Top 5 Payroll assistant Jobs in Decatur, Al

Office Manager
Greenfiber —Decatur, AL
- $19 - $26 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
8d
Cost Analyst and Administrative Coordinator
Vision Centric Inc. —Huntsville, AL
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Paid holidays
Human Resources Expert and Office Manager
Jenoptik AG —Huntsville, AL
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Office Manager
SA Recycling LLC —Huntsville, AL
- Background check
- Spanish
- 5 years
Quick Apply
Accepting All Resumes Proposals, BD, Finance, IT, Contracts, Program Managers, Engineers, Accounting (Unanet), Analyst, Receptionist
Systems Products and Solutions, Inc —Huntsville, AL
- $12 - $15 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply

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Office Manager

Greenfiber -
Decatur, AL

Quick Apply

Job Details

Full-time
$19 - $26 an hour
8 days ago

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Flexible spending account
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Accounting systems
Sage
Productivity software
Office management
Purchasing management systems (technically supported)

Full Job Description

HOURS: 8:00am - 4:30pm M-F

Company Overview

Greenfiber is a leading manufacturer of innovative cellulose insulation products dedicated to enhancing home comfort, safety, and sustainability. With a strong commitment to environmental responsibility and customer satisfaction, Greenfiber strives to create healthier, more sustainable living spaces for families across the country.

Job Overview

The Office Manager is to successfully and professionally provide strong, reliable, support for the operations facility. Responsible for purchasing, personnel administration, payroll, office administration and accounts payable.

Key Responsibilities

Supervisory Responsibilities (if applicable) 

Oversee the daily work activities of the office
May handle or assist with discipline and termination of employees in accordance with Human Resources and company policy

Purchasing Administration

Source, negotiate, and procure raw materials to ensure consistent supply, optimal pricing, and alignment with production schedules and quality standards 
Monitor inventory levels and generate purchase orders to maintain adequate stock and prevent production delays 
Track and expedite orders, ensuring timely delivery and resolving any discrepancies with orders, invoices, or shipments 
Maintain accurate purchasing records and documentation in company systems

Office Administration

Coordinate and prepare for office meetings and tours, including scheduling, setting up meeting spaces, and ensuring a positive and organized experience for participants and guests 
Greet and assist office visitors in a professional and welcoming manner, ensuring they are directed to the appropriate person or department efficiently 
Provides clerical support when needed to assist other staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents
Maintains inventory of office supplies; orders new supplies as needed
Maintains office files; implements an efficient system for other staff to access files and records 
Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs 
Prepare regular and express mail; pickup, sort and deliver; includes parts & suppliers labels. Do special mailings as needed 
Maintain facility’s master key lis. 
Handle petty cash (if applicable) and plant checking account; sending Corporate receipts for reconciliation. Handle banking transfers and deposits as needed
Maintain & distribute phone list of internal employee and company phone numbers.

Personnel Administration

Act as liaison with Corporate HR or appropriate dept. as noted: 
Be familiar and able to explain the basics of the company’s benefit programs and coverage 
Assist hiring manager in job application and interviewing process  
New employee orientation – assist new hires with electronic onboarding 
Maintain list of employees

Payroll

Act as payroll liaison with Corporate Payroll 
Enters, maintains, and/or processes information in the payroll timekeeping system; information may include verifying and validating employees time worked, attendance, paid leave and holidays, address changes, and other basic information

Accounts Payable

Handle routing of all bills for approval, (except for paper)
Ensure usage of purchase order system within the plant by those who are authorized to order on behalf of the plant 
Daily entry, review, and printing of all new purchase orders for plant 
Daily submittal of paperwork to corporate for adding new vendors for plant
Daily entry and review of all invoices into the purchasing and payables system 
Daily entry and review of receipts of goods/invoice into the purchasing system 
Weekly verification of the purchases clearing report and other reports necessary to verify accuracy of financial information. Email AR vendor representatives for delinquent invoices 
Establish and monitor procedures within the plant to ensure accurate reporting of shipments and receipts. 
Compile month end accruals
Keeps up with Spare Parts tacking sheet for high cost parts and updates with AP monthly 
Works with Plant Manager to ensure accurate physical count and entry into SAGE 100 (formerly called MAS200)

Additional Duties

Cross train in the other positions in the office and be independently proficient in the Customer Service role 
Perform other related duties that may be assigned or associated with the responsibility of the position

Required Skills & Abilities 

Excellent verbal and written communication abilities to interact professionally with staff, vendors, and customers 
High level of accuracy and attention to detail in handling administrative tasks, documentation, and reporting 
Proficiency with Microsoft Office Suite, Sage or other related ERP software, and familiarity with office equipment and systems
Ability to prioritize tasks and manage time effectively in a fast-paced environment 
Proven experience in supervising staff and fostering a productive office environment
Ability to manage multiple priorities, schedules, and tasks efficiently and within deadlines

Education & Experience

2+ years accounts payable experience preferred 
2+ years of purchasing, procurement, or supply chain coordination preferred
Previous personnel administration experience preferred.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer 
Ability to occasionally lift or move office supplies or equipment (up to 25 pounds)

Pay: $19.00 - $26.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Retirement plan
Vision insurance

Application Question(s):

Do you have 2+ years' experience of purchasing, procurement and supply chain?

Experience:

Office management: 2 years (Preferred)

Ability to Commute:

Decatur, AL 35601 (Required)

Work Location: In person

Quick Apply

Refine Your Search

payroll assistant jobs in decatur, al

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Office Manager

Accepting All Resumes Proposals, BD, Finance, IT, Contracts, Program Managers, Engineers, Accounting (Unanet), Analyst, Receptionist

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