Top 8 Office administrator Jobs in Dothan Al

Office Manager
Vishram Management Group —Dothan, AL
- Up to $42,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid time off
Quick Apply
1d
Bookkeeper/Office Administrator
Buds n Blossoms —Dothan, AL
- $25 - $30 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
Quick Apply
5d
Records Manager (part-time) - Educational Opportunity Centers
Enterprise State Community College —Ozark, AL
- $15 - $18 an hour
- Part-time
- 5 years
- Mid-level
- Office
Front Office Manager
TownePlace Suites - Dothan, RAM Hotels —Dothan, AL
- Bilingual
- Microsoft Word
- Inventory management
- 401(k)
- Opportunities for advancement
Quick Apply

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Office Experience & People Ops Specialist
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Office Manager

Vishram Management Group
Dothan, AL

Quick Apply

Job Details

Full-time
Up to $42,000 a year
1 day ago

Benefits

Paid time off

Qualifications

Google Workspace
Spreadsheets
Administrative experience
Bachelor's degree
Financial records management
Attention to detail
Financial record maintenance
Recruiting
Productivity software
Office management
Data accuracy checks
Process management
Restaurant experience
Payroll record maintenance

Full Job Description

Business Office Manager

Annual Salary: $42,000 per year

Paid vacation in accordance with the company's vacation policy.

Position Summary

We are seeking a highly organized, proactive, and accountable Office Manager who takes ownership of the company's administrative, financial, and human resources operations. This is not a task-based administrative position. We are looking for someone who treats the business as their own, takes initiative, identifies problems before they become issues, follows every task through to completion, and ensures nothing falls through the cracks.

The successful candidate will oversee office operations from start to finish, including billing, financial reconciliations, payroll coordination, hiring support, scheduling, purchasing, vendor management, and administrative compliance. They must be able to work independently, prioritize competing responsibilities, and maintain a high level of accuracy and professionalism.

Key ResponsibilitiesOwnership & Accountability

Take full ownership of assigned responsibilities from initiation through completion.
Proactively identify problems and implement solutions without waiting for direction.
Follow up on outstanding tasks until they are fully resolved.
Maintain organized systems and ensure deadlines are consistently met.
Communicate progress, delays, and issues promptly to management.
Build processes that improve efficiency and reduce operational errors.

Billing & Financial Administration

Manage the complete billing process from invoice receipt through payment.
Process accounts payable and accounts receivable accurately and on time.
Prepare and issue company checks as authorized.
Perform daily, weekly, and monthly cash and account reconciliations.
Reconcile invoices, vendor statements, deposits, credit card transactions, and bank records.
Investigate and resolve billing discrepancies independently.
Maintain accurate financial records and supporting documentation.
Assist management with expense tracking, reporting, and budget monitoring.

Payroll & Timekeeping

Review employee time records for accuracy.
Monitor labor hours and identify payroll discrepancies.
Coordinate payroll submissions accurately and on schedule.
Track attendance, leave balances, and overtime exceptions.

Human Resources & Hiring

Coordinate the end-to-end recruitment process, including posting positions, screening applicants, scheduling interviews, conducting reference checks, and preparing offer letters.
Manage onboarding, new hire documentation, and personnel files.
Track employee evaluations, training, and required documentation.
Assist with employee relations and HR administrative functions.

Operations Support

Coordinate office operations across multiple business locations.
Assist with employee scheduling and labor planning.
Manage office and operational purchasing.
Coordinate with vendors and ensure timely delivery of products and services.
Maintain operational reports, dashboards, and company records.

Required Qualifications

Minimum 5 years of office management, operations, accounting, or business administration experience.
Must have experience working in one or more of the following industries: retail, grocery, restaurant, hospitality, or food service.
Strong understanding of billing, bookkeeping, bank reconciliations, payroll, and financial documentation.
Experience managing multiple priorities with minimal supervision.
Excellent organizational and follow-up skills.
High attention to detail and commitment to accuracy.
Strong communication and leadership abilities.
Proficiency with Microsoft Office, Google Workspace, spreadsheets, and accounting software.

Success in This Role Means

You take ownership instead of waiting for instructions.
You remember, follow up, and complete every assignment without repeated reminders.
Financial records, billing, and reconciliations are accurate and current.
Hiring, onboarding, and administrative processes are organized and efficient.
Management can rely on you to anticipate needs, solve problems, and keep the office running smoothly.
You are dependable, accountable, and committed to delivering results.

Pay: Up to $42,000.00 per year

Benefits:

Paid time off

Education:

Bachelor's (Required)

Experience:

Office management: 5 years (Required)

Location:

Dothan, AL 36301 (Required)

Work Location: In person

Quick Apply

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office administrator jobs in dothan al

Office Manager

Bookkeeper/Office Administrator

Records Manager (part-time) - Educational Opportunity Centers

Front Office Manager

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