Top 99 administrator Jobs in el paso tx

Administrative/Accounting Assistant -- Temporary Part to Full Time
Alpha Southwest, Inc. —El Paso, TX
- From $15 an hour
- Temporary
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Administrative Assistant - Tier 2
DMG —El Paso, TX
- Full-time
- Background check
- Spanish
- Clean driving record
- Health insurance
- Paid time off
Quick Apply
Administrative Associate
Wiwynn Technology Corporation —Socorro, TX
- From $55,800 a year
- Full-time
- Background check
- Classroom
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Executive Assistant
Wiwynn Technology Corporation —El Paso, TX
- From $71,300 a year
- Full-time
- Background check
- Up to 50% travel
- Research
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant and Data Analyst
Rio Valley Biofuels —El Paso, TX
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Quick Apply
ADMINISTRATIVE ASSISTANT / ASSOCIATE FINAICIAL REPRESENTATIVE
Northwestern Mutual —El Paso, TX
- From $50,000 a year
- Full-time
- Spanish
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Receptionist
Wiwynn Technology Corporation —Socorro, TX
- $21 an hour
- Full-time
- Background check
- Classroom
- Spanish
- Health savings account
- Health insurance
Quick Apply
Executive Administrative Assistant
GECU —El Paso, TX
- $68,578 - $102,856 a year
- Rotating shift
- 5 years
- Word processing
- Research
Fitness Test Administrator (PRN)
Concentric Methods —El Paso, TX
- $36.51 an hour
- PRN
- CPR Certification
- High school diploma or GED
- US work authorization
- 401(k) matching
Administrative Assistant
HealthCare Facilities Development Corp —El Paso, TX
- $24 - $26 an hour
- Full-time
- Background check
- Microsoft Outlook
- 5 years
- Health savings account
- Disability insurance
Quick Apply
11d
Comptroller - Admin Assistant III El Paso Audit Office
COMPTROLLER OF PUBLIC ACCOUNTS —El Paso, TX
- $3,750 - $4,000 a month
- Full-time
- Inventory management
- Word processing
- Mid-level
- On-the-job training
- Flexible schedule
8d
Supervisory Administrative Assistant
Texas Western Federal Public Defender —El Paso, TX
- $74,678 - $138,370 a year
- Microsoft Excel
- Inventory management
- 8 years
- Health insurance
- Life insurance
9d
SUPERVISORY ADMINISTRATIVE ASSISTANT
Federal Public Defender, Western District of Texas —El Paso, TX
- $74,678 - $138,370 a year
- Full-time
- Microsoft Excel
- Inventory management
- Office
- Health insurance
- Life insurance
Quick Apply
8d
Administrative Assistant
Elliott Electric Supply —El Paso, TX
- Full-time
- Writing skills
- Office
- High school diploma or GED
Administrative Assistant
Mr. Rooter —El Paso, TX
- $13 - $18 an hour
- Call employer
- Basic math
- Office
- Administrative experience
Quick Apply
Executive Administrative Assistant
GECU Federal Credit Union —El Paso, TX
- Rotating shift
- Hospitality
- 5 years
- Word processing
Administrative Manager
ITS: International Transportation Services —El Paso, TX
- From $50,000 a year
- Full-time
- Office
- Mentoring
- Recruiting
Quick Apply
Administrative Office Assistant (Continuing Education, Business & Tech Educ., & Personal Enrichment)
El Paso Community College —El Paso, TX
- $10.25 an hour
- Part-time
- Research
- Office
- University
Administrative Support - Customer Service
MFT-CKF INC —El Paso, TX
- $55,000 - $65,000 a year
- Full-time
- Spanish
- English
- Mid-level
Quick Apply
7d
Program Assistant - Continuing Education- Health (Part time)
El Paso Community College —El Paso, TX
- $11.78 an hour
- Part-time
- Computer literacy
- Mid-level
- Administrative experience

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Administrative/Accounting Assistant -- Temporary Part to Full Time

Alpha Southwest, Inc. -
El Paso, TX

Quick Apply

Job Details

Temporary
From $15 an hour
4 days ago

Qualifications

Confidential information handling
Microsoft Office
Payroll data entry
Invoice data entry
General ledger data entry
Bank reconciliation data entry

Full Job Description

About Us

Alpha Southwest has been doing business since 1964 and has grown into the largest deep-set turbine water well contractor in our region. Our services include a pump/well division, electrical division and an electric motor repair division allowing us to provide comprehensive services to our customers. We have offices in AlbuquerqueAlpha also maintains additional operations in El Paso, TX.

Position Summary

We are seeking a highly organized and detail-oriented Temporary Administrative Assistant to support our Accounting Department and overall office operations in our El Paso, TX location. This position plays a critical role in ensuring the efficient day-to-day functioning of the office by providing administrative, accounting, project, and employee support. The ideal candidate is proactive, dependable, and capable of managing multiple priorities in a fast-paced environment.

Position Details:

Filling in for an existing employee who will be on leave.
Job will start July 6th, 2026 through at least April 17, 2027, with the potential for full-time permanent employment (and benefits) sometime between January - April.
Work days are Mondays through Fridays.
Work hours will vary. 20 hours per week during training from July through mid October; 40 hours per week from mid October through April
This temporary position does not include benefits.
Occasional overtime may be required; overtime pay will apply.

Key Responsibilities

Office Administration & Organization

Answer and direct incoming phone calls, take messages, and assist callers as needed.
Maintain office supply inventory and coordinate ordering of necessary materials.
Ensure office equipment is operational and coordinate repairs or maintenance when required.
Organize and maintain both physical and electronic filing systems.
Process incoming and outgoing mail.
Assist with data entry and tracking of job opportunities, quotes, and customer information within Epicor.

Documentation & Administrative Support

Distribute checks to the appropriate personnel for deposits.
Process renewals and enter required information into accounting systems.
Review vendor statements and request missing invoices as needed.
Maintain and monitor business licenses, registrations, certifications, and insurance records.
Complete and distribute W-9 forms, resale certificates, tax exemption documents, and related paperwork.
Generate vehicle permits when required.
Assist with monthly customer billing, invoice filing, and payment documentation.

Customer & Vendor Support

Complete credit applications for new customers and vendors.
Verify customer references and banking information.
Respond to document requests and provide administrative support to customers and vendors.

Job & Project Administration

Set up new projects within company systems and create job documentation.
Maintain project folders, job lists, and tracking systems.
Collect required customer documents, including W-9s and tax exemption certificates.
Prepare contract documentation and supporting compliance information for management review.
Close completed projects and maintain accurate project records.

Employee Administration

Prepare onboarding paperwork for new hires, including employment forms and benefit information.
Maintain employee records, contact information, hire dates, and related documentation.

Accounts Payable & Vendor Invoice Processing

Review, verify, and process vendor invoices and purchase order documentation.
Route invoices for approval and enter approved invoices into accounting software.
Scan and upload supporting documentation into company systems.
Maintain invoice files and payment records.
Prepare payment batches based on invoice due dates.
Process and track company credit card receipts and expenses.

Payroll & Compliance

Maintain OSHA 300 logs and related safety documentation.
Prepare and submit certified payroll reports as required by project specifications.

Reporting & Financial Support

Update monthly backlog and project reporting information.
Review fuel card and credit card statements and track missing receipts.
Process credit card payments.
Monitor Accounts Payable and Accounts Receivable aging reports.
Assist with collections by ensuring customers receive statements and payment reminders.
Provide weekly payment status updates to management.

Insurance & Asset Management

Request certificates of insurance, including auto, general liability, and workers' compensation coverage.
Maintain vehicle records, including registrations, mileage tracking, asset inventories, and renewal schedules.

Qualifications

Required Skills & Experience

3 + years of previous administrative and accounting support experience preferred.
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Ability to manage multiple tasks and meet deadlines.
High attention to detail and accuracy.
Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
Experience with accounting, ERP, or project management software preferred (Epicor Kinetic, GP, BusyBusy, or similar systems).
Ability to maintain confidentiality and handle sensitive information professionally.
Must be available to start on July 6, 2026.
Must pass pre-employment screenings which include a criminal background check, motor vehicle report, and drug-test.
Ability to work with the varied hours between part and full time as described in the Position Details section above.

If you are an organized professional who enjoys supporting multiple departments and contributing to a team-oriented environment, we encourage you to apply.

Pay: From $15.00 per hour

Application Question(s):

What is your desired hourly pay?

Experience:

office administrative: 3 years (Preferred)
accounting/bookkeeping: 3 years (Preferred)

Ability to Commute:

El Paso, TX 79934 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in el paso tx

Administrative/Accounting Assistant -- Temporary Part to Full Time

Administrative Assistant - Tier 2

Administrative Associate

Executive Assistant

Executive Assistant and Data Analyst

ADMINISTRATIVE ASSISTANT / ASSOCIATE FINAICIAL REPRESENTATIVE

Administrative Receptionist

Executive Administrative Assistant

Fitness Test Administrator (PRN)

Administrative Assistant

Comptroller - Admin Assistant III El Paso Audit Office

Supervisory Administrative Assistant

SUPERVISORY ADMINISTRATIVE ASSISTANT

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

Administrative Manager

Administrative Office Assistant (Continuing Education, Business & Tech Educ., & Personal Enrichment)

Administrative Support - Customer Service

Program Assistant - Continuing Education- Health (Part time)

I want to receive the latest job alert for administrator in el paso tx

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