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Position Summary: The Assistant Director of Facilities is responsible for providing oversight and leadership for day-to-day facilities operations and facilities project management, maintaining staffing and project vendor work scheduling and recordkeeping, ensuring consistent performance standards and workplace safety, overseeing building automation systems and maintenance management programs, manages teams to maintain safe, functional and sustainable learning environments, complies with federal, state and local regulations, and collaborates in developing strategic planning and budgeting.
Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.
Duties and Responsibilities: Within the scope of college policies and procedures, this position:
Oversees daily activities for maintenance, construction, groundskeeping, custodial services and work process documentation; develops and implements effective and efficient protocols to ensure quality outcomes and timely work completion; provides leadership and supervision of facilities team members, participates in the hiring process, mentoring, professional development and performance evaluations
Manages the operation, maintenance, repair and installation of centralized and de-centralized heating and cooling, solar, well water and wastewater systems; mentors staff on expectations and standards; evaluates work procedures, tool usage and equipment operation to minimize inefficiencies and avoid potential hazards; ensures preventative and corrective action work orders are effectively utilized, and updated as conditions warrant
Collaborates with faculty and staff on work order and construction activity scheduling and progress updates; responsive to urgent needs within scope of authority; keeps supervisors informed and seeks guidance as required
Participates in construction project design and planning; reviews construction drawings to determine work scope, equipment and material needs, and collaborates with stakeholders; coordinates and executes in-house construction activities and contracted services; uses project management software to manage workflow, material procurement and costs; complies with federal, state and local building, environmental and safety regulations
Supervises all facilities control and monitoring systems, including heating and cooling, lighting, electronic access, elevator, emergency power, well water, wastewater, and irrigation control systems; performs assessments, identifies potential issues based on historical preventative and corrective maintenance records; develops and recommends protocols for energy and resource conservation
Aids in the development and maintenance of technical and engineering documents, drawings, and construction specifications; establishes and communicates consistent performance standards, facilities infrastructure and workplace safety; makes recommendation to standardize, modernize and replace equipment
Responds to emergency calls, tasks and work orders, as required
Performs other related duties as assigned
General Expectations:Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.
Education and Experience Requirements:
Bachelor’s degree in Construction Management, Engineering, Applied Science, or related field from an institution accredited by an institutional accrediting body of higher learning recognized by the US Department of Education, AND
Five (5) years of experience in facilities management position, including serving in a supervisor role for at least two years or other related job positions, AND
Two (2) years of experience in project management and database software
Possess a valid state issued driver’s license and must meet and maintain a driving record to be approved for coverage under the college’s motor vehicle insurance policy
Other formal training schools and certifications are a plus
Preference may be given to individuals who possess the ability to communicate in Spanish and English, verbally and in writing
An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.
Knowledge, Skills and Abilities:
Knowledge of and ability to follow college policies and procedures
Knowledge of maintenance and operation of HVAC equipment, including boilers, chillers, cooling towers, and associated system equipment
Knowledge of commercial building trade skills, including, but not limited to, plumbing, electrical systems and control systems
Knowledge and use of equipment monitoring and control programs
Knowledge of preventative maintenance and computerized maintenance management software
Knowledge of workplace safety requirements
Skilled in reading blueprints, technical and engineering documents
Skilled in use of project management and database software
Ability to work organize, prioritize, and follow multiple tasks through to completion, with attention to detail
Skill in establishing and maintaining effective working relationships with other department staff, faculty,
students and the public
Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner
Ability to relate to a diverse population and to maintain composure when faced with difficult situations
Ability to work independently while contributing to team environment
Ability to generate and maintain computer-based reports, spreadsheets, and databases
Ability to organize, prioritize, and follow multiple tasks through to completion with an attention to detail
Ability to work independently while contributing to team environment
Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes, and with a sense of urgency
Work Environment:Work is primarily performed under general supervision and may require working early morning shifts in a variety of climatic conditions. May work in a typical classroom or laboratory setting with appropriate climate controls and includes exposure to mechanical and chemical hazards. May work with potentially hazardous chemicals that could include, but are not limited to, cleaning agents, sanitizers, fertilizers, pesticides, and herbicides.
Physical Requirements: Essential functions of this position require: manual dexterity, ability to communicate, lifting, kneeling, squatting, climbing, crawling, stooping, turning/twisting, balancing, reaching and handling with varying frequencies. Incumbent is required to live within 30 minutes commute of Douglas Campus in order to be responsive to emergency callouts.
Medium work: Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting only occasionally, walking and standing are required regularly, incumbents may be required to kneel, crouch/squat, crawl, climb, stoop, turn/twist, balance, reach or handle
Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem-solving skills are important
Reports to: Director of Facilities
Pay: $86,840.00 - $98,987.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
