Top 105 Front desk coordinator Jobs in East Bay Ca

Workplace Experience Coordinator - Scheduling
Horizontal Talent —San Francisco, CA
- Google Workspace
- Mid-level
- Office
7d
SCHEDULING COORDINATOR
NORTH EAST MEDICAL SERVICES —Daly City, CA
- $42.79 - $48.75 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Office & Front Desk Coordinator
SPS North America —San Francisco, CA
- $35 - $38 an hour
- Ability to walk for extended periods
- Office
- High school diploma or GED
- Health savings account
- Disability insurance
7d
Front Desk & Administrative Coordinator
University of California San Francisco —San Francisco, CA
- Full-time
- Office
- Entry level
Front Desk Coordinator
IVX Health —Berkeley, CA
- $27.00 - $29.70 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Clinic
- Continuing education credits
- Health savings account
Quick Apply
6d
Guest Services Coordinator
JEWISH COMMUNITY CENTER OF THE EAST BAY —Oakland, CA
- $29 - $32 an hour
- Full-time
- Inventory management
- Adults
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Dental Front Desk Administrator
Mitchell Family Dentistry —Alameda, CA
- $25 - $28 an hour
- Full-time
- Google Workspace
- Dental office
- Administrative experience
- Paid training
- Health insurance
Quick Apply
Front Desk & Facilities Coordinator
Atomic Machines —Emeryville, CA
- $35 - $42 an hour
- Full-time
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Workplace Coordinator
Arxlight —Oakland, CA
- $60,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Front Desk Administrator (2026-2027)
Safe Passages —Oakland, CA
- $25 an hour
- Part-time
- School experience
- Criminal background check
- Communication skills
Quick Apply
12d
Front Office Coordinator
LIFELONG MEDICAL CARE —Oakland, CA
- $22 an hour
- Full-time
- Inventory management
- High school diploma or GED
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Surgery Scheduler/Front Desk
Webster Outpatient Surgery Center (11656) —San Ramon, CA
- $25.02 - $30.65 an hour
- Full-time
- Surgery
- Hospital
- Medical office experience
- Health insurance
- Dental insurance
Clinic Coordinator
LIFELONG MEDICAL CARE —San Leandro, CA
- $25.44 - $25.46 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
Quick Apply
Part-Time Front Desk & Wellness Coordinator
Vitality Sol —Oakland, CA
- $21 - $24 an hour
- Part-time
- Private practice
- Office
- Administrative experience
Quick Apply
1d
Practice Coordinator/Treatment Planning-Scheduling/Front Desk
University of California San Francisco —San Francisco, CA
- Microsoft Word
- Spanish
- Dental office
Medical Support Assistant
US Veterans Health Administration —San Francisco, CA
- $46,827 - $75,775 a year
- Online Application
- Hybrid work
- Background check
- High school
- Pass drug screening
- Paid parental leave
- Paid holidays
4d
Front Desk Coordinator
Marin City Health and Wellness Center —San Francisco, CA
- $25 - $28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Writing skills
- Employee discount
Quick Apply
Front Office & Eligibility Coordinator
LIFELONG MEDICAL CARE —Berkeley, CA
- $22 an hour
- Full-time
- Spanish
- English
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
5d
Client Service Coordinator
Forklifts Group West, Inc. —Oakland, CA
- $26.58 - $32.01 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Computer literacy
- 401(k)
- Flexible schedule
Quick Apply
14d
Practice Coordinator/Treatment Planning- Scheduling/Front desk
University of California San Francisco —San Francisco, CA
- Weekends as needed
- Microsoft Word
- Spanish
- Dental office

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Workplace Experience Coordinator - Scheduling

Horizontal Talent -
San Francisco, CA

Apply Now

Job Details

7 days ago

Qualifications

Event breakdown
Google Workspace
Google Sheets
Office activity coordination
Operations coordination
Slack
Process improvement
Executive administrative support
Mid-level
Online booking platforms
Task prioritization
Event cleanup
Front desk
Event setup
Productivity software
Escalation handling
2 years
Google Calendar
Communication skills
Event on-site coordination
Office record organization

Full Job Description

Join a fast-paced workplace experience team as a Workplace Experience Coordinator focused on scheduling and space coordination for internal meetings, events, and shared amenity areas. In this onsite role, you will keep calendars running smoothly, help resolve booking conflicts, support room readiness, and contribute to a welcoming, well-organized office environment.

