Top 11 Bid coordinator Jobs in Dublin, Ca

HVAC Mechanical Project Coordinator
Western Allied Mechanical —Union City, CA
- $70,000 - $105,000 a year
- Full-time
- Construction site
- Mid-level
- Microsoft Office
- Profit sharing
- AD&D insurance
Quick Apply
5d
Senior Project Coordinator
ACCO Engineered Systems —Pleasanton, CA
- $36.47 - $47.19 an hour
- Overtime
- Microsoft Excel
- 5 years
- Mid-level
- Employee stock ownership plan
Project Coordinator
ARCO Companies —Emeryville, CA
- $72,000 - $96,000 a year
- Microsoft Word
- Microsoft Excel
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
2d
Development Coordinator (Land Operations)
Brookfield Properties —San Ramon, CA
- $60,000 - $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Health insurance
Bid Coordinator – Low Voltage Systems Point One
Point 1 Electrical Systems, Inc. —Livermore, CA
- $23 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Bid & Contracts Coordinator
Essel —Concord, CA
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- 401(k)
Quick Apply
Project Coordinator - Modular - Data Center
Cupertino Electric, Inc. —San Jose, CA
- $24 - $38 an hour
- Full-time
- Microsoft Excel
- Writing skills
- Mid-level
4d
Project Coordinator
Underground Construction Company, Inc —San Jose, CA
- $25 - $32 an hour
- Extended hours
- Microsoft Outlook
- Construction site
- Analysis skills
- Dental insurance
- 401(k)
Construction Coordinator
SERVPRO of Palo Alto —Milpitas, CA
- $30 - $37 an hour
- Part-time
- Clean driving record
- Construction site
- Customer service
- Health insurance
- Dental insurance
Quick Apply

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Building on the foundation of the Demo Project Coordinator role, this senior-level position takes end-to-end ownership of demo project coordination: client…
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Bid Coordinator
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Associate degree in business, construction management, engineering technology, or a related field preferred. Monitor incoming invitations to bid through email…
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HVAC Mechanical Project Coordinator

Western Allied Mechanical -
Union City, CA

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Job Details

Full-time
$70,000 - $105,000 a year
5 days ago

Benefits

Profit sharing
AD&D insurance
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Bluebeam Revu
Teamwork
Bluebeam
DocuSign
Client communication
Microsoft Office
Asana
Bachelor's degree
Attention to detail
Construction industry experience
Procurement contract management
Contracts
Construction administrative experience
Digital project management boards
E-signature software
Productivity software
Project contract management
ProCore
Cross-functional communication
Time management
Office experience

Full Job Description

Western Allied Mechanical stands on the cutting edge of HVAC system design and operation. We combine innovative thinking and technologies with our intricate engineering to create, build and maintain comfortable, energy-efficient environments. Our relational focus and entrepreneurial spirit continually drive us to attract and develop the finest talent, while building and enduring customer relationships. We strive to be Driven by Innovation, Grounded in Care and Dedicated to Teamwork. Western Allied has been Operating for over 60 years as a mechanical contractor for bio-tech, high tech, retrofit, and LEED/Green projects. We are looking for intelligent, organized and innovative people to join our team!

Description of Position

The project coordinator supports the project executive(s) and his/her team’s project management staff. The project management staff includes senior project managers, project managers, and project engineers. The purpose of this role is to provide project-specific administrative support to the team(s), ensure smooth administrative project execution, coordinate and communicate between administrative stakeholders inside and outside of the company, and use project management software to keep the project organized and on track. The project coordinator may also provide some executive assistance to the project executive as needed.

Pay Range: $70,000.00 - $105,000.00 (range is dependent on years of experience)

Duties & Responsibilities

Coordinate project setup, maintenance, and closeout activities, including job creation, contract processing, change orders, certified payroll setup, bond administration, and project documentation management in Spectrum, Procore/ACC, and related systems.
Manage bid administration, including bid setup, document maintenance, proposal package preparation, and tracking through company systems.
Prepare and administer subcontracts, and subcontract change orders, including DocuSign execution and record maintenance.
Serve as a liaison between Project Managers and internal departments such as Accounting, Payroll, and Compliance to resolve issues and support project execution.
Support project teams by contributing to various administrative, coordination, and documentation-related activities throughout the project lifecycle.
Generate project reporting and maintain financial and operational records, including monthly P&L reports.
Support company programs and industry outreach initiatives as needed.

Requirements & Qualifications

Minimum of 2–3 years of experience in an administrative or office support role preferred
Experience in project coordination, construction administration, project management support, or a related field preferred.
Experience working with contracts and contract-related documentation, construction project processes and requirements
Proficiency with Spectrum, ACC, Bluebeam, Asana, DocuSign, Microsoft Office Suite, and other construction management software.
Strong organizational, time management, and multitasking skills with the ability to manage multiple projects and priorities simultaneously.
Excellent written and verbal communication skills with the ability to collaborate effectively across departments and with external partners.
Detail-oriented with strong problem-solving abilities and a commitment to accuracy.
Experience in mechanical contracting, HVAC, plumbing, or construction industries preferred.
Ability to work independently while supporting a fast-paced project environment.

Physical Demands of Position

Long periods of sitting and/or standing and/or walking
Must be able to travel to and visit jobsites as needed in support of assigned responsibilities.
Walking on uneven surfaces
Must be able to access roofs and elevated areas, sometimes requiring climbing of ladders and stairs
Keyboarding
Crouching, kneeling, or stooping at jobsite visits

Working at Western Allied Mechanical comes with a competitive salary and complete benefits package that includes a 401K Plan and Paid Time Off. This is a rewarding position that offers the excitement and satisfaction of working both individually and with a team. As a company with fewer than 350 employees, we are focused on supporting the professional growth of our employees and treating them like family. Our open-door policy facilitates our culture of mutual support that permeates the work experience. Our east-bay location is ideal for commutes from all over the bay area.

Western Allied Mechanical is an equal opportunity employer located in Union City, CA. To be considered for this position, please submit your resume and cover letter describing your experience and interest in working with us.

Pay: $70,000.00 - $105,000.00 per year

Benefits:

401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Profit sharing
Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Administrative/Office Support: 2 years (Required)
Project Coordination: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

bid coordinator jobs in dublin, ca

HVAC Mechanical Project Coordinator

Senior Project Coordinator

Project Coordinator

Development Coordinator (Land Operations)

Bid Coordinator – Low Voltage Systems Point One

Bid & Contracts Coordinator

Project Coordinator - Modular - Data Center

Project Coordinator

Construction Coordinator

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