Top 38 Administrative assistant Jobs in Duluth, Mn

Construction Operations & Administrative Coordinator
Northern View Construction —Duluth, MN
- $18 - $25 an hour
- Part-time
- Google Workspace
- Office
- QuickBooks
- Paid time off
- Flexible schedule
Quick Apply
Office and Administrative Assistant
Great Lakes Stone Supply, Inc. —Duluth, MN
- $18 - $25 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
Quick Apply
HR Recruiting Assistant
JEFF FOSTER TRUCKING —Superior, WI
- From $20 an hour
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Northway Academy —Hermantown, MN
- $21 an hour
- Full-time
- Mid-level
- Office
- Databases
6d
Administrative Project Coordinator - Level 1
DaBella —Duluth, MN
- $22 - $24 an hour
- Full-time
- Office
- In-person
- Leadership
- Health savings account
- Paid holidays
Quick Apply
5d
ADMINISTRATIVE ASSISTANT - CLINIC ADMINISTRATION
ASPIRUS HEALTH —Duluth, MN
- $21.42 - $31.06 an hour
- 8 hour shift
- Microsoft Excel
- Writing skills
- Basic math
- Wellness program
- Retirement plan
Administrative Information Specialist
City of Duluth Minnesota —Duluth, MN
- $59,253 - $71,993 a year
- Email
- 5 years
- Computer literacy
- English
- Wellness program
- Paid holidays
3d
Executive Assistant
Essentia Health —Duluth, MN
- $21.08 - $31.62 an hour
- Full-time
- Hybrid work
- Microsoft Access
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
7h
Assistant, Administrative-I
Simon Property Group —Duluth, MN
- Part-time
- Customer service
- Mid-level
- Office
Administrative Coordinator Senior
ALLETE —Duluth, MN
- $26.00 - $32.20 an hour
- Online Application
- Microsoft Outlook
- 5 years
- Computer literacy
- Health savings account
- Health insurance
5d
Bookkeeper/Administrative Assistant
MIDVALLEY CLOSEOUT CO LLC —Duluth, MN
- $18 - $22 an hour
- Part-time
- Bilingual
- Google Workspace
- Microsoft Excel
- Flexible schedule
Quick Apply
7d
Executive Assistant
DECC —Duluth, MN
- $21 - $26 an hour
- Full-time
- Background check
- 18 years or older
- Microsoft Outlook
- Travel reimbursement
- Free parking
Quick Apply
5d
Service Call Administrator
Ziegler CAT —Duluth, MN
- $20.96 - $25.12 an hour
- Full-time
- Dealership
- Mid-level
- High school diploma or GED
- Paid parental leave
- Health savings account
13d
Music Department Administrative Assistant
University of Wisconsin Superior —Superior, WI
- $17.75 - $19.25 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
- Dental insurance
- Paid time off
7d
ADMINISTRATIVE COORDINATOR FACILITY SERVICES - FACILITIES MANAGEMENT
ASPIRUS HEALTH —Duluth, MN
- $21.42 - $31.06 an hour
- 8 hour shift
- Hospital
- Writing skills
- Basic math
- Wellness program
- Retirement plan
Student Life Administrative Coordinator
University of Minnesota —Duluth, MN
- Weekends as needed
- Background check
- Bachelor of Science
- Mid-level
Office Administrator & Customer Service Representative
Window World - Twin Ports Region —Duluth, MN
- $18 - $25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Paid time off
Quick Apply
Human Resources and Cash Handling Op's Assistant
DECC —Duluth, MN
- $19 - $22 an hour
- Part-time
- Background check
- 18 years or older
- Pass drug screening
- Free parking
- Commuter assistance
Quick Apply
13d
Community Engagement Assistant (Temporary)
Arrowhead Regional Development Commission —Duluth, MN
- $19 - $21 an hour
- Temporary
- Hybrid work
- Background check
- Clean driving record
- Customer service
- Paid time off
- Work from home
Quick Apply
14d
NRRI Coleraine Temp Lobby Admin.
University of Minnesota —Duluth, MN
- Part-time
- Background check
- Computer literacy
- Writing skills

I want to receive the latest job alert for administrative assistant in duluth, mn

