Top 7 Executive assistant Jobs in East Syracuse, Ny

Executive Assistant
CENTRO, INC. —Syracuse, NY
- $57,013 - $63,725 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
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9d
Assistant to the Division Manager
CME Associates, Inc. —Syracuse, NY
- $25 - $32 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health savings account
- Paid holidays
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4d
Remote Virtual Executive Assistant
Zirtual —Syracuse, NY
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
Administrative Assistant I
Syracuse University —Syracuse, NY
- $20.91 - $22.12 an hour
- Online Application
- Mid-level
- Office
- University
EXECUTIVE SECRETARY - SPECIAL EDUCATION ELEMENTARY MAIN OFFICE
Tully Central School District —Tully, NY
- From $21.89 an hour
- Full-time
- Office
- In-person
- Elementary school
- Health savings account
- Health insurance
Quick Apply
6d

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executive assistant jobs near east syracuse, ny

Executive Assistant

CENTRO, INC.
Syracuse, NY

Quick Apply

Job Details

Full-time
$57,013 - $63,725 a year
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Organizing community events
Catering experience
Executive administrative support
English
Fax machines
Typing
Grammar Experience
File organization
Office record organization

Full Job Description

DEPARTMENT: Administration, Central New York Regional Transportation Authority

SALARY RANGE: Grade 5: $57,013 to $63,725

Note: Starting salary is determined by evaluation of experience and qualifications for the position and will be set at some point between the minimum and maximum of the pay scale.

JOB SUMMARY: This position is responsible for providing administrative and secretarial support to the Chief Executive Officer, members of the executive staff, and the Board of Directors. Position is non-exempt.

MAJOR DUTIES:

1. Preparation for board meetings:

a. On a monthly basis, collect from various executive and senior staff members, all materials and documents to be sent to board members one week prior to board meeting. Adherence to this rigid schedule is critical.

b. Send required documents to MIS to post on the Centro website prior to public meetings.

c. Assigns motion and resolution numbers.

d. Coordinates set-up of meeting room and refreshments/catering arrangements.

2. Board meeting day:

a. Attendance at board meetings is important component of position.

b. Prepares and disseminates meeting agendas and related documents and assembles and distributes additional hand-outs as needed.

c. Responsible for clean-up of meeting room.

3. Post board meeting:

a. Writes board meeting minutes and distributes to executive staff for finalization.

b. Maintains minute books and electronic records.

c. Writes minutes to Centro website for public review.

4. Ensure that meeting minutes, notes, and board activities are consistent and compliant with company requirements, federal requirements, and Authority Budget Office requirements.

5. Maintain Board Member inventory, committee assignment rosters, and monitor the activities of the members in this regard.

6. Develop and maintain a detailed listing of Company contacts and external relationships along with a strong understanding of their relevance to Centro Business functions.

7. Schedules meetings, prepares mailings, and makes travel and conference arrangements for the Authority staff and board members; distributes appropriate reports, forms, and prepares related expense reports and tax-exempt certificates. Reviews charges made to authority for travel reservations.

8. Types, edits, and disseminates, confidential documents, board packets, correspondence, memoranda, agendas, minutes, presiding officer notes, forms, reports, and speeches for executive management and board members.

9. Sorts, reviews, and distributes mail for CEO and board members.

10. Responds to and/or directs requests to appropriate personnel via telephone, e-mail, or facsimile.

11. Prepares and sends notifications of upcoming meetings to board members, appropriate staff, media representatives, and other interested parties.

12. Maintains correspondence files.

13. Maintains board members' files.

14. Provides administrative/clerical support to executive staff as directed, included ordering office supplies.

15. Reconciles transactions on the Centro CEO and Executive Assistant-issued credit card.

16. Coordinates authority participation in community and/or charity events.

17. Coordinates corporate receptions and events as directed.

14. Serves on various committees as assigned.

15. Performs other related duties as assigned.

16. Prepare the annual Report to the Legislature on Subsidiaries

KNOWLEDGE REQUIRED BY THE POSITION:

Education: Associates degree preferred or equivalent combination of education and experience.

1. Skill in dealing with the public.

2. Skill in oral and written communication along with knowledge of English grammar, and spelling.

3. Strong knowledge of Microsoft Office Suite including proficiency in Word, Excel, and Outlook.

4. Knowledge of authority policies and procedures.

5. Knowledge of contemporary office procedures and correspondence styles.

6. Knowledge of authority operations and functions.

7. Skill in organizing and maintaining accessible files.

8. Skill in prioritizing and organizing work and maintaining confidential records and information.

9. Skill in operating a personal computer, calculator, facsimile machine, typewriter, and other office machinery.

Applications and In-House Transfer Requests must be submitted to Danielle Raineri or go onto our website at www.centro.org and apply! All qualified applicants are encouraged to apply. CNYTRA reserves the right to select a candidate from within or outside the Company.

CNYRTA is an equal opportunity employer and drug free workplace.

Pay: $57,013.00 - $63,725.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance

Experience:

Administrative: 2 years (Required)
Organizing events: 1 year (Required)

Ability to Commute:

Syracuse, NY 13202 (Required)

Work Location: In person

Quick Apply

Refine Your Search

executive assistant jobs in east syracuse, ny

Executive Assistant

Assistant to the Division Manager

Remote Virtual Executive Assistant

Administrative Assistant I

EXECUTIVE SECRETARY - SPECIAL EDUCATION ELEMENTARY MAIN OFFICE

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