Top 75 Executive administrative assistant Jobs in Elgin, Tx

Executive Administrative Assistant - Finance
City of Bastrop, TX —Bastrop, TX
- $23.28 - $27.67 an hour
- Full-time
- Clean driving record
- Writing skills
- Mid-level
- Health savings account
- Paid holidays
Administrative Assistant
YETI —Austin, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
4d
Executive Assistant / Business Operations Coordinator
Vironix AI —Austin, TX
- $80,000 - $120,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Health insurance
Quick Apply
11d
Executive Assistant to CEO
Nickel Hayden —Austin, TX
- $75,000 - $105,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Relocation assistance
- Health insurance
Quick Apply
6d
Executive Assistant
Doodle Labs —Austin, TX
- $80,000 - $100,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Commuter assistance
- Paid holidays
Quick Apply
Executive Administrative Assistant
COUSINS EMPLOYEES LLC —Austin, TX
- Full-time
- Inventory management
- Writing skills
- English
Quick Apply
Job Posting Title Senior Administrative Program Coordinator, Undergraduate Education, Moody College of Communication
University of Texas at Austin —Austin, TX
- From $55,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- Customer service
- Mid-level
- Retirement plan
15h
Executive Assistant
McKinsey & Company —Austin, TX
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Executive Assistant - Chief Campus Operations Officer (Immediate Opening)
IDEA Public Schools —Austin, TX
- $58,400 - $67,200 a year
- Urgently hiring
- Remote
- Microsoft Excel
- 5 years
- Computer literacy
- Disability insurance
- Health insurance
18h
Administrative Assistant - Regional President
Frost Bank —Austin, TX
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Disability insurance
Executive Assistant - Division Coordinator
Central Health —Austin, TX
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- Word processing
- Computer literacy
Executive Assistant, IDEAS, SMGS Ops
Amazon Web Services, Inc. —Austin, TX
- $74,200 - $129,800 a year
- Full-time
- 5 years
- Mid-level
- Office
- AD&D insurance
- Health insurance
Executive Administrative Assistant
Quest Software —Austin, TX
- Weekends as needed
- 5 years
- Writing skills
- Office
9d
Executive Assistant I - II
Texas Workforce Commission —Austin, TX
- $4,078 - $5,746 a month
- Online Application
- Writing skills
- Office
- High school diploma or GED
- Health insurance
- Retirement plan
Quick Apply
Administrative Assistant
Flex LTD —Austin, TX
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Disability insurance
- Health insurance
Remote Virtual Executive Assistant
Zirtual —Austin, TX
- $500 - $3,500 a year
- Email
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply
Executive Assistant/Office Manager
Prophet —Austin, TX
- $65,000 - $75,000 a year
- Microsoft Outlook
- Mid-level
- Office
Executive Assistant
Saronic Technologies —Austin, TX
- Full-time
- Microsoft Outlook
- Office
- Continuous improvement
- Paid parental leave
- Paid holidays
Quick Apply
Executive Assistant
University of Texas at Austin —Austin, TX
- From $60,000 a year
- Urgently hiring
- Microsoft Excel
- Research
- Mid-level
- Retirement plan
Administrative Assistant to the Head Start Director
Child, Inc. —Austin, TX
- $26.09 an hour
- Overtime
- Office
- High school diploma or GED
- 2 years
Quick Apply

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Executive Administrative Assistant - Finance

City of Bastrop, TX -
Bastrop, TX

Apply Now

Job Details

Full-time
$23.28 - $27.67 an hour

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
Dependent health insurance coverage
Life insurance
Retirement plan
Paid sick time

Qualifications

Vendor relationship building
Computer operation
Employee relationship building
High school diploma or GED
Driver's License
Office experience

Full Job Description

Are you a highly organized professional with strong financial and administrative skills who enjoys serving the public and making a meaningful impact in your community? The City is seeking a detail-oriented and customer-focused individual to join our Finance Team as the Executive Administrative Assistant.

Under the direction of the Finance Director and Assistant Finance Director, this position provides administrative, accounting, and customer service support essential to the department's daily operations. The successful candidate will perform a variety of financial and administrative duties requiring a high degree of accuracy, organization, professionalism, and confidentiality.

Responsibilities include assisting the public, processing financial transactions and vendor payments, maintaining records and departmental information, supporting agenda preparation, coordinating vendor and claims administration, reconciling financial data, and assisting with cemetery-related administrative functions as needed. This position plays a key role in ensuring the efficient operation of the Finance Department and the delivery of quality service to City staff, residents, and business partners.

The ideal candidate will possess strong organizational and communication skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced municipal environment.

Primary Essential Duties and Responsibilities:

Maintaining financial integrity of the City.
Serve as the primary customer service contact for the Finance Department by assisting residents, vendors, and City staff in person, by phone, and via email.
Provide administrative and financial support to the Finance Director and Assistant Finance Director, including scheduling, correspondence, meeting coordination, and special projects.
Maintain the integrity and accuracy of financial records through accounts payable processing, invoice verification, reconciliations, and data entry.
Administer City purchasing and vendor management processes, including vendor setup and maintenance, purchase order processing, and policy guidance to departments.
Manage departmental credit card reconciliations and expense documentation.
Assist with the preparation of City Council agenda memorandums and supporting documentation.
Process and distribute departmental mail, correspondence, and records.
Track and reconcile construction project expenditures and payment applications.
Coordinate property damage claims, maintain insurance records, and manage vehicle titles and registrations.
Respond to Public Information/Open Records Requests in accordance with applicable laws and timelines.
Assist with cemetery administrative operations, including customer service, records management, plot sales, permit issuance, and board meeting support as needed.
Maintain Finance Department content on the City website.
Assist with payroll and accounts payable functions through cross-training and backup support.
Compile and prepare financial and administrative information for external audits and other reporting requirements.
Participate in emergency management activities, training, and response efforts as assigned.
Deliver exceptional customer service while maintaining professionalism, accuracy, and confidentiality.
Perform other related duties as assigned.

Work Schedule:
This is an in-office position that generally works Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening, weekend, holiday, or after-hours work may be required for meetings, special events, emergency response, or operational needs. Regular and reliable attendance is essential.

Education, Training and Experience:

High school diploma or GED required.
Minimum of two (2) years of progressively responsible administrative and financial support experience, preferably including accounts payable, reconciliations, and records management; or
An equivalent combination of education, training, and work-related experience that demonstrates the knowledge, skills, and abilities necessary to perform the essential duties of the position with a high degree of independence may be considered.
Advanced office experience and computer skills are a must.

Licenses and Certificates:
Must have and maintain a valid Texas Driver License with an acceptable driving record throughout employment with the City.

Knowledge, Skills, and Abilities:

Knowledge of accounts and record maintenance, accounts payable, payroll processing, general ledger and financial recordkeeping principles and practices.
Knowledge of office administration practices and procedures including coordinating, planning, and scheduling.
Proficiency with Microsoft Office Suite applications, particularly Excel and Word.
Strong organizational, analytical, and problem-solving skills.
Ability to maintain accurate records and process financial information with a high degree of attention to detail.
Ability to communicate effectively, both verbally and in writing.
Ability to exercise sound judgment and maintain confidentiality.
Ability to establish and maintain positive working relationships with employees, vendors, elected officials, and the public.
Ability to provide compassionate and professional customer service, including interactions with cemetery customers and families.

Physical and Environmental Requirements:

Work is primarily performed in an office environment and involves extended periods of sitting, computer use, and data entry. The position may require occasional standing, walking, bending, lifting up to 20 pounds, driving, and limited outdoor work. Exposure to weather conditions, dust, pollen, and other environmental factors may occur during field visits or cemetery-related activities.

The City of Bastrop is an Equal Employment Opportunity Employer (EEO) and values diversity in its workforce. As an EEO employer, the City provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

**Employment is contingent on passing post-offer, pre-employment drug testing and criminal background investigation. **

In addition to a competitive salary, the City provides a generous Comprehensive Benefits package that includes a mandatory retirement plan through Texas Municipal Retirement System (TMRS) at a 7% employee deposit rate with a municipal matching ratio of 2:1 at retirement, a voluntary 457 plan, as well as comprehensive medical coverage, Health Savings Account (HSA), life insurance, paid vacation, paid sick leave and 13 paid holidays. The City pays 100% of employee medical and dental insurance and contributes 50% to dependent coverage.

Apply Now

Refine Your Search

executive administrative assistant jobs in elgin, tx

Executive Administrative Assistant - Finance

Administrative Assistant

Executive Assistant / Business Operations Coordinator

Executive Assistant to CEO

Executive Assistant

Executive Administrative Assistant

Job Posting Title Senior Administrative Program Coordinator, Undergraduate Education, Moody College of Communication

Executive Assistant

Executive Assistant - Chief Campus Operations Officer (Immediate Opening)

Administrative Assistant - Regional President

Executive Assistant - Division Coordinator

Executive Assistant, IDEAS, SMGS Ops

Executive Administrative Assistant

Executive Assistant I - II

Administrative Assistant

Remote Virtual Executive Assistant

Executive Assistant/Office Manager

Executive Assistant

Executive Assistant

Administrative Assistant to the Head Start Director

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