Executive & Personal Assistant / Operations Coordinator
Position: Full-Time (Preferred) or Part-Time
Location: Destin, FL (In-Person)
Position Overview
We are seeking a highly organized, trustworthy, and proactive Executive & Personal Assistant to support both business operations and personal responsibilities. This is a dynamic role for someone who enjoys bringing structure to busy environments, anticipating needs, and helping keep multiple businesses and personal affairs running efficiently.
The ideal candidate is detail-oriented, tech-savvy, financially responsible, and comfortable handling confidential information with the highest level of professionalism.
Key ResponsibilitiesExecutive & Administrative Support
- Manage calendars, appointments, and scheduling
- Organize physical and digital files
- Sort, organize, and prioritize incoming mail
- Prepare, scan, and file important documents
- Manage emails and correspondence
- Research vendors, services, and pricing
- Coordinate meetings and follow up on action items
- Assist with special projects and event planning
- Create and improve organizational systems and workflows
Personal Financial & Household Management
- Organize and pay personal and business bills
- Track recurring expenses and subscriptions
- Reconcile receipts and organize financial records
- Assist with budgeting and expense tracking
- Coordinate with accountants, attorneys, and financial professionals
- Maintain confidential financial documents
- Help manage household projects and personal errands
- Plan travel, reservations, and itineraries
Turo Fleet Management
- Coordinate vehicle scheduling and guest readiness
- Schedule maintenance, inspections, and repairs
- Manage registrations, insurance renewals, and documentation
- Coordinate vehicle deliveries, pickups, and detailing
- Track mileage, maintenance records, and expenses
- Monitor reservations and communicate with guests as needed
- Ensure vehicles remain clean, stocked, and operating efficiently
Nursing Home Administrative Support
- Assist with administrative projects and daily office operations
- Organize resident and business documentation
- Maintain organized filing systems and records
- Coordinate paperwork, contracts, and compliance documents
- Assist with scheduling meetings and appointments
- Track invoices, vendor communications, and administrative deadlines
- Support management with reports, data entry, and operational projects
- Maintain strict confidentiality in accordance with healthcare privacy standards
Personal Assistance
- Organize home and office spaces
- Run errands as needed
- Coordinate appointments and personal schedules
- Manage to-do lists and deadlines
- Assist with shopping, returns, and household coordination
- Help prioritize daily, weekly, and monthly tasks
- Anticipate needs and solve problems before they arise
Qualifications
- Exceptional organizational and time management skills
- Strong attention to detail
- Excellent written and verbal communication
- Ability to multitask and prioritize in a fast-paced environment
- High level of integrity and discretion with confidential information
- Comfortable handling financial records and bill management
- Proficient in Google Workspace, Microsoft Office, and cloud-based software
- Ability to work independently with minimal supervision
- Professional appearance and demeanor
- Valid driver's license and reliable transportation
Preferred Experience
- Executive or Personal Assistant
- Office Administration
- Bookkeeping or Financial Administration
- Property or Fleet Management
- Healthcare or Nursing Home Administration
- Hospitality or Customer Service
- Project Coordination
What Success Looks Like
- Bills and financial obligations are paid accurately and on time.
- Mail, paperwork, and files remain organized and easily accessible.
- Personal and business calendars run smoothly.
- The Turo fleet is consistently guest-ready and well maintained.
- Nursing home administrative tasks are completed accurately and on schedule.
- Projects move forward without constant supervision.
- Confidential information is handled with professionalism and discretion.
- Systems are continuously improved to increase efficiency and reduce stress.
Compensation
Competitive hourly pay or salary based on experience, with opportunities for growth as responsibilities expand.
If you are someone who loves organization, thrives on solving problems, enjoys taking ownership, and finds satisfaction in helping busy professionals stay focused on what matters most, we'd love to hear from you.
Pay: $25.00 - $30.00 per hour
Benefits:
Work Location: In person
