Top 40 Administrative assistant Jobs in Elma Wa

Executive Assistant
Grays Harbor County —Montesano, WA
- $55,944 - $67,068 a year
- 8 hour shift
- Clean driving record
- Word processing
- English
- Paid holidays
- Health insurance
4d
Office Assistant
Arc Electric LLP —Aberdeen, WA
- From $22 an hour
- Full-time
- CRM software
- Google Workspace
- Research
- Health insurance
- Dental insurance
Quick Apply
Administrative Support - Elma #364
Les Schwab Tire Centers —Elma, WA
- $16.50 - $26.45 an hour
- Full-time
- Driver's License
- Entry level
- Disability insurance
- Health insurance
Quick Apply
19h
Administrative Assistant - Front Office
RehabVisions —Aberdeen, WA
- $17.50 - $21.00 an hour
- Full-time
- Entry level
- Continuing education credits
- AD&D insurance
Quick Apply
11d
Administrative Assistant
Weyerhaeuser —Olympia, WA
- $24.10 - $36.11 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Paid holidays
6d
ADMINISTRATIVE ASSISTANT 5
State of Washington Dept. of Commerce —Olympia, WA
- $61,332 - $82,440 a year
- 8 hour shift
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Paid training
- Wellness program
13d
Administrative Assistant 5
Washington State Liquor And Cannabis Board —Olympia, WA
- $61,332 - $82,440 a year
- Online Application
- Hybrid work
- Background check
- Computer literacy
- Research
- Travel reimbursement
- Free parking
7d
Administrative Assistant 5
State of Washington Liquor and Cannabis Board —Olympia, WA
- $61,332 - $82,440 a year
- Online Application
- Hybrid work
- Background check
- Computer literacy
- Research
- Travel reimbursement
- Free parking
7d
Customer Service Administrative Support
PSW —Olympia, WA
- $20.00 - $27.50 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- HIPAA
- Health savings account
- Disability insurance
Quick Apply
Administrative Assistant 3
State of Washington State Investment Board —Olympia, WA
- $48,048 - $64,512 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Wellness program
11d
Administrative Project Coordinator
Great Northwest Federal Credit Union —Aberdeen, WA
- $23.00 - $31.75 an hour
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
7d
Office Assistant 3 (Non-Perm)
State of Washington Office of the Insurance Commissioner —Tumwater, WA
- $3,485 - $4,633 a month
- Email
- Background check
- Master of Social Work
- Microsoft Outlook
- Free parking
- Paid training
4d
Administrative Assistant
SustainableHR —Aberdeen, WA
- $18 - $21 an hour
- Full-time
- Hospital
- HIPAA
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
5d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Washington State
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Information and Referral Specialist-Mason County
Community Action Council of Lewis, Mason, and Thurston Counties —Shelton, WA
- $25.22 - $28.53 an hour
- Full-time
- Microsoft Excel
- Writing skills
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
1d
Executive Support Specialist
State of Washington Office of the State Treasurer —Olympia, WA
- $80,000 - $99,800 a year
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Wellness program
4d
Assistant Office Professional
Olympia School District —Olympia, WA
- $27.56 - $33.89 an hour
- Part-time
- English
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
22h
Administrative Assistant 3 - Professional Certification
State of Washington Office of Superintendent of Public Instruction —Olympia, WA
- $48,048 - $64,512 a year
- Multiple hires
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
- Travel reimbursement
- Paid training
5d
Automotive Receptionist
Toyota of Olympia —Tumwater, WA
- $18 - $20 an hour
- Full-time
- Dealership
- Administrative experience
- Computer skills
- Paid holidays
- Health insurance
Quick Apply
Receptionist | Hourly - Olympia Kia Subaru
OLYMPIA KIA & SUBARU —Olympia, WA
- $18 an hour
- Full-time
- 18 years or older
- Clean driving record
- Dealership
- Disability insurance
- Health insurance
Quick Apply
7d

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Executive Assistant

Grays Harbor County -
Montesano, WA

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Job Details

Full-time
$55,944 - $67,068 a year
4 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Flexible spending account
Dependent health insurance coverage
Employee assistance program
Vision insurance
Bereavement leave
Life insurance
Retirement plan

Qualifications

Meeting minutes
Computer operation
Office activity coordination
Database systems
Word processing
Spreadsheets
Copy machines
Meeting transcription
Executive administrative support
High school diploma or GED
Driver's License
Documentation tools
Telephone systems
Productivity software
Court hearing scheduling

Full Job Description

Summary

**Applications will be reviewed as received and this position is open until filled**

PRIMARY FUNCTION AND PURPOSE:
This position serves as confidential assistant to the County Commissioners and the Clerk of the Board and assists and substitutes for the Clerk of the Board of County Commissioners as necessary. This position is directly employed by and serves at the will and discretion of the Board of County Commissioners.

ACCOUNTABILITY AND SUPERVISION:
The Clerk of the Board for the Board of Commissioners provides direct supervision, job assignment and guidance for this position.