Responsibilities

Manage the booking queue for internal meetings across executive briefing and amenity spaces
Review requests for timing, capacity, and room fit, then place and confirm reservations
Monitor calendars daily and ahead of time to identify overlaps, missing buffer time, and other scheduling issues
Partner with administrative teams and workplace leadership to adjust bookings, offer alternatives, and handle cancellations or recurring meetings
Prepare daily meeting schedules and coordinate setup, technology, and service needs with Facilities, AV/IT, and hospitality partners
Verify rooms are ready before meetings begin and respond quickly to same-day changes
Serve as the main contact for space availability, booking guidelines, and schedule updates
Support event setup and breakdown, including furniture, technology, and amenity placement
Conduct walk-throughs of meeting rooms and common areas, resetting spaces and replenishing supplies as needed
Assist with programming by scheduling classes and sessions and helping with setup and registration
Maintain booking records, room-use notes, and scheduling documentation
Provide backup front desk coverage during breaks, lunches, and time off as needed

Skills

2-3 years of experience in scheduling, administrative support, executive support, event coordination, or workplace operations
Strong hands-on experience with Google Calendar and Slack
Ability to manage shared calendars, room bookings, and frequent changes with accuracy
Excellent organization and attention to detail
Clear, professional, and diplomatic communication skills
Ability to anticipate issues, prioritize effectively, and stay calm in a busy environment
Comfort working with executive assistants, administrative teams, Facilities, AV/IT, and Security
Proficiency with Google Workspace or Microsoft Office
Ability to learn room booking and visitor management tools quickly
Capability to work independently and escalate issues appropriately when needed
Willingness to provide warm, professional service in a workplace hospitality setting
Ability to meet the physical demands of an onsite role, including standing, moving throughout the building, and lifting up to 25 pounds as needed

Preferred Skills

Experience scheduling meeting or event spaces in a corporate office, executive briefing center, hotel, or conference center
Background supporting executives or partnering closely with executive assistants
Experience using room booking or visitor management systems
Comfort building simple trackers in Sheets or Excel
Experience documenting or improving scheduling processes
Previous work in a technology company or fast-paced environment
Front desk, reception, hospitality, or guest services experience
Interest in workplace experience, service excellence, and continuous improvement

Horizontal is committed to fostering an inclusive workplace where different perspectives, backgrounds, and experiences are valued. We encourage candidates who are excited about creating a respectful, equitable, and welcoming environment to apply.

By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.

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Refine Your Search

front desk coordinator jobs in east bay ca

Workplace Experience Coordinator - Scheduling

SCHEDULING COORDINATOR

Office & Front Desk Coordinator

Front Desk & Administrative Coordinator

Front Desk Coordinator

Guest Services Coordinator

Dental Front Desk Administrator

Front Desk & Facilities Coordinator

Workplace Coordinator

Front Desk Administrator (2026-2027)

Front Office Coordinator

Surgery Scheduler/Front Desk

Clinic Coordinator

Part-Time Front Desk & Wellness Coordinator

Practice Coordinator/Treatment Planning-Scheduling/Front Desk

Medical Support Assistant

Front Desk Coordinator

Front Office & Eligibility Coordinator

Client Service Coordinator

Practice Coordinator/Treatment Planning- Scheduling/Front desk

I want to receive the latest job alert for front desk coordinator in east bay ca

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