TITLE
Coordinator, Facilities University Housing & Dining
JOB SUMMARY
The coordinator will assist with administrative functions associated with facility operations for the residence halls. The position assists with the readiness of all residence halls, the needs of summer camps, conferences, and security of all residential facilities. Work is performed under general supervision and the performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.
ORGANIZATIONAL RELATIONSHIPS
Reports to: Assistant Director, Housing Facilities
Supervises: Supervise Student Assistants
ESSENTIAL DUTIES - May include, but not limited to the following:
Works closely in the day-to-day operations with the Assistant Director for Housing Facilities.
Understands and supports residence halls staff and custodians with facilities/operational procedures.
Meets weekly with residence hall Custodians Leaders.
Oversees ordering and stocking of supplies needed for maintenance and cleaning as needed.
Monitors Housing maintenance requests.
Assists with troubleshooting and follows-up.
Conducts weekly inspections of residence facilities focused on risk management, cleanliness, safety, maintenance, and sustainability. Provides recommendations as needed.
Conducts monthly key audits.
Assists with facility preparation in the residence halls and apartment complex including opening weekends and on-going day-to-day facility needs.
Coordinates the recycling and sustainability efforts in the residential facilities.
Works with the Housing & Dining and Conference Services staff ensuring that all residential facilities are prepared for the University’s summer camp/conferences operations.
Supervises Summer Conference Student Cleaning Crew.
Assists with Safety Week, Fire & Severe Weather drills, and semester Health & Safety inspections.
Assists with Maintenance Assistant selection and training.
Attends, participates in, and provides support to all training, in-services, staff retreats, departmental or supervisor staff meetings, and or University committees or task force as requested.
Trains residence life staff on facility maintenance, short term facility response, and troubleshooting.
Coordinates vendor visits to the halls when outsourcing is necessary.
Participates in on call duty rotation for summer camps.
Ensures compliance with all safety codes.
ADDITIONAL DUTIES
EDUCATION
Bachelor’s degree required.
EXPERIENCE
One year of related experience in residential life including live-in experience and housing facilities.
REQUIREMENT
Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position. Valid driver’s license issued by the State of Texas and a safe driving record such as required to attain Driver’s Authorization through the university. Must be insurable.
All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.
KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:
Ability to commit to fair treatment and support for all students.
Knowledge of organizational behavior and student development practices and procedures used in residence halls.
Ability to organize and coordinate work effectively, handling administrative details independently.
Knowledge of University and Housing operating procedures and policies.
Ability to plan, organize, and supervise staff.
Ability to work effectively with students, parents, and quests of the university.
Ability to represent the department and University in a friendly, courteous, and professional manner.
Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
Ability to plan, execute and evaluate activities to reach long and short-term goals of the department and the university.
Effective organizational and time management skills.
Ability to personally evaluate multilevel residence hall facilities, which includes walking stairs and visually inspecting buildings.
Ability to communicate effectively – orally, by phone, in person, and in writing.
Ability to work and cover during holidays, university vacations and break periods.
Ability to use a personal computer and other office equipment, including university software and email.
HYSICAL DEMANDS
The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
The employee may be required to travel. Must be able to lift up to 50 pounds. Must be able to work and cover during holidays, university vacations and break periods.
WORK ENVIRONMENT
All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.
SAFETY
TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.
Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.
All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials.
If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov .
