Top 27 Time budget and finance assistant Jobs in Dumfries, Va

Administrative Assistant to Dean of Dual Enrollment and Early College
Germanna Community College —Stafford, VA
- $56,230 - $62,478 a year
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
Assistant Project Manager Transportation
Stafford County, VA —Stafford County, VA
- $32.50 - $56.88 an hour
- Full-time
- Construction site
- Writing skills
- Research
Project Management, Department of Accounting and Finance - Adjunct Faculty
University of Maryland Global Campus —Quantico, VA
- $806 - $1,645 an hour
- Part-time
- Classroom
- Doctoral degree
- University
- AD&D insurance
- Health insurance
Assistant Property Manager/Leasing Assistant
Simpson Properties Ltd —Alexandria, VA
- $65,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Worldwide Assurance for Employees of Public Agencies —Falls Church, VA
- $67,386 - $125,145 a year
- Microsoft Outlook
- 5 years
- Mid-level
Quick Apply
Assistant Director, Parking & Transportation
Administration & Operations —Fairfax, VA
- $95,000 - $105,000 a year
- Online Application
- 5 years
- Research
- Mid-level
Office Manager (Part-Time)
Woodbridge Nazarene —Woodbridge, VA
- $20 - $22 an hour
- Part-time
- Background check
- Spanish
- Microsoft Excel
Quick Apply
5d
Senior Accountant
U.S Comm for Refuge —Arlington, VA
- $80,000 - $85,000 a year
- Online Application
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Senior Financial Analyst, Remote
Aledade PBC —Arlington, VA
- Full-time
- Remote
- CPA
- 5 years
- Finance
- Paid parental leave
- Paid holidays
Quick Apply
13d
PM and Technical Advisor
Systems Planning and Analysis —Chantilly, VA
- $180,000 - $205,000 a year
- Urgently hiring
- Office
- 3 years
- Finance
- Health savings account
- Disability insurance
Assistant Division Director of Environmental Health
Fairfax County Government —Fairfax, VA
- $107,861.52 - $204,936.99 a year
- Weekends as needed
- Ability to walk for extended periods
- Writing skills
- Office
9d
Business Analyst
George Mason University —Fairfax, VA
- $60,000 a year
- Online Application
- Microsoft Excel
- Mid-level
- Residential
11h
Assistant Director of Finance - DoubleTree by Hilton Crystal City
Hilton —Arlington, VA
- $90,000 - $100,000 a year
- Full-time
- Hospitality
- Hotel
- Mentoring
- Paid parental leave
- Employee stock purchase plan
10d
Kennedy Shelter - Outreach Case Manager, PT
Shelter House —Fort Belvoir, VA
- $27 a year
- Part-time
- Current TB test
- Mid-level
- Driver's License
- 401(k) 4% Match
- 401(k) matching
Quick Apply
Juvenile Detention Center Administrator
Fairfax County Government —Fairfax, VA
- $99,534.03 - $174,184.61 a year
- Full-time
- Spanish
- Current TB test
- Driver's License
- Paid holidays
- Disability insurance
2d
Comptroller
Prince William County Government —Prince William County, VA
- $160,000 - $170,000 a year
- Full-time
- Oracle
- Management
- CPA
- Paid holidays
- Health insurance
3d
Assistant Property Manager
Residential one LLC / RES1 —Fredericksburg, VA
- $20 - $22 an hour
- Sales
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Business Development Manager, Higher Education Vertical Team
Amazon Web Services, Inc. —Arlington, VA
- $147,900 - $200,100 a year
- Full-time
- Oracle
- Customer service
- Salesforce
- AD&D insurance
- Health insurance
Fair Ridge - Case Manager
Shelter House —Fairfax, VA
- $52,000 - $56,000 a year
- Weekends as needed
- Hybrid work
- Current TB test
- Mid-level
- Driver's License
- Paid holidays
- Health insurance
Quick Apply
7d
Deputy Assistant Secretary for Native Amercan Programs
US Assistant Secretary for Public and Indian Housing —Alexandria, VA
- $151,661 - $228,000 a year
- Online Application
- Background check
- Pass drug screening
- Office
4d

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Administrative Assistant to Dean of Dual Enrollment and Early College

Germanna Community College -
Stafford, VA

Apply Now

Job Details

Full-time
$56,230 - $62,478 a year

Qualifications

Microsoft Excel
Customer relationship building
Microsoft Outlook
Faculty collaboration
Executive administrative support
Documentation tools
Special events experience
Managing projects
Technical Proficiency

Full Job Description

https://jobs.vccs.edu/postings/99402

Stafford, Virginia, United States

DUAL ENROLLMENT (Germanna)

Germanna Community College

Title: Administrative Assistant to Dean of Dual Enrollment and Early College

Agency: Germanna Community College

Location: Stafford - 179

FLSA: Nonexempt

Hiring Range: $56,230-$62,478 Annually, Plus Full State Benefits

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking and many other activities.

The Administrative Assistant to the Dean of Dual Enrollment and Early College serves as the principal administrative and operational support for the Dean and is responsible for coordinating the daily operations of the Office of Dual Enrollment and Early College. This position performs advanced administrative, operational, and project coordination duties requiring sound judgment, initiative, discretion, and a comprehensive understanding of college operations.

Working independently under the direction of the Dean, the Administrative Assistant coordinates activities that support Dual Enrollment and Early College programs; facilitates communication among college departments, K-12 school divisions, students, families, and community partners; manages senior-level administrative functions; and assists with planning, implementation, compliance, and reporting for departmental initiatives.

The Administrative Assistant also provides administrative coordination for the college's Carl D. Perkins Career and Technical Education Act (Perkins V) grant, supporting the Dean in the administration, documentation, reporting, and coordination of grant activities.

This position operates in a professional office environment and requires regular interaction with college leadership, faculty, staff, and K–12 partners virtually and in person. Occasional evening hours and travel to school divisions, meetings, events, or other Germanna campus locations will be required.

Essential Duties and Responsibilities

I. Executive and Administrative Support to the Dean (30%)

Provide comprehensive executive-level administrative support to the Dean of Dual Enrollment and Early College.

Responsibilities include:

Provide direct administrative support to the Dean, including calendar management, meeting coordination, agenda preparation, travel arrangements, and follow-up actions.
Coordinate meetings with internal and external stakeholders, including school division leaders, college administrators, faculty, and community partners.
Prepare agendas, meeting materials, minutes, briefing documents, reports, presentations, and official correspondence.
Coordinate special projects and initiatives on behalf of the Dean.
Monitor project timelines and follow up on assignments and action items.
Maintain confidential personnel, student, and operational records.
Coordinate purchasing, procurement, contracts, travel reimbursements, and departmental expenditures.
Assist with budget tracking and financial documentation.
Serve as the first point of contact for the Dean's Office, exercising professionalism, discretion, and excellent customer service.
Manage coordination with internal college offices (Enrollment Services, Academic Affairs, Institutional Research, Marketing, and Finance) to ensure smooth program operations.
Research, compile, and organize information to support decision-making, planning, and special initiatives.

II. Office Operations and Program Coordination (35%)

Coordinate the daily operational activities supporting Dual Enrollment and Early College Programs.

Responsibilities include:

Serve as a primary point of contact for the Office of Dual Enrollment and Early College, responding to inquiries and directing communication appropriately.
Coordinate administrative processes supporting Dual Enrollment and Early College initiatives.
Maintain operational calendars and timelines for annual program activities.
Coordinate student registration and program documentation for Early College.
Maintain departmental databases, tracking systems, and electronic and physical records.
Ensure proper records management and retention practices in accordance with college and state requirements.
Assist with course scheduling, faculty onboarding, and operational logistics.
Coordinate orientation sessions, information meetings, recognition events, and special programs.
Monitor departmental workflows and recommend process improvements to increase efficiency and service.
Support implementation of new initiatives, technologies, and operational improvements.
Draft, edit, and format correspondence, reports, presentations, and official communications.

III. Partnership Relations, Communications, and Marketing Support (20%)

Support communication and relationship-building efforts that strengthen partnerships and expand awareness of Dual Enrollment and Early College opportunities.

Responsibilities include:

Serve as an administrative liaison with K-12 school divisions, students, parents, faculty, staff, and community partners.
Coordinate communications with counselors, principals, division administrators, faculty, and college departments.
Draft, edit, and distribute newsletters, announcements, presentations, marketing materials, and other communications.
Assist with updates to departmental webpages and digital communication platforms.
Coordinate recruitment events, information sessions, advisory meetings, and community outreach activities.
Support development and distribution of promotional materials consistent with institutional branding standards.
Assist in maintaining positive relationships with external partners through timely communication and exceptional customer service.
Coordinate logistics for partnership meetings, advisory committees, and professional development events.

IV. Carl D. Perkins V Grant Administration Support (15%)

Provide administrative and operational support for activities related to the Carl D. Perkins Career and Technical Education Act (Perkins V) grant.

Responsibilities include:

Coordinate administrative activities supporting implementation of the Perkins V grant.
Maintain grant files, documentation, records, and supporting materials.
Assist with preparation, organization, and submission of required grant reports and supporting documentation.
Track grant timelines, deliverables, expenditures, and compliance requirements.
Coordinate meetings, communications, and documentation involving internal and external Perkins stakeholders.
Assist with procurement, purchasing, and budget reconciliation for grant-funded activities.
Support collection, organization, and maintenance of data used for grant evaluation and reporting.
Coordinate logistics for Perkins-funded professional development, meetings, and student activities.
Ensure documentation is maintained in accordance with federal, state, VCCS, and college requirements.

Minimum Qualifications:

Three or more years of progressively responsible administrative support experience, preferably in higher education, K–12 education, or a complex organizational environment.
Demonstrated ability to support senior-level administrators in a fast-paced environment with a high level of professionalism, customer service, confidentiality, and astute problem-solving skills.
Strong organizational, time management, and attention-to-detail skills.
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint), technological tools, database management, and the ability to learn institutional systems quickly.
Excellent written and verbal communication skills.
Experience coordinating multiple complex priorities simultaneously with minimal supervision.
Experience with event coordination.
Demonstrated ability to establish productive working relationships with college leadership, staff, faculty, and community partners.
Experience with grant management or financial tracking.

Additional Considerations:

Experience supporting academic programs, student services, or dual enrollment/early college initiatives.
Familiarity with higher education administrative processes and compliance documentation.
Experience in a Dual Enrollment or Early College environment.
Experience with Virginia’s eVA purchasing system.

Apply Now

Refine Your Search

time budget and finance assistant jobs in dumfries, va

Administrative Assistant to Dean of Dual Enrollment and Early College

Assistant Project Manager Transportation

Project Management, Department of Accounting and Finance - Adjunct Faculty

Assistant Property Manager/Leasing Assistant

Executive Assistant

Assistant Director, Parking & Transportation

Office Manager (Part-Time)

Senior Accountant

Senior Financial Analyst, Remote

PM and Technical Advisor

Assistant Division Director of Environmental Health

Business Analyst

Assistant Director of Finance - DoubleTree by Hilton Crystal City

Kennedy Shelter - Outreach Case Manager, PT

Juvenile Detention Center Administrator

Comptroller

Assistant Property Manager

Business Development Manager, Higher Education Vertical Team

Fair Ridge - Case Manager

Deputy Assistant Secretary for Native Amercan Programs

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