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near duluth, mn

Administrative Coordinator jobs in Duluth, MN

Human Resources Assistant jobs in Duluth, MN

Office Administrator jobs in Duluth, MN

Executive Assistant jobs in Duluth, MN

Administrative Assistant jobs in Duluth, MN

Community Engagement Specialist jobs in Duluth, MN

Customer Service Representative jobs in Duluth, MN

Information Specialist jobs in Duluth, MN

Project Coordinator jobs in Washington, DC

Administrative Coordinator jobs in Portsmouth, NH

Administrative Coordinator jobs in Charleston, WV

Clinical Research Coordinator jobs in Berkeley, CA

Administrative Coordinator jobs in Berkeley, CA

Administrative Coordinator jobs in Ocala, FL

Construction Assistant Superintendent jobs in Texas

Construction jobs in Savannah, GA

Construction Coordinator jobs in West Chester, PA

Construction Coordinator jobs in Indianapolis, IN

Entry Level Construction jobs in Durham, NC

Construction Coordinator jobs in Fairfax, VA

Construction Operations & Administrative Coordinator

Northern View Construction
Duluth, MN

Quick Apply

Job Details

Part-time
$18 - $25 an hour

Benefits

Paid time off
Flexible schedule

Qualifications

Office supply management
Google Workspace
Accounts receivable management
Buildertrend
Attention to detail
Construction industry experience
QuickBooks
Contracts
Construction administrative experience
Payroll processing

Full Job Description

We are a growing construction company seeking a highly organized, detail-oriented Operations & Administrative Coordinator to support the owners and help keep daily operations running smoothly.

This role is ideal for someone who enjoys organization, managing multiple priorities, and helping a small business stay efficient and on track. The right candidate will become a key part of our team by assisting with administrative, financial, and project-related responsibilities.

Responsibilities

Financial & Administrative Support

Manage and organize receipts within Buildertrend
Assist with invoicing and accounts receivable
Track customer payments and outstanding invoices
Process vendor payments
Assist with payroll preparation and employee time tracking
Support bookkeeping functions in QuickBooks
Maintain organized records and documentation

Project & Operations Support

Pull permits and track permit status
Maintain job files and project documentation
Update Buildertrend and ensure project information is current
Track project progress and deadlines
Coordinate with subcontractors, vendors, and suppliers
Assist with contracts, change orders, and project paperwork

General Office Support

Manage emails and administrative tasks
Maintain spreadsheets and reports
Follow up on outstanding items to ensure projects stay on schedule
Support the owners with day-to-day operational needs

Qualifications

Strong organizational and multitasking skills
High attention to detail
Ability to work independently and take initiative
Professional communication skills
Experience with QuickBooks preferred
Experience with Buildertrend preferred (or willingness to learn)
Previous construction, trades, property management, or office administration experience is a plus
Proficiency with Microsoft Office and/or Google Workspace

What We’re Looking For

We’re looking for someone who is dependable, proactive, and enjoys helping a business stay organized and efficient. This position is more than basic office work—we want someone who can take ownership of administrative and operational tasks and help keep projects moving forward.

Schedule

30–35 hours per week
Flexible schedule available for the right candidate

Compensation

$18–$25 per hour, based on experience

To apply, please submit your resume and a brief description of your relevant experience.

Pay: $18.00 - $25.00 per hour

Benefits:

Flexible schedule
Paid time off

Application Question(s):

Do you have experience with QuickBooks?
Do you have experience in construction, trades, property management, or a related industry?
Have you used Buildertrend or similar project management software?
How many years of administrative or operations experience do you have?
Are you comfortable managing invoices, payroll support, and project documentation?

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in duluth, mn

Construction Operations & Administrative Coordinator

Office and Administrative Assistant

HR Recruiting Assistant

Administrative Assistant

Administrative Project Coordinator - Level 1

ADMINISTRATIVE ASSISTANT - CLINIC ADMINISTRATION

Administrative Information Specialist

Executive Assistant

Assistant, Administrative-I

Administrative Coordinator Senior

Bookkeeper/Administrative Assistant

Executive Assistant

Service Call Administrator

Music Department Administrative Assistant

ADMINISTRATIVE COORDINATOR FACILITY SERVICES - FACILITIES MANAGEMENT

Student Life Administrative Coordinator

Office Administrator & Customer Service Representative

Human Resources and Cash Handling Op's Assistant

Community Engagement Assistant (Temporary)

NRRI Coleraine Temp Lobby Admin.

I want to receive the latest job alert for administrative assistant in duluth, mn

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected