Executive Assistant to the Senior Pastor
Our Mission:
Northland Church exists to glorify God as we participate in His mission of redeeming a people from all peoples by engaging neighbors and nations to be fully alive in King Jesus in the power of the Spirit.
Primary Description
The Executive Assistant to the Senior Pastor serves as a trusted partner to the Senior Pastor, providing high-level administrative, organizational, and strategic support to advance the mission and vision of Northland Church. This role functions as the primary coordinator for the Senior Pastor's office, managing priorities, communications, schedules, projects, and relationships while ensuring operational excellence and effective execution across the Senior Pastor's sphere of influence.
The Executive Assistant serves as a key liaison between the Senior Pastor, staff leadership, governing bodies, ministry partners, and external stakeholders. This position requires exceptional discretion, emotional intelligence, organizational skill, and a commitment to supporting the Senior Pastor's leadership and effectiveness.
Status: Full-Time/Exempt
Department/Ministry: 111 – Senior Office (CARE)
Line of Accountability: Senior Pastor
Effective Date: 06/2026
Character
The Executive Assistant must demonstrate Christian character and spiritual maturity consistent with Northland’s mission, values, and culture.
Qualifications of Character
- Demonstrates a growing and authentic relationship with Jesus Christ.
- Exhibits integrity, discretion, and trustworthiness in all matters.
- Maintains confidentiality regarding sensitive pastoral, personnel, financial, and organizational information.
- Displays wisdom, discernment, and emotional maturity in interpersonal relationships.
- Models humility, servant leadership, and a collaborative spirit.
- Demonstrates initiative, reliability, and personal accountability.
- Maintains a positive and professional demeanor under pressure.
- Supports and advances the mission, vision, and leadership of Northland Church.
Convictions
The Executive Assistant is motivated by convictions that support the mission and effectiveness of the Senior Pastor and the broader ministry of Northland Church.
Mission of God
- Passionate about supporting Northland's participation in God's redemptive mission locally and globally.
- Understands that administrative excellence contributes directly to ministry impact.
Leadership Support
- Committed to creating systems and structures that enable effective leadership.
- Passionate about helping leaders focus on their highest-value responsibilities.
Organizational Excellence
- Believes stewardship includes excellence in planning, communication, organization, and execution.
- Committed to helping the Senior Pastor and Senior Executives operate with clarity and effectiveness.
Communication
- Values clear, timely, and accurate communication across all levels of the organization.
- Recognizes that effective communication strengthens trust and alignment.
Competencies
Executive Support
- Manage and steward the Senior Pastor's calendar, schedule, and priorities.
- Coordinate meetings, appointments, travel arrangements, speaking engagements, and ministry events.
- Anticipate needs, identify potential conflicts, and proactively resolve scheduling challenges.
- Prepare agendas, briefing materials, meeting notes, and follow-up action items.
Communication Management
- Serve as the primary point of contact for the Senior Pastor's office.
- Draft, edit, and manage correspondence, reports, presentations, and communications on behalf of the Senior Pastor.
- Facilitate communication between the Senior Pastor and staff, elders, ministry leaders, donors, and external partners.
- Ensure timely responses and appropriate follow-up to requests and inquiries.
Project & Strategic Coordination
- Assist in coordinating strategic initiatives, leadership projects, and organizational priorities.
- Track progress on key assignments and ensure accountability for deliverables.
- Support annual planning processes, leadership retreats, vision-casting events, and strategic meetings.
- Maintain project timelines and communicate status updates to relevant stakeholders.
Leadership Team Support
- Coordinate meetings and logistics for the Senior Executive Team, C-Suite Team, Elder Board, and other leadership gatherings as assigned.
- Prepare meeting materials and maintain records of decisions and action items.
- Support the implementation of organizational priorities by facilitating communication and follow-through.
Administrative Operations
- Develop and maintain efficient systems for file management, record keeping, and office operations.
- Manage confidential documents, reports, and organizational records.
- Assist with budget tracking, expense reporting, and administrative processes as needed.
- Coordinate special events, ministry functions, and hospitality arrangements for the Senior Pastor's office.
Relationship Management
- Build and maintain positive relationships with staff, congregants, ministry partners, community leaders, and guests.
- Represent the Senior Pastor's office with professionalism, warmth, and excellence.
- Help foster a culture of collaboration, trust, and healthy communication throughout the organization.
Confidentiality & Stewardship
- Exercise the highest level of discretion when handling confidential information.
- Demonstrate sound judgment in managing sensitive personnel, pastoral, financial, and organizational matters.
- Protect the integrity and reputation of the Senior Pastor, leadership team, and Northland Church.
Core Values of Northland Staff
Church Core Value
Gospel Centrality – Everything at Northland flows from, returns to, and is measured by the Gospel of Jesus Christ.
Behavioral Core Values
The Executive Assistant models and cultivates the following values:
- Authentic — Living and serving with integrity, transparency, and genuine faith.
- Balanced — Pursuing health across spiritual, relational, physical, and vocational dimensions.
- Collaborative — Building strong partnerships and supporting team success.
- Driven — Pursuing excellence with focus and intentionality.
- Elevating — Encouraging and empowering others to thrive.
- Fun — Contributing joy, positivity, and encouragement to the workplace.
- Generous — Giving time, attention, and service freely.
- Humble — Serving others with grace and a teachable spirit.
Organizational Values
The Executive Assistant actively supports and embodies Northland's organizational values:
- Clarify Communication
- Crave Creativity
- Desire Diversity
- Embrace Excellence
- Praise Progress
- Relish Rest
- Study Scalability
- Seek Shalom
Credentials (Educational & Professional Requirements)
Required
- Bachelor's degree or equivalent professional experience.
- Minimum 3–5 years of executive administrative support experience, preferably supporting senior-level leadership.
- Exceptional organizational, project management, and time-management skills.
- Strong written, verbal, and interpersonal communication skills.
- High proficiency in Microsoft Office, Google Workspace, and digital collaboration tools.
- Proven ability to manage multiple priorities and deadlines simultaneously.
- Demonstrated ability to handle confidential information with discretion and professionalism.
Preferred
- Experience working in a church, ministry, nonprofit, or mission-driven organization.
- Experience supporting executive leaders, boards, or senior leadership teams.
- Familiarity with church governance, ministry operations, and organizational planning processes.
- Event planning and project management experience.
Success Measures
The Executive Assistant will be successful when:
- The Senior Pastor is equipped to focus on leadership, vision, preaching, and strategic priorities.
- Communication and follow-through are timely, clear, and effective.
- Key meetings, projects, and initiatives are well-coordinated and executed with excellence.
- Leadership teams are supported with strong administrative systems and organization.
- The Senior Pastor's office is known for professionalism, responsiveness, hospitality, and stewardship.
- Trust is built and maintained through confidentiality, integrity, and dependable execution.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
Education:
Experience:
- executive administrative support in an office environment: 4 years (Required)
Work Location: In person
