The Records Manager will be responsible for providing secretarial/computer services to Educational Opportunity Center (EOC) staff and program participants. They will provide direct administrative support to the Director and other project staff through effective office, data and records management. Position will be based in Ozark on the Alabama Aviation Campus.
1. Assist the director in all project fiscal and programmatic responsibilities.
2. Enter EOC administrative data into the computer for use in documenting program services and complying with federal
regulations.
3. Assist in preparation of reports to the college and Federal government as prescribed by local and federal guidelines.
4. Perform general office duties such as filing, copying, preparing mail-outs and brochures.
5. Maintain security and confidentiality of participant and project files.
6. Compose EOC program newsletter.
7. Assist students in completing forms necessary for enrollment in the EOC program.
8. Maintain file folders and records for individual students enrolled in the EOC program.
9. Manage the project supply and equipment inventory, to include ordering supplies and purchase order creation.
10. Maintain an accurate and current inventory of supplies used in the division.
11. Distribute, sort, and post mail coming into and going from the EOC.
12. Place outgoing and answer incoming telephone calls and refer calls to appropriate individuals.
13. Serve as a representative on appointed Enterprise State committees.
14. Assist in the supervision of tutors employed in EOC.
15. Maintain/coordinate Social Media accounts
REQUIRED QUALIFICATIONS:
1. Minimum of Associate’s degree in office management, accounting, business management or closely related field
OR
2. High school diploma or equivalent and minimum of five (5) years experience working in an office environment.
SALARY:
Salary Schedule L $15-18/hr, based upon the Alabama Community College System Salary Schedule to be determined by the applicant’s education and years of applicable experience. Applicant acknowledges that if selected for the position that applicant’s placement on the applicable salary schedule will be dependent upon the verified information provided. (This is a grant-funded position. Continued employment is dependent on continued funding.)
POSITION DEADLINE:
Continuous until filled.
Incomplete or late application packets will eliminate the possibility of an interview. Application packets submitted after the deadline date will eliminate the possibility of an interview. The submission of all required application materials by the deadline is the sole responsibility of the applicant.
APPLICATION PROCEDURE:
Applicants must submit a complete packet which consists of the following:
- Completed ESCC Application for Employment
- Current resume
- Copy of transcript showing degree and date conferred
- A cover letter of application specifically detailing and relating the applicant’s education, and experience to the qualifications, duties, and responsibilities of the position.
NOTE: Statements included in this description are intended to be representative of the duties and responsibilities of this job and are not to be interpreted as being all inclusive. The employee may be assigned other duties that are not specifically included.
Please note: Employment is contingent upon employer verification of work experience. Applicants must provide documentation of the required applicable experience if an offer is made.
Only applicants who meet the required qualifications and submit a complete application packet by the deadline will be considered. Applications submitted by fax, email, mail, or hand delivery will NOT be accepted. All applications become the property of ESCC. Requests for copies of application materials, including transcripts, will be denied. Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense.
In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Enterprise State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Enterprise State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Enterprise State Community College will make reasonable accommodations for qualified disabled applicants or employees.
The College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Enterprise State Community College application for employment form is available at www.escc.edu and should be submitted online.
