Top 21 Administrative coordinator Jobs in Depew, Ny

Administrative & Operations Coordinator
Blue Eyed Baker —East Aurora, NY
- $20 - $24 an hour
- Part-time
- Google Workspace
- Organizational skills
- In-person
- 401(k)
- 401(k) matching
Quick Apply
Facilities Department Administrative Coordinator
Sonwil Distribution Center Inc —West Seneca, NY
- $21.47 - $23.02 an hour
- Full-time
- Mid-level
- Office
- 3 years
District Office Coordinator
Corebridge —Williamsville, NY
- $45,000 - $55,000 a year
- Email
- Mid-level
- Office
- High school diploma or GED
- Wellness program
- Health insurance
5d
Administrative Coordinator
CTBK —Buffalo, NY
- $23 an hour
- Overtime
- Microsoft Excel
- Mid-level
- Office
Quick Apply
4d
Front Desk Coordinator
Winning Smiles —East Amherst, NY
- $18 - $23 an hour
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- 401(k)
- Paid time off
Front Desk Coordinator
WM Dental Care —Hamburg, NY
- $20 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- 401(k)
- Paid time off
Career Support Coordinator
University at Buffalo —Buffalo, NY
- $52,000 a year
- Full-time
- School experience
- Microsoft Outlook
- No background check
3d
Transportation and Attendance Coordinator
King Center Charter School —Buffalo, NY
- $25,000 - $75,000 a year
- English
- Office
- High school diploma or GED
1d
Spa Coordinator
The Woodhouse Day Spa - Buffalo —Williamsville, NY
- $17 - $19 an hour
- Full-time
- Management
- Customer service
- Merchandising
- Health insurance
- Dental insurance
Quick Apply
Secretary/Office Coordinator
Salem United Church Of Christ —Tonawanda, NY
- $20 an hour
- Part-time
- Background check
- Computer literacy
- Office
- Paid time off
Quick Apply
10d
Curatorial Department Coordinator
BUFFALO FINE ARTS ACADEMY —Buffalo, NY
- $20.67 - $25.27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
4d
Part-Time Administrative & Community Outreach Coordinator
Charlotte House Comfort Care —North Java, NY
- $18 - $23 an hour
- Part-time
- Background check
- High school diploma or GED
- QuickBooks
Quick Apply
145 - Admin Coordinator
COMMUNITY ACTION ORGANIZATION OF WESTERN NEW YORK INC —Buffalo, NY
- $40,000 - $45,000 a year
- Full-time
- Inventory management
- 5 years
- Mid-level
Quick Apply
Front Desk Coordinator
UBMD Neurology —Buffalo, NY
- $16.50 - $18.50 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Quick Apply
Salon Coordinator
Sport Clips —Buffalo, NY
- $15.50 an hour
- Part-time
- Organizational skills
- Communication skills
- Entry level
- Employee discount
Dental Front Desk Coordinator
Advantage Dentistry PC —Buffalo, NY
- $16 - $21 an hour
- Full-time
- Anatomy knowledge
- Dental office
- Entry level
- 401(k)
- Paid time off
Quick Apply
2d

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Administrative & Operations Coordinator

Blue Eyed Baker
East Aurora, NY

Quick Apply

Job Details

Part-time
$20 - $24 an hour

Benefits

401(k)
401(k) matching
Employee discount
Flexible schedule

Qualifications

Customer communication
Teamwork
Microsoft Office Specialist
Executive administrative support
Employee relationship building
Organizational skills
Office management

Full Job Description

Administrative & Operations Coordinator (Part-Time)

Location: Blue Eyed Baker – East Aurora, NY
Position: Part-Time (20–30 hours/week)
Compensation: $20–24/hour, based on experience

About Blue Eyed Baker

Blue Eyed Baker is a locally owned scratch bakery, café, restaurant and event venue committed to creating exceptional food and memorable guest experiences. From artisan pastries and specialty coffee to showers, private events, and community gatherings, we're always looking for ways to improve, stay organized, and provide outstanding hospitality.

We're looking for someone who enjoys being the person behind the scenes who keeps everything running smoothly.

