Top 349 Administrative services Jobs in Duluth, Mn

Project Coordinator
A.G. O'Brien Plumbing, Heating & HVAC —Duluth, MN
- $45,000 - $55,000 a year
- Full-time
- Microsoft Outlook
- Construction site
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Office Manager
Superior Flying Services, LLC —Superior, WI
- $24.51 - $29.52 an hour
- Weekends as needed
- Mid-level
- Office
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
2d
Customer Service Representative
AMSOIL INC. —Superior, WI
- Full-time
- High school diploma or GED
- Ability to sit for extended periods
- 1 year
- Health savings account
- Paid holidays
Business Operations Coordinator
The Yard Lumber & Supply —Hermantown, MN
- $40,000 - $60,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
Quick Apply
5d
Administrative Project Coordinator - Level 1
DaBella —Duluth, MN
- $22 - $24 an hour
- Full-time
- Office
- In-person
- Leadership
- Health savings account
- Paid holidays
Quick Apply
2d
Administrative Information Specialist - Duluth
Minnesota City Jobs —Duluth, MN
- $30.39 - $36.92 an hour
- Online Application
- Customer service
- Mid-level
- Office
2d
Administrative Information Specialist
City of Duluth Minnesota —Duluth, MN
- $59,253 - $71,993 a year
- Email
- 5 years
- Computer literacy
- English
- Wellness program
- Paid holidays
3h
Administrative Information Specialist
City of Duluth —Duluth, MN
- $59,253 - $71,993 a year
- Full-time
- Research
- Mid-level
- Office
2d
ADMINISTRATIVE ASSISTANT - CLINIC ADMINISTRATION
ASPIRUS HEALTH —Duluth, MN
- $21.42 - $31.06 an hour
- 8 hour shift
- Microsoft Excel
- Writing skills
- Basic math
- Wellness program
- Retirement plan
Division Director - Home & Community Based Services
St. Louis County, Minnesota —Duluth, MN
- $46.58 - $67.71 an hour
- Full-time
- Background check
- Pass drug screening
- Office
Housing Inspector
City of Duluth —Duluth, MN
- $64,186 - $78,036 a year
- Full-time
- Mid-level
- Residential
- Computer skills
5d
Division Director - Home & Community Based Services
St. Louis County, MN —Duluth, MN
- $46.58 - $67.71 an hour
- Full-time
- Background check
- Pass drug screening
- Office
ADMINISTRATIVE COORDINATOR FACILITY SERVICES - FACILITIES MANAGEMENT
ASPIRUS HEALTH —Duluth, MN
- $21.42 - $31.06 an hour
- 8 hour shift
- Hospital
- Writing skills
- Basic math
- Wellness program
- Retirement plan
Administrative Specialist
Lutheran Social Service of MN —Duluth, MN
- $20.95 an hour
- Hybrid work
- Computer literacy
- Mid-level
- Office
- Employee assistance program
Quick Apply
Physical Therapist - Outpatient (Full Time) - Superior, WI
Essentia Health —Superior, WI
- $38.22 - $57.33 an hour
- 8 hour shift
- Doctoral degree
- Hospital
- Physical & Rehabilitation Medicine
- Disability insurance
- Health insurance
Quick Apply
Family Nurse Practitioner - Clinic owner
Shiloh Health —Duluth, MN
- $100,000 - $110,000 a year
- Contract
- Private practice
- Certified Nurse Practitioner
- Mid-level
- Flexible schedule
Quick Apply
5d
Client Services Rep/Sales Assistant
JM Inc —Duluth, MN
- $50,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
Certified Peer Recovery Specialist (MUST BE CERTIFIED)
Generation Hope —Duluth, MN
- $18 - $23 an hour
- Part-time
- Hybrid work
- Background check
- Addiction Medicine
- No background check
- Mileage reimbursement
- Paid time off
Quick Apply
Real Estate Agent - TRAINING PROVIDED
BIG LIFE TEAM —Duluth, MN
- $60,000 - $80,000 a year
- High school diploma or GED
- Real Estate License
- Driving
Quick Apply
4d
Finance/HR Assistant
Boys & Girls Clubs of the Northland —Duluth, MN
- $45,000 - $50,000 a year
- Part-time
- Background check
- Microsoft Outlook
- Mid-level
- 401(k)
- Paid time off

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Project Coordinator

A.G. O'Brien Plumbing, Heating & HVAC
Duluth, MN

Quick Apply

Job Details

Full-time
$45,000 - $55,000 a year
3 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Microsoft Outlook
Spreadsheets
Word embeddings
Filing
Driver's License
Attention to detail
Time management

Full Job Description

A.G. O'Brien Plumbing & Heating is seeking a motivated, organized, and driven Project Coordinator / Assistant Project Manager to provide administrative, operational, and project coordination support to the Territory Manager. This position plays a vital role in coordinating residential and light commercial plumbing, HVAC, and septic projects while helping improve organization, communication, efficiency, and documentation throughout the department.

