Top 618 Administrative secretary Jobs in Doylestown Pa

Accounting & Administrative Assistant
NovaVision, LLC —Warminster, PA
- $22 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
1d
Executive Personal Assistant
Robert Half —Gilbertsville, PA
- $80,000 - $100,000 a year
- Microsoft Outlook
- Mid-level
- US work authorization
- Disability insurance
- Dental insurance
Quick Apply
13d
Secretary IV, Administrative Assistant (Facilities Coordinator), Permanent Support Staff (Anticipated)
Council Rock School District —Richboro, PA
- $28.78 an hour
- Full-time
- Management
- Current TB test
- Mid-level
3d
Administrative Assistant
Pine Run Village —Doylestown, PA
- $20.50 - $22.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
12d
Sr Administrative Assistant
Penn Medicine —Doylestown, PA
- Microsoft Excel
- Hospital
- 5 years
- Tuition reimbursement
Quick Apply
1d
Administrative Assistant | Land Development - Chalfont, PA
Bohler —Chalfont, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Paid holidays
5d
Administrative Assistant
G&R MECHANICAL —Hatfield, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Secretary III, Administrative Assistant, Temporary Support Staff (Anticipated)
Council Rock School District —Newtown, PA
- $25.49 an hour
- Full-time
- School experience
- Current TB test
- Mid-level
9d
Administrative Assistant: Full Time
GMDS, LLC —Ambler, PA
- $23 - $27 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- 401(k)
Quick Apply
10d
Plant Operations Office Coord
Penn Medicine —Doylestown, PA
- Hospital
- Word processing
- Microsoft Office
- Tuition reimbursement
Quick Apply
12d
Administrative Assistant, Advising & Transfer Center
Bucks County Community College —Newtown, PA
- $21.26 - $22.75 an hour
- Online Application
- Background check
- Microsoft Outlook
- Mid-level
- Free parking
- Disability insurance
Administrative Assistant: Part-Time
GMDS, LLC —Ambler, PA
- $23 - $27 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Flexible schedule
Quick Apply
10d
School Office Clerk - Part-time/No benefits
Central Bucks School District —Doylestown, PA
- $17.78 an hour
- Part-time
- Public school
- Elementary school
- Communication skills
3d
Executive Administrative Assistant
Lincoln Financial —Radnor, PA
- $35.87 - $47.83 an hour
- Online Application
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Tuition reimbursement
- Paid time off
2d
Office Clerk - School Receptionist (10 Month ) Full-time w/benefits
Central Bucks School District —Doylestown, PA
- $17.78 an hour
- Full-time
- Office
- Public school
- Communication skills
2d
Scheduling Coordinator
Ambler Fireplace & Patio —Chalfont, PA
- $18 - $20 an hour
- Full-time
- Schematics
- Office
- In-person
- Health insurance
- Paid time off
Quick Apply
10d
Administrative Assistant
ARCCA INCORPORATED —Penns Park, PA
- $22 - $25 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
10d
Administrative Assistant, Academic Affairs
Bucks County Community College —Newtown, PA
- $21.90 - $23.43 an hour
- Online Application
- Background check
- Mid-level
- University
- Free parking
- Disability insurance
Administrative Assistant
Bowman Consulting Group, Ltd. —Fort Washington, PA
- Full-time
- Microsoft Outlook
- Inventory management
- Research
- Paid holidays
- Disability insurance
9d
Part-time Cashier / Receptionist
Bucks County Imports Inc —Doylestown, PA
- $18 an hour
- Part-time
- Dealership
- No experience needed
- Military encouraged
- Paid training
- 401(k) matching
Quick Apply

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Accounting & Administrative Assistant

NovaVision, LLC -
Warminster, PA

Quick Apply

Job Details

Full-time
$22 - $24 an hour
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
Invoice matching
Attention to detail
Payroll data entry
Invoice reconciliation
Invoice data entry
Clerical experience
Invoice dispute resolution

Full Job Description

The Administrative Assistant provides administrative, accounting, customer service, and quality systems support to ensure the efficient operation of the office and manufacturing facility. This position is responsible for supporting Accounts Payable and Accounts Receivable processes, maintaining quality documentation, assisting with ISO quality system activities, and providing general administrative support to internal and external customers. The role requires strong organizational skills, attention to detail, accuracy, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Finance and Accounting