Essential Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This classification has the following duties and responsibilities:

Assists the Clerk of the Board and Deputy Clerk of the Board of County Commissioners with all office functions. Serves as Deputy Clerk of the Board during the absence of the Clerk of the Board or Deputy for all functions and support of the Board of Commissioners, Boundary Review Board, Board of Equalization and other Boards or Commissions as assigned.
Performs clerical and office assistant duties including preparing forms and correspondence, screening correspondence and making copies, formulates memos, letters and types confidential business correspondence.
Performs record management and archiving for the department. Sorts, files, and tabulates various documents and records; prepares new files or categories within established filing systems; enters and retrieves data using electronic files; removes and logs materials.

The following duties may be assigned and/or overlap with duties of other classifications:

Greets public in person and over the telephone. Provides information, assistance and referral for the public.
Reviews and verifies clerical work for accuracy, timeliness, proper documentation, completeness, neatness and conformance to county policies and procedures.
Operates standard office equipment including various hardware and software, scanners, copy machines, telephone systems, audio/visual recording equipment, etc.
Processes complex, important documents where considerable knowledge is required to assure completeness, accuracy and fulfillment of requirements.
May be assigned to attend meetings and take minutes of proceedings. Ensures proper posting, indexing and filing of approved minutes, legal notices and associated documents.
May be assigned to review, monitor, maintain and assist in administration of contracts, ensuring compliance with policies, regulations and contractual requirements, prepare financial reports and vouchers.
May be assigned to evaluate and implement necessary modifications to office procedures, information systems and clerical operations to improve efficiency and quality of service.
Assists with compiling information for Public Record Requests. Prepares and fulfills requests in the absence of the Clerk of the Board.
Schedules use of meeting rooms. ? Monitors Departmental supply and equipment inventories, and/or order office supplies as needed.
May act as the Clerk or Deputy Clerk of the Board for the Boundary Review Board or Board of Equalization as assigned. Which would include creating agendas, taking minutes, drafting memos and preparing and scheduling hearings documents. These positions require competent and courteous contact with public and a high level of organizational skill. This position will require education on the rules and regulations (RCW & WAC) specific to property taxes and BOE rules and functions.
Performs other related duties as assigned.

Qualifications

EDUCATION AND EXPERIENCE REQUIRED
1. A high school diploma is required.
2. Five years of executive level office administrative experience, with up to two years of college or business school education substitutable year for year for administrative experience.
3. Two years of progressively responsible local government experience requiring little supervision and significant responsibility in a confidentiality setting is preferred.
4. Washington State Driver’s License and acceptable driving record.

KNOWLEDGE SKILLS AND ABILITIES

Knowledge of policies, procedures and systems involved in the administration and operation of the Commissioners’ Office and related Boards.
Knowledge of English grammar and composition, business formats, spelling, filing and record keeping.
Knowledge of the procedures and necessary preparatory work to facilitate Board meetings and of the process involved in scheduling, arranging and holding public meetings and hearings is required.
Ability to undertake research and compose documents and reports for meetings. Must be able to ensure that all preparation materials are complete, factual and well organized for each meeting. Ability to accurately and efficiently record and transcribe meeting minutes is essential.
Must possess good interpersonal skills in working with the public, elected and appointed officials, private and government representatives, contractors and coworkers. Ability to use tact, discretion and courtesy in the operation of office functions.
Ability to maintain professionalism and confidentiality in a high volume, politically charged environment.
Ability to be punctual and work during the hours of 8:00 a.m. and 4:30 p.m. Monday through Friday.
Effectively communicate in both written and oral forms; prioritize multiple projects and successfully meet deadlines; read and write in the English language; follow oral and written instructions.
Must be proficient in standard office equipment used in this position, including, but are not limited to networked computers, program specific database programs and spreadsheets, printers, calculator, copy machine, recording devices, scanners and other hardware and software.
Requires working knowledge of word processing, spreadsheets and computer software applications.

Supplemental Information

WORKING CONDITIONS:
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in a normal office environment. While performing the duties of this job, the employee is frequently required to sit, talk and hear; use hands and fingers to handle or operate objects, tools or equipment; and reach with hands and arms. The employee must occasionally walk and lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in an office environment. The noise level in the work environment is low to moderately noisy and can be highly stressful at times.

GRAYS HARBOR COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skills typically required, and the scope of responsibility, but is not and should not be construed an all-inclusive listing of responsibilities, skills, work requirements, or working conditions. While it is intended to accurately reflect the position activities and requirements, individuals may perform other duties and Grays Harbor County, Washington reserves the right to modify, add or remove duties, and assign other duties as necessary, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the work load.

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Refine Your Search

administrative assistant jobs in elma wa

Executive Assistant

Office Assistant

Administrative Support - Elma #364

Administrative Assistant - Front Office

Administrative Assistant

ADMINISTRATIVE ASSISTANT 5

Administrative Assistant 5

Administrative Assistant 5

Customer Service Administrative Support

Administrative Assistant 3

Administrative Project Coordinator

Office Assistant 3 (Non-Perm)

Administrative Assistant

Military Service - U.S. Air National Guard, Administration

Information and Referral Specialist-Mason County

Executive Support Specialist

Assistant Office Professional

Administrative Assistant 3 - Professional Certification

Automotive Receptionist

Receptionist | Hourly - Olympia Kia Subaru

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