Top 3 School secretary Jobs in Dubuque, Ia

Guidance Secretary
Dubuque Community School District —Dubuque, IA
- $19.40 an hour
- Full-time
- Office
- Typing
- Entry level
Secretary - High School Main Office
Western Dubuque Community School District —Epworth, IA
- 8 hour shift
- School experience
- High school
- Office
12d

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Secretary - High School Main Office
Western Dubuque Community School District —Epworth, IA
Key responsibilities include answering phones, greeting visitors, maintaining student records, processing attendance, coordinating schedules and meetings,…
12d

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Front Desk Associate
Aqua-Tots Swim Schools —Powell, OH
Answer phone calls, respond to inquiries, and manage messages in a professional and friendly manner. Maintain a clean and organized front desk area, restrooms,…
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Attendance Secretary
Upper Arlington City Public Schools —Columbus, OH
Greeting, helping, directing students and visitors, answering phones, taking attendance, and keeping records, monitoring for excessive absences and truancies.
$23.91 - $26.54 an hour

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Guidance Secretary

Dubuque Community School District -
Dubuque, IA

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Job Details

Full-time
$19.40 an hour

Qualifications

Visitor query response
Report preparation
Grade entry
Correspondence management
Office activity coordination
Gradebook management
Administration student referral
Student record keeping
Staff scheduling
Greeting customers
Student database management
Child attendance tracking
Student information system
Team scheduling
Mail distribution
Resource scheduling coordination
AS400
Educational program scheduling
Schedule creation
Typing
Data collection
Student registration processing
Entry level
File organization
Office phone management

Full Job Description

10 months; 8.0 hrs/day
Hourly rate: $19.40

POSITION RESPONSIBILITIES:

Type, file, duplicate, mail all correspondence related to the duties of the counselors.
Handle all incoming calls. Schedule appointments for teachers, parents, and students (and write student passes).
Determine student needs as students arrive to the office with passes and notify the appropriate person. Locate the nurse as required. Supervise students waiting in the office.
Greet parents and newly enrolling students and assist office visitors.
Assist with registration of new enrollees.
Requesting transcripts/records of new enrollees and preparation of mailing transcripts/records.
Preparation of cumulative and permanent record cards for all new enrollees.
Maintenance of updating student cumulative and permanent records (general information, test results, grades, pictures, etc.).
Organizing, maintaining and updating special needs folders and binders.
Process AEA referrals, discipline referrals, progress reports.
Assist in registration and orientation for grades 7 and 8. (In the future for grades 6, 7, and 8.) Duties include building a roster, collating and summarizing comments of teachers, completing forms, etc.
Prepare information as initial step of scheduling.
Assist the counselor and principal in charge of ITED's and ITBS to prepare for the testing, and in distribution, and collection of testing material.
Assist in organizing make-up testing.
Prepare cumulative folders and permanent record cards (photos, testing results, etc.)
Prepare rosters, homebase lists, and/or reports for teachers, principals, counselors, etc. Maintain student adds/drops information in binder. Maintain class lists. Forward student adds/drops information to the Business Manager and Attendance Secretary.
Preparation, printing, alphabetizing, distribution, completing corrections, filing of: report cards, mid-term progress reports, stick tabs, etc.
All main frame (AS400 and Excel database) computer input; student information, schedules, reports, eighth period student activities, scheduling; as well as maintenance of same.
Verify accuracy of principal's quarterly report with enrollment data.
Schedule use of conference rooms.
Staffing notifications for AEA staff and filing of all special education reports.
Assist in the organization of guidance department curricular activities (e.g. career day, etc.)
Assist other secretaries, as needs demand.
Maintenance of Lost and Found items with distribution or dispersal of items throughout the school year.
Demonstrates a commitment to multi-cultural nonsexist policies and practices.

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school secretary jobs in dubuque, ia

Guidance Secretary

Secretary - High School Main Office

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