Process Accounts Payable (AP) by matching invoices to purchase orders and packing slips, identifying and resolving discrepancies.
Reconcile and enter credit card payables into LabelTraxx.
Enter vendor invoices into LabelTraxx accurately and in a timely manner.
Prepare check runs for management review and signature.
Process online vendor payments as authorized.
Maintain complete AP documentation and filing systems.
Process Accounts Receivable (AR) invoices accurately and timely (daily) following established internal review procedures.
Weekly bank run to deposit any checks received.
Retrieve, organize, and file completed job folders.
Review completed and invoiced jobs with gross margins below established targets and report findings to Accounting and Operations for follow-up.

Administrative Support

Answer and direct incoming telephone calls professionally.
Greet and assist visitors.
Scan and electronically archive company documentation as required
Retrieve, sort, and distribute incoming mail.
Maintain office and breakroom supplies.
Assist with planning and coordinating company meetings and events.
Purchase job-out materials in coordination with Customer Service.
Support annual records retention, archiving, and document management activities.
Other projects as assigned.

Quality Systems Support

Maintain electronic filing of supplier Certificates of Conformance (CoCs).
Generate customer Certificates of Conformance as required.
Perform in-process Thermal Imprint Testing in accordance with job specifications and Quality Assurance procedures.
Assist with ISO Quality Management System administrative activities, including document control and audit preparation.
Conduct completed job jacket reviews to verify documentation accuracy and completeness. Route identified discrepancies to the appropriate department manager for correction.
Ensure completed job documentation, approved proofs, and retained samples are properly filed.
Print box and core identification labels in accordance with production requirements and coordinate requests with Customer Service and Production.

Education and Experience

High school diploma or equivalent required.
Associate degree in Business Administration, Accounting, or a related field preferred.
Minimum of two years of administrative, accounting, or office support experience, preferably in a manufacturing environment.
Experience with ERP systems such as Label Traxx is preferred.

Knowledge, Skills, and Abilities

Knowledge of basic accounting principles, clerical procedures, and recordkeeping.
Strong organizational skills with exceptional attention to detail and accuracy.
Excellent verbal and written communication skills.
Strong interpersonal skills with a customer-focused approach.
Proficient in Microsoft Office Suite, Outlook, Word, and Excel.
Ability to prioritize work, manage multiple assignments, and meet deadlines.
Ability to work independently while collaborating effectively with cross-functional teams.

Physical Requirements

Prolonged periods of sitting while performing computer and administrative tasks.
Frequent walking throughout the manufacturing facility.
Ability to lift and carry up to 15 pounds.
Ability to use stairs multiple times throughout the workday.
Occasional standing, bending, reaching, and filing.

Work Environment

Office environment within a manufacturing facility.
Regular interaction with production, customer service, accounting, quality, vendors, and customers.
Exposure to production equipment, noise, and manufacturing activities while following all required safety procedures.

NovaVision is a growing technology company specializing in anti-tampering, anti-counterfeiting, safety and durable label products located in Bowling Green, Ohio with locations in Georgia, North Carolina, Pennsylvania, and Wisconsin. NovaVision is an Equal Opportunity Employer providing equal employment opportunity (including recruiting, hiring, training, compensation, benefits, promotions, etc.) without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status or another characteristic protected by applicable federal, state or local law.

Pay: $22.00 - $24.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative secretary jobs in doylestown pa

Accounting & Administrative Assistant

Executive Personal Assistant

Secretary IV, Administrative Assistant (Facilities Coordinator), Permanent Support Staff (Anticipated)

Administrative Assistant

Sr Administrative Assistant

Administrative Assistant | Land Development - Chalfont, PA

Administrative Assistant

Secretary III, Administrative Assistant, Temporary Support Staff (Anticipated)

Administrative Assistant: Full Time

Plant Operations Office Coord

Administrative Assistant, Advising & Transfer Center

Administrative Assistant: Part-Time

School Office Clerk - Part-time/No benefits

Executive Administrative Assistant

Office Clerk - School Receptionist (10 Month ) Full-time w/benefits

Scheduling Coordinator

Administrative Assistant

Administrative Assistant, Academic Affairs

Administrative Assistant

Part-time Cashier / Receptionist

I want to receive the latest job alert for administrative secretary in doylestown pa

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