Top 9 Office managers Jobs in Duluth, Mn

Office Manager
Superior Flying Services, LLC —Superior, WI
- $24.51 - $29.52 an hour
- Weekends as needed
- Mid-level
- Office
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
4d
Medical Office Manager
Northern Orthotic and Prosthetic Center —Duluth, MN
- $60,000 - $75,000 a year
- Full-time
- Management
- Mid-level
- Administrative experience
- Relocation assistance
- Health insurance
Quick Apply
7d
Dental Office Manager
Aspen Dental —Duluth, MN
- $60,000 - $65,000 a year
- Full-time
- Dental office
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Assistant Front Office Manager
The Edgewater Hotel —Duluth, MN
- Weekends as needed
- CPR Certification
- BLS Certification
- Mid-level
2d
Director of Operations, Men’s Ice Hockey
University of Minnesota —Duluth, MN
- Weekends as needed
- Background check
- University
- Bachelor's degree
Office Admin Service Supervisor- Department of Psychology
University of Minnesota —Duluth, MN
- $24.00 - $26.50 an hour
- Online Application
- Background check
- Inventory management
- Bachelor of Science
Construction Operations & Administrative Coordinator
Northern View Construction —Duluth, MN
- $18 - $25 an hour
- Part-time
- Google Workspace
- Office
- QuickBooks
- Paid time off
- Flexible schedule
Quick Apply
Office Manager
The Salvation Army Central Territory —Superior, WI
- $20 an hour
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Tuition reimbursement
Quick Apply
7d
Office Coordinator
Palmer Bus Service of Cloquet Inc —Cloquet, MN
- Writing skills
- Basic math
- Mid-level
Quick Apply
14d

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Medical Office Manager
Northern Orthotic and Prosthetic Center —Duluth, MN
Collaborate with management to develop strategies for improving office operations and increasing productivity. Proven experience in medical office management.
$60,000 - $75,000 a year
Quick Apply
7d
MANAGER-CLINIC - ST. LUKES INTERNAL MEDICINE
ASPIRUS HEALTH —Duluth, MN
Supervises and/or coordinates the functions related to front desk, business transactions, medical records management, transcription, clinical support services,…
$33.79 - $54.05 an hour

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Medical Office Coordinator - JIS
SCA Health —New Albany, OH
Responsible for all check in and check out functions of medical front desk on a rotating basis, answering phones, scheduling appointments, physician messages,…
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Office Administrator
The Kingswood Company —Columbus, OH
Answering phones according to company procedures and directing calls as instructed. Covering lunch schedules of our Sales and Account Coordinator teams by…
$23 - $27 an hour
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11d

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Office Manager

Superior Flying Services, LLC
Superior, WI

Quick Apply

Job Details

Full-time
$24.51 - $29.52 an hour
4 days ago

Benefits

Paid training
Paid holidays
Health insurance
Paid time off
Flexible schedule

Qualifications

Teamwork
Phone communication
Administrative experience
Attention to detail
Working with students
Financial record maintenance
Organizational skills
Accounting support
Office phone management

Full Job Description

ABOUT SUPERIOR FLYING SERVICES

Superior Flying Services (SFS) is a full-service Fixed Base Operator and FAA-certificated flight school located at Richard I. Bong Airport in Superior, Wisconsin. We offer professional flight training, aircraft rental, aircraft management, aircraft maintenance, sales and fuel and ground handling to the Lake Superior region. Our small, dedicated team takes pride in delivering an exceptional experience to every student, pilot, and customer who walks through our door.

POSITION SUMMARY

SFS is looking for a highly organized and personable Office Manager to be the operational backbone of our FBO and flight school. This role is the first point of contact for students, customers, and visitors, and is central to keeping the administrative, scheduling, and financial functions of the business running smoothly. The ideal candidate is detail-oriented, comfortable in a fast-moving environment, and genuinely enthusiastic about aviation — prior aviation experience is a plus but not required.

KEY RESPONSIBILITIES

Front Desk & Customer Relations

Serve as the primary point of contact for walk-in customers, students, and transient pilots — in person, by phone, and by email
Greet and assist customers with scheduling, inquiries, and general information about SFS services
Maintain a professional, welcoming front office environment at all times
Handle customer concerns and escalate to management as appropriate

Scheduling & Coordination

Manage the daily scheduling of flight instruction, aircraft rentals, and discovery flights using flight school management software
Coordinate instructor and aircraft availability; communicate schedule changes promptly to students and staff
Schedule and confirm appointments, ground school sessions, and checkride preparation flights
Track student training records, stage completions, and currency requirements

Administrative & Financial Operations

Process payments for flight training, fuel, rentals, and other services; maintain accurate billing records
Manage accounts receivable; follow up on outstanding balances and student account statements
Reconcile daily transactions and prepare deposits; coordinate with bookkeeper or accountant as needed
Maintain organized physical and digital filing systems for student records, maintenance logs, and business documents
Order and manage office and operational supplies inventory
Assist in preparing reports, correspondence, and operational documentation for management

Flight School Support

Assist with student enrollment, onboarding paperwork, and IACRA / FAA records coordination
Track student medical certificates, student pilot certificates, and logbook milestones for scheduling eligibility
Maintain and update the student roster and communicate training progress as directed by chief instructor
Support ground school logistics including room setup, materials preparation, and attendance tracking
Assist with social media updates, newsletter content, and community outreach materials as needed

Compliance & Recordkeeping

Maintain required FAA Part 141 or Part 61 records in accordance with regulatory requirements
Assist with preparation for FAA inspections and audits by keeping records current and organized
Ensure ITAR/EAR and TSA Alien Flight Student Program (AFSP) documentation is completed for applicable students

QUALIFICATIONS

Required

Minimum 2 years of office management, administrative, or customer service experience
Exceptional organizational skills with strong attention to detail
Excellent written and verbal communication skills; professional phone and email manner
Proficiency with Google workforce or equivalent tools
Experience handling billing Quickbooks, payments, and basic bookkeeping tasks
Ability to manage multiple priorities and work independently in a dynamic environment
Friendly, professional demeanor and genuine enjoyment of working with people

Preferred

Familiarity with FAA Part 61 or Part 141 flight school operations and recordkeeping
Background or interest in aviation; student pilot certificate or higher is a plus
Experience in a small business, FBO, or aviation services environment
QuickBooks or similar accounting software experience

WORK ENVIRONMENT

This is a primarily office-based position in a general aviation environment. The Office Manager works at the front desk and in the main office at SFS headquarters at Richard I. Bong Airport. The pace can be fast, particularly during peak training seasons, and the role requires comfort with frequent interruptions and shifting priorities. Occasional weekend or early morning coverage may be needed to support flight operations.

COMPENSATION & BENEFITS

Competitive salary commensurate with experience
Health insurance benefit allowance
Paid time off (PTO) and paid holidays
Flight training discounts and access to SFS aircraft
Professional development and training support
Supportive, team-oriented workplace in a unique aviation environment

Pay: $24.51 - $29.52 per hour

Benefits:

Flexible schedule
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office managers jobs in duluth, mn

Office Manager

Medical Office Manager

Dental Office Manager

Assistant Front Office Manager

Director of Operations, Men’s Ice Hockey

Office Admin Service Supervisor- Department of Psychology

Construction Operations & Administrative Coordinator

Office Manager

Office Coordinator

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