About the Role

This position is ideal for someone who thrives on organization, communication, and problem-solving. You'll work closely with ownership and our leadership team to help keep projects moving, support daily operations, coordinate events, and ensure important details don't fall through the cracks.

While there are creative aspects to this role—including creating simple graphics in Canva and helping maintain marketing materials— it is primarily an administrative and operations support position. If your passion is exclusively social media marketing or content creation, this likely isn't the right fit.

No two days are the same, and you'll have the opportunity to support multiple areas of the business while making a meaningful impact on our team and guest experience.

Responsibilities

Administrative Support

Assist the leadership team with administrative and operational projects.
Manage the [email protected] inbox by responding to and routing emails appropriately.
Respond to donation requests, customer inquiries, and general correspondence professionally.
Create and maintain SOPs, spreadsheets, documents, and organizational systems.
Assist with scheduling, project tracking, and general office administration.

Events & Community

Coordinate logistics for weddings, showers, classes, private events, and community partnerships.
Communicate with vendors, event partners, and guests.
Prepare event materials and help ensure events run smoothly.
Assist with planning and organization of community initiatives.

Guest Experience

Respond to customer feedback and concerns promptly and professionally.
Support customer loyalty and appreciation initiatives.
Coordinate employee recognition programs, including birthdays and Employee of the Month.
Help maintain an exceptional guest experience across all locations.
Help maintain menus visually & in our POS system.

Marketing Support

Create and update menus, flyers, signage, and promotional materials in Canva.
Assist with website updates, menus, and photos as needed.
Help organize photo libraries and marketing assets.
Support newsletters and email communications.
Assist with implementing marketing campaigns and promotions.

Operations Support

Help troubleshoot guest and operational issues as they arise.
Support front-of-house operations when needed.
Organize digital files and internal resources.
Assist with employee relations such as birth initiatives.
Assist with miscellaneous projects across departments.
Identify opportunities to improve organization and efficiency.

We're Looking For Someone Who...

Is highly organized and enjoys keeping projects on track.
Pays close attention to detail and catches the little things.
Is an excellent written and verbal communicator.
Is dependable and follows through on commitments.
Enjoys helping people and solving problems.
Can adapt quickly when priorities change.
Has experience with Canva and can create clean, professional marketing materials.
Is comfortable learning new technology and systems.
Enjoys supporting a team and wearing multiple hats.
Prioritizes customers and exemplifies excellent customer service skills.

Preferred Qualifications

Administrative, office management, or project coordination experience
Hospitality or customer service experience
Canva experience
Strong computer skills (Google Workspace and Microsoft Office)
Excellent organizational and time management skills
Professional written communication skills
Restaurant / food service experience preferred.

What Success Looks Like

The ideal candidate is someone who enjoys being the person everyone can count on. You're proactive, organized, and reliable. You communicate well, stay on top of the details, and take pride in helping a business run efficiently. Whether you're coordinating an event, responding to a customer email, updating a menu, or organizing a project, you approach every task with professionalism and care.

Benefits

$20–24/hour, based on experience
Employee discount
Flexible, part-time schedule (20–30 hours/week)
Opportunity to grow with a locally owned and expanding business
Collaborative, supportive work environment where your contributions make a real impact

If you're someone who loves organization, enjoys supporting a team, and takes pride in keeping things running smoothly, we'd love to hear from you! Please send me an email at [email protected] with your resume & any relevant examples of your work.

Pay: $20.00 - $24.00 per hour

Benefits:

401(k)
401(k) matching
Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in depew, ny

Administrative & Operations Coordinator

Facilities Department Administrative Coordinator

District Office Coordinator

Administrative Coordinator

Front Desk Coordinator

Front Desk Coordinator

Career Support Coordinator

Transportation and Attendance Coordinator

Spa Coordinator

Secretary/Office Coordinator

Curatorial Department Coordinator

Part-Time Administrative & Community Outreach Coordinator

145 - Admin Coordinator

Front Desk Coordinator

Salon Coordinator

Dental Front Desk Coordinator

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