent in Training

Restaurant General Manager

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