The ideal candidate is a self-starter who enjoys solving problems, thrives in a fast-paced environment, and can think critically while managing multiple priorities. They are highly organized, detail-oriented, personable, and comfortable communicating professionally with customers, technicians, suppliers, municipalities, and internal team members. Strong computer skills, including proficiency with Microsoft Office (particularly Excel, Outlook, and Word), and the ability to quickly learn new software are essential.

Candidates with previous plumbing, HVAC, construction, or project coordination experience are strongly preferred.

This position will be based in our Duluth office for approximately the first six months to allow for comprehensive training, onboarding, and mentorship. Upon successful completion of training, the position will transition to our Lake Nebagamon office, where it will provide ongoing support for the Territory Manager and surrounding service area.

Primary ResponsibilitiesProject Coordination

· Assist the Territory Manager with coordinating residential and commercial projects from award through completion.

· Maintain organized project files and documentation.

· Track project schedules, milestones, and overall job progress.

· Coordinate inspections and communicate with municipalities.

· Follow up on material orders and supplier deliveries.

· Assist with project close-out documentation.

Permitting & Documentation

· Prepare and submit permit applications.

· Track permit approvals, inspection schedules, and project documentation.

· Maintain organized digital and physical project records.

· Ensure required paperwork is completed, filed, and readily accessible.

Billing & Administrative Support

· Track completed work awaiting invoicing.

· Coordinate with office staff to improve invoice turnaround.

· Organize change orders and supporting documentation.

· Verify technician paperwork is complete and submitted.

· Assist with project billing documentation.

Estimating Support

· Assist with jobsite measurements and field documentation.

· Prepare material takeoffs.

· Obtain supplier pricing.

· Assist in preparing estimates for review by the Territory Manager.

· Continue developing estimating knowledge through on-the-job training.

Operations Support

· Assist with technician coordination on larger projects.

· Track labor progress and project status.

· Visit jobsites as needed to document progress.

· Provide project updates to customers when appropriate.

· Help ensure projects remain organized and on schedule.

Office Support

· Answer incoming phone calls when office staff are unavailable.

· Assist with scheduling and customer communication.

· Provide administrative support to office personnel during absences or periods of increased workload.

Qualifications

Previous plumbing, HVAC, construction, project coordination, or estimating experience preferred.
Highly organized with exceptional attention to detail.
Strong problem-solving skills with the ability to think critically and make sound decisions.
Self-motivated with the ability to work independently and take initiative.
Excellent written and verbal communication skills with a professional and customer-focused demeanor.
Strong time management skills with the ability to prioritize multiple projects and deadlines simultaneously.
Proficient in Microsoft Office, including Excel, Outlook, Word, and Teams, with the ability to quickly learn new software platforms.
Comfortable working in both an office and field environment as needed.
Valid driver's license.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in duluth, mn

Project Coordinator

Office Manager

Customer Service Representative

Business Operations Coordinator

Administrative Project Coordinator - Level 1

Administrative Information Specialist - Duluth

Administrative Information Specialist

Administrative Information Specialist

ADMINISTRATIVE ASSISTANT - CLINIC ADMINISTRATION

Division Director - Home & Community Based Services

Housing Inspector

Division Director - Home & Community Based Services

ADMINISTRATIVE COORDINATOR FACILITY SERVICES - FACILITIES MANAGEMENT

Administrative Specialist

Physical Therapist - Outpatient (Full Time) - Superior, WI

Family Nurse Practitioner - Clinic owner

Client Services Rep/Sales Assistant

Certified Peer Recovery Specialist (MUST BE CERTIFIED)

Real Estate Agent - TRAINING PROVIDED

Finance/HR Assistant

I want to receive the latest job alert for administrative services in duluth, mn

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