Top 142 Office administrator Jobs in Ellicott City, Md

Firm Administrator
Anderson, Coe & King, LLP —Baltimore, MD
- $85,000 - $100,000 a year
- Full-time
- 5 years
- Finance
- Bachelor's degree
- Health savings account
- Health insurance
Quick Apply
Branch/Office Administrator
Home Paramount Pest Control Company —Sykesville, MD
- $15 - $22 an hour
- Full-time
- Background check
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Home Care Scheduling and Office Coordinator
Interim Healthcare, GWA —Rockville, MD
- From $60,000 a year
- Overtime
- HIPAA
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
8d
Office Management Associate
Beacon Pointe Advisors LLC —Columbia, MD
- $60,000 - $80,000 a year
- Microsoft Excel
- Office
- Bachelor's degree
8d
Reception Supervisor - Amazon
Northwest Center —Columbia, MD
- $29.31 an hour
- 8 hour shift
- English
- Mid-level
- Office
- Free parking
- Wellness program
Branch Office Administrator
Edward Jones —Ellicott City, MD
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
8d
Skilled Trades Office Manager
Howard Community College —Columbia, MD
- $28.70 - $37.70 an hour
- Full-time
- Google Workspace
- OSHA
- Mid-level
- Dental insurance
- Tuition reimbursement
3h
Office Coordinator
Paramount —Baltimore, MD
- $65,000 - $72,000 a year
- Email
- Oracle
- Mid-level
- Office
- Health insurance
- Dental insurance
Group Administrative Assistant II/III
Johns Hopkins Applied Physics Laboratory (APL) —Laurel, MD
- $24.25 - $44.30 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Disability insurance
- Health insurance
1d
Administrative Specialist
University of Maryland, Baltimore —Baltimore, MD
- $69,500 - $82,000 a year
- Full-time
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
3d
Dental Front Office Administrator
Dental Care of Baltimore Owings Mills —Owings Mills, MD
- $20 - $28 an hour
- Full-time
- Dental office
- Inventory management
- Mid-level
- Free parking
- Health insurance
Quick Apply
Business Office Manager
Autumn Lake Healthcare at Catonsville —Catonsville, MD
- $23 an hour
- Full-time
- Mid-level
- Referral program
Quick Apply
Front Office Administrator
Abundant Grace Healthcare Inc —Randallstown, MD
- $18 - $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Flexible schedule
Quick Apply
Office Administrator, Travel and Expense
Danfoss —Baltimore, MD
- $55,000 - $70,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Travel reimbursement
2d
Operations Coordinator
Guidehouse Digital, LLC —Baltimore, MD
- $74,000 - $124,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Commuter assistance
- Health savings account
3d
Executive Administrator
XPERTECHS —Columbia, MD
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Assistant to the CEO & Office Manager
Brightview Senior Living, LLC —Baltimore, MD
- $90,000 - $120,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- English
- Health insurance
- Dental insurance
Operations Coordinator - NIH (Short-Term)
Global Solutions Network Inc —Bethesda, MD
- $41.00 - $43.50 an hour
- Temporary
- Research
- Mid-level
- Bachelor's degree
- Travel reimbursement
- Profit sharing
Quick Apply
Office Manager - Halethorpe, MD
NATIONS ROOF LLC —Halethorpe, MD
- $70,000 - $90,000 a year
- Full-time
- Research
- Mid-level
- Office
- Paid holidays
- Dental insurance
Quick Apply
3d
Manager, Dean's Office
University of Maryland —College Park, MD
- $86,507 - $103,808 a year
- Full-time
- Background check
- Google Workspace
- Office

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Firm Administrator

Anderson, Coe & King, LLP
Baltimore, MD

Quick Apply

Job Details

Full-time
$85,000 - $100,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Professional development assistance

Qualifications

Accounts receivable management
Bachelor's degree
Overseeing payroll
Business Administration
Business
Accounting

Full Job Description

Position Overview

Anderson, Coe & King, LLP is seeking a Firm Administrator to oversee the financial, administrative, and operational functions of our small law firm.

While this role includes responsibility for human resources, technology, facilities, and general administration, the primary focus is financial management and ensuring the firm’s continued financial health, profitability, and operational efficiency. The ideal candidate will possess strong accounting and financial management experience comparable to that of a Controller.

Responsibilities

Financial Management & Accounting (Primary Responsibility)

Oversee all accounting and financial operations of the firm, including accounts payable, accounts receivable, billing, collections, trust accounting, and cash management.
Reconcile bank accounts and monitor cash flow, banking relationships, and financial performance.
Prepare and analyze monthly, quarterly, and annual financial reports.
Manage financial reconciliations, journal entries, write-offs, and general ledger activity.
Review and approve vendor invoices, ACH transactions, banks transfers, and firm expenditures.
Monitor aged WIP and receivables, including following up on outstanding balances.
Develop and implement financial controls, procedures, and reporting systems.
Manage matter opening and closing procedures, including conflict checks.
Coordinate with external accounting advisors as needed.

Payroll, Benefits & Retirement Administration

Manage payroll processing and payroll compliance.
Administer employee benefits programs and annual open enrollment.
Oversee the firm’s 401(k) retirement plan and related compliance activities.
Coordinate with benefit providers, brokers, accountants, and financial advisors.

Human Resources

Manage recruitment, onboarding, and employee offboarding processes.
Coordinate employee training and professional development.
Administer policies, performance evaluations, and employee relations matters.
Ensure compliance with employment laws and workplace regulations.

Operations & Facilities

Manage day-to-day business operations of the firm.
Develop and improve operational workflows and administrative processes.
Oversee vendor relationships, contracts, insurance programs, and office services.
Manage office facilities, maintenance, equipment, and building relationships.
Oversee records management and document retention policies.

Technology Management

Manage relationships with technology vendors and managed service providers.
Oversee website maintenance and hosting.
Support software implementations/upgrades, cybersecurity initiatives, and training.

Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field required.
5+ years’ experience with accounts receivable, accounts payable, payroll, cash management, billing, trust accounting and financial reporting, preferably in a law firm or professional services environment.
Knowledge of payroll, benefits, and human resources practices preferred.
Ability to manage multiple business functions and priorities simultaneously.
Exceptional organizational, analytical, and problem-solving skills.
Ability to handle confidential financial and personnel information with discretion.
Strong leadership and communication skills.
Working knowledge of Microsoft Office, NetDocuments and TABS3 (or comparable programs).

Compensation & Benefits

Salary Range: $85,000 - $100,000, commensurate with experience and qualifications.
Eligibility for an annual performance-based bonus.
Benefits package, including medical, dental, and vision insurance.
401(k) retirement plan.
Professional development and continuing education opportunities.
Congenial atmosphere.

Pay: $85,000.00 - $100,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Paid time off
Professional development assistance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in ellicott city, md

Firm Administrator

Branch/Office Administrator

Home Care Scheduling and Office Coordinator

Office Management Associate

Reception Supervisor - Amazon

Branch Office Administrator

Skilled Trades Office Manager

Office Coordinator

Group Administrative Assistant II/III

Administrative Specialist

Dental Front Office Administrator

Business Office Manager

Front Office Administrator

Office Administrator, Travel and Expense

Operations Coordinator

Executive Administrator

Executive Assistant to the CEO & Office Manager

Operations Coordinator - NIH (Short-Term)

Office Manager - Halethorpe, MD

Manager, Dean's Office

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