Top 78 Front office coordinator Jobs in Encinitas Ca

Office Coordinator
Rancho Santa Fe Association —Rancho Santa Fe, CA
- $26.50 an hour
- Extended hours
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
9d
Front Office Coordinator
Mindpath Health —San Diego, CA
- $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance
Reception Coordinator
La Jolla Country Day School —La Jolla, CA
- $28 - $35 an hour
- Full-time
- School experience
- Spanish
- Google Workspace
Front Desk Coordinator - Encinitas
The Joint Chiropractic —Encinitas, CA
- $18.74 an hour
- Part-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Quick Apply
Patient Coordinator Plastic Surgery
Iconic Plastic Surgery —Carlsbad, CA
- $25 - $30 an hour
- Part-time
- Surgery
- High school diploma or GED
- Computer skills
Quick Apply
Dental Treatment Coordinator / Office Operations Lead
Confidential —San Diego, CA
- $73,000 - $78,000 a year
- Full-time
- Background check
- CPR Certification
- Dental office
- Health insurance
- Dental insurance
Quick Apply
9d
Dental Office/Operations Manager
Confidential —Carlsbad, CA
- $80,000 - $90,000 a year
- Full-time
- Background check
- Dental office
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
2d
Front Office Dental Hygiene Coordinator
Classic Dental Smiles —Rancho Bernardo, CA
- $28 - $32 an hour
- Full-time
- Private practice
- Hospitality
- Dental office
- Dental insurance
- 401(k)
Quick Apply
Dental Treatment Coordinator
La Jolla OFS —La Jolla, CA
- $24 - $27 an hour
- Full-time
- Dental office
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Employee discount
Quick Apply
3d
Financial Care Specialist
HRC Fertility Management, LLC —San Diego, CA
- $25 - $30 an hour
- Full-time
- Microsoft Word
- Writing skills
- Basic math
- Health insurance
- Dental insurance
Quick Apply
7d
Dental Treatment Coordinator
Private Dental Office —San Diego, CA
- $25 - $31 an hour
- Part-time
- Dental office
- Mid-level
- In-person
- Health insurance
- Dental insurance
Quick Apply
Front Office Receptionist
Dentistry 2000 —Oceanside, CA
- $25 - $30 an hour
- Part-time
- Dental office
- In-person
- 1 year
- Health insurance
- Dental insurance
Quick Apply
6h
Front Desk Coordinator
Platinum Dermatology Partners LLC —Del Mar, CA
- $21 - $24 an hour
- Full-time
- Basic math
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
12d
Dental Front office / receptionist
Glee Dentistry —Encinitas, CA
- $18 - $28 an hour
- Part-time
- Private practice
- Dental office
- Communication skills
- Free parking
- Paid training
Quick Apply
4d
Front Desk Coordinator
SS Vascular —Escondido, CA
- Full-time
- Spanish
- Computer literacy
- English
Patient Access Coordinator
Hanger, Inc. —Vista, CA
- $23 - $25 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
Dental Front Office/Treatment Coordinator
All Smiles Dental Studio —Encinitas, CA
- $22 - $28 an hour
- Full-time
- Private practice
- Spanish
- Dental office
- Free parking
- Paid training
Quick Apply
8d
Administrative
The Super Dentists Inc —San Diego, CA
- $18 - $28 an hour
- Dental office
- Pediatrics
- Communication skills
- Paid holidays
- Health insurance
Lead Administrative Coordinator
Del Mar Family Dentistry —Solana Beach, CA
- $27 - $35 an hour
- Full-time
- Dental office
- 5 years
- HIPAA
- Health insurance
- Vision insurance
Quick Apply
Part Time Concierge
La Marea Senior Living —Carlsbad, CA
- $20 - $22 an hour
- Part-time
- Background check
- Computer literacy
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
1h

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front office coordinator jobs near encinitas ca

Office Coordinator

Rancho Santa Fe Association -
Rancho Santa Fe, CA

Quick Apply

Job Details

Full-time
$26.50 an hour
9 days ago

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Phone communication
Desktop applications
Telephone systems
Multi-line phone systems
Video conferences (communication methods)
Microsoft Outlook Calendar
Office experience

Full Job Description

POSITION: Office Coordinator

REPORTS TO: Human Resources Director

FLSA STATUS: Non-Exempt

POSITION SUMMARY:

We are looking for an enthusiastic and service-focused Office Coordinator who is courteous, professional, and personable. The ideal candidate will provide exceptional support to management, colleagues, residents, visitors, and community partners while helping ensure the smooth operation of the Rancho Santa Fe Association office.

ESSENTIAL DUTIES:

Greeting members, guests, and vendors immediately upon arrival, understanding each request and notifying the appropriate personnel of their arrival, accommodating all inquiries accordingly;
Answering and transferring incoming telephone calls on a multi-line telephone system, collecting detailed information from caller and routing calls to appropriate receiver;
Understanding each of the Association department responsibilities to best assist members and co-workers;
Computer duties include but are not limited to: email communication, preparation of various documents, scanning files and digital/physical filing;
