About Simply Home
Simply Home is a fast-growing property management and hospitality company dedicated to providing exceptional service to property owners, guests, tenants, vendors, and our local community. We are looking for a professional, organized, and dependable Receptionist/Administrative Coordinator to join our team and help support our continued growth.
This position is ideal for someone who enjoys working with people, stays calm under pressure, takes initiative, and can confidently manage multiple priorities in a fast-paced office environment.
Position Overview
As the Receptionist/Administrative Coordinator, you will often be the first point of contact for Simply Home. You will be responsible for creating a welcoming and professional experience while assisting with daily office operations, incoming communications, scheduling, recordkeeping, and general administrative support.
The right candidate will be friendly, detail-oriented, technologically capable, and comfortable communicating with property owners, guests, tenants, vendors, and team members.
Key Responsibilities
- Greet visitors, clients, vendors, and team members in a warm and professional manner.
- Answer and direct incoming phone calls using professional phone etiquette.
- Respond to general inquiries by phone, email, and in person.
- Take accurate messages and ensure time-sensitive information reaches the appropriate team member.
- Schedule appointments, coordinate calendars, and assist with meeting arrangements.
- Enter and update information in company systems, spreadsheets, and property management software.
- Maintain organized digital and physical records, documents, and filing systems.
- Assist with incoming and outgoing mail, correspondence, forms, and document preparation.
- Proofread documents and communications for accuracy and professionalism.
- Order office supplies, track inventory, and help maintain office equipment.
- Assist with basic bookkeeping, invoice entry, receipts, and administrative accounting tasks using QuickBooks, Xero, or similar software.
- Support property management, guest services, maintenance, housekeeping, and leadership teams as needed.
- Help identify office needs, communication gaps, and opportunities to improve daily operations.
- Maintain professionalism and confidentiality when handling company, client, employee, and property information.
Qualifications and Skills
- Previous experience in reception, office administration, customer service, hospitality, property management, or a similar role is preferred.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Professional, friendly, and confident phone presence.
- Ability to multitask, prioritize responsibilities, and remain composed in a busy environment.
- Strong attention to detail and commitment to accuracy.
- Proficiency with Microsoft Office, including Word and Excel.
- Experience with Google Workspace, including Gmail, Google Docs, Google Sheets, and Google Calendar.
- Comfortable learning new technology, software, and office systems.
- Experience with QuickBooks, Xero, property management software, or CRM platforms is a plus.
- Bilingual English and Spanish abilities are highly desirable.
- Ability to work independently while also contributing positively to a team.
- Reliable, punctual, proactive, and willing to take ownership of responsibilities.
What We Are Looking For
We are looking for someone who:
- Provides exceptional customer service.
- Communicates clearly and professionally.
- Notices what needs to be done and takes initiative.
- Handles challenges with patience and a solutions-focused attitude.
- Is comfortable working in a growing company where priorities may shift.
- Takes pride in keeping information, schedules, and office operations organized.
- Wants to grow professionally and become an important part of the Simply Home team.
Why Join Simply Home?
This is an opportunity to join a growing company where your work will have a direct impact on daily operations and the experience of our clients, guests, and team members. We value dependable, motivated individuals who are eager to learn, contribute ideas, and grow with the company.
If you are organized, personable, proactive, and ready to build your administrative career in a dynamic property management and hospitality environment, we would love to hear from you.
Pay: $18.00 - $20.00 per hour
Work Location: In person
