Position Summary
The Canton Palace Theatre is seeking a highly organized, collaborative, and detail-oriented Communication & Engagement Project Coordinator to support the planning and execution of community engagement, sponsorship, membership, and organizational initiatives.
The coordinator works closely with the Director of Development to support campaigns, communications, events, and operational workflows that strengthen donor engagement and community visibility. The ideal candidate is proactive, adaptable, and comfortable balancing multiple projects at once while maintaining strong attention to detail. This position plays an important role in helping the Theatre stay organized, responsive, and connected to the community.
A Role Designed to Grow
As a small and collaborative nonprofit organization, team members at the Canton Palace Theatre often work across traditional departmental boundaries. While this position has defined responsibilities and organizational priorities, we recognize that great candidates bring different strengths, experiences, and interests to their work.
We are seeking someone who can help us meet current organizational needs while also growing alongside the Theatre. Depending on the successful candidate's skills and professional goals, this role may evolve to include increased responsibility in communications, community engagement, fundraising, grant writing, operations, or project leadership. We value curiosity, initiative, and a willingness to learn, and we are committed to helping team members develop their strengths and build meaningful careers within our organization.
Key Responsibilities
Project Coordination & Operations
· Coordinate timelines, deliverables, and logistics for development campaigns and community events
· Help track project progress and ensure deadlines and follow-up items stay on schedule
· Maintain organized systems, files, and workflows that support department operations
· Assist with internal coordination between departments, vendors, partners, and community stakeholders
· Prepare contracts, invoices, agreements, and support administrative materials as needed
CRM & Data Management
· Maintain and manage the Theatre’s CRM database with a high level of accuracy and organization
· Track memberships, sponsorships, advertising partnerships, donor activity, and community contacts
· Process memberships, renewals, sponsorship payments, donations, and related transactions
· Generate reports and assist with audience segmentation for outreach and communications
Communications
· Build and distribute email communications using Mailchimp or similar platforms
· Draft, schedule, and coordinate communications for members, sponsors, and community partners
· Assist with the creation of promotional materials for print, digital, and social media use
· Support updates to website content
· Assist with campaign planning, communication calendars, and promotional timelines
Community Engagement Support
· Help coordinate sponsorship and membership fulfillment activities, acknowledgements, and benefit tracking
· Support communication and relationship management with sponsors, advertisers, members, and community partners
· Maintain organized tracking systems for partnerships, memberships, and outreach efforts
· Assist with community engagement activities, events, expos, and outreach opportunities
· Support follow-up communication and lead tracking related to community engagement efforts
Grant & Funding Coordination Support
· Assist with researching grant and funding opportunities aligned with organizational programs and initiatives
· Help organize supporting materials and documentation for grant applications and reports
· Maintain grant calendars, deadlines, and submission tracking systems
Qualifications
· 3–5 years of experience in project coordination, marketing, communications, operations, nonprofit administration, or related fields
· Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
· Experience coordinating projects, timelines, and collaborative workflows
· Familiarity with CRM systems, project management software, and collaborative digital tools preferred
· Experience with email marketing platforms such as Mailchimp preferred
· Experience creating visual and written communications using Canva or similar platforms preferred
· Proficiency with Microsoft Office Suite, Google Workspace, or similar software
· Strong written and verbal communication skills
· Comfortable working independently while collaborating closely with a team
· Appreciation for the arts, live events, and community-centered organizations
You Might Be a Great Fit If…
· You create to-do lists because of the feeling you get when you cross something off.
· You notice typos even when you aren’t looking for them.
· You’re the one in the friend group who makes the itinerary.
· You know there’s something special about live events, and you want to help make more of them happen.
Work Environment
This position works closely with the Director of Development and supports initiatives across marketing, communications, community engagement, and organizational operations. The role includes both office-based work and occasional evening or weekend events, outreach activities, and community engagements.
Equal Opportunity Statement
We know that qualified candidates sometimes hesitate to apply if they don't meet every listed qualification. Research has shown that women, Black, Indigenous, and People of Color (BIPOC), and individuals from historically underrepresented backgrounds are more likely to self-select out of opportunities when they do not meet 100% of the stated requirements.
If you're excited about this role and believe you have the skills, potential, and enthusiasm to contribute to our mission, we encourage you to apply, even if your experience doesn't align perfectly with every qualification listed above.
To Apply:
Email your resume and cover letter to [email protected].
Please include one sample of your work that demonstrates your communication, organizational, or project management skills. Examples may include donor or stakeholder communications, project plans, communication materials, or other relevant work.
Pay: $43,000.00 - $47,000.00 per year
Benefits:
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
Application Question(s):
- Apply via email with your resume, cover letter, and a sample of your work. Applications via Indeed will not be considered.
Work Location: In person
