Important Recruitment Information for this vacancy
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Job Posting closes: Open Until Filled
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Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.
Agency Information:
South Central Regional Mental Health Hospital (SCR) is Kansas's newest state psychiatric hospital and serves adults experiencing serious mental illness throughout south-central Kansas. Located in Wichita, SCR is a 104-bed facility committed to delivering evidence-based, trauma-informed care in a modern, recovery-oriented environment.
About the Position
Who can apply: Anyone
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: M-F
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Disability Preference Eligible: Yes
Search Keywords: Assistant HR Director
Compensation: $56,000 to $58,000 Annually
- Salary can vary depending upon education, experience, or qualifications.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
This office of Personnel Services (OPS) position is assigned primarily to the Kansas Department for Aging and Disability Services (KDADS) and housed within South Central Regional Mental Health Hospital (SCMHH) which is one of five State Hospitals KDADS’ central office manages. This position assists with Human Resources (HR) functions within SCRMHH. It is also the expectation of the incumbent to assist with HR responsibilities for KDADS, and other State Hospitals as requested by the HR Director for State Hospitals. This incumbent will assist with maintaining guidelines, instructions, procedures, and timelines for the SCRMHH HR department’s multiple sub-programs. Provides on-going guidance, clarification or instruction, and makes modifications as may be required. In addition, this position analyzes the effectiveness of program operation. This position in conjunction with the HR Director for SCRMHH communicates program activity information to employees, supervisors and administrative staff at SCRMHH, in addition to KDADS’ Central office HR. Advises the Superintendent of SCRMHH, and the Human Resources Director regarding HR needs and priorities with assisting, planning and organizing agency operations. Continuously evaluates the HR programs’ capability to respond to identified needs.
Job Responsibilities may include but are not limited to the following:
Employee Relations
The incumbent consults with the HR Director on individualized consultations, guidance, assistance, and discipline to managers and employees on a variety of work-related matters as necessary. The incumbent works directly with SCR supervisors to facilitate processes confirming an ethical, fair, and consistent management approach within SCR on progressive discipline to managers and employees. The incumbent in conjunction with the SCR HR Director and KDADS Legal Staff will draft and present disciplinary letters to employees.
In addition, the incumbent evaluates turnover, performance trends, and exit interviews to provide solutions to managers, the HR Director, the Superintendent, and KDADS’ central office. Overall, the incumbent consults with the SCR HR Director about the employee relations as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.
Investigations
Assists the HR Director as needed with investigations of external and internal EEO complaints regarding allegations of unfair treatment of an applicant, candidate, or employee based upon the person’s age, race, religion, national original, place of birth, color, gender, political affiliation, veteran status, sexual harassment or a hostile work environment. Assists the HR Director with interviews of all parties involved, witnesses or others and obtain written statements as appropriate in investigation of the allegations received. Consult with the HR Director on the preparation of formal responses to complaints. Write investigative reports as needed with the assistance of the HR Director, including recommendations for appropriate course of action and resolutions to verify proper outcomes, which KDADS’s legal department reviews and approves. Overall, the incumbent consults with KDADS’ Central HR office about EEO/AA and diversity management as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.
New Employee Orientation (NEO)/Security Clearance/Recruitment/Other administrative tasks.
Conduct new employee orientation for new hires.
Assists SCR’s tiered security clearance/background check process. The position confers with KDADS Legal Department and SCR Superintendent on applicants/employees’ security clearance status. Overall, the incumbent consults with KDADS’ central HR Office about security clearances as appropriate to inform KDADS’ central office of concerns within the agency that may require KDADS’ central office direct involvement.
Back up for Recruiter by assisting with, but not limited to, interviews, submitting reclassification requests, submitting requests to positions and appointed letter requests, review application, conduct reference checks, filing in SCR HR filing system and creating and maintaining position files will also be a requirement.
Back up for Payroll by assisting with, but not limited to, administering the payroll function for South Central Regional Mental Health Hospital (SCR) incumbent works with the HR Director at and the Kansas Department for Aging and Disability Services (KDADS) HR to actively process payroll and other human resources paperwork.
Research and gather information for analysis and evaluation of the HR programs, processes and systems. Develop or revise forms and processes for HR. Attend professional training to remain current on state programs relating to position responsibilities.
Data Collection and Data Analysis
Assists in gathering accurate data collection in all Human Resources areas, including employee injuries turnover, and vacancy rates. Provides employee related data and/or analysis to the HR Director, Superintendent, AEC, Central office, Wichita Community members, Program Directors.
Employee Performance Management (KLPM)
Provides individualized consultations, guidance, and assistance, to managers and employees on the Kansas Learning and Performance management system. Serves as an administrator for the KLPM system.
Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.
Qualifications
Minimum Requirements:
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Two years of experience in planning, directing, organizing, managing or administering personnel or human resources functions.
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Unrestricted Driver’s License
Preferred:
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Knowledge of labor laws and regulations, employee relations,
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knowledge of Microsoft Office software products,
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knowledge of State of KS HR Systems, and basic mathematical skills preferred.
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Four years of experience in business management, or Human Resources.
Post-Offer, Pre-employment Requirements:
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Must be able to pass a background check prior to employment
Recruiter Contact Information
KDADS – Human Resources Recruiter
503 S. Kansas Ave
Topeka, KS 66603
Phone: 785-296-0463
Fax: 785-368-6688
Email: [email protected]
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
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DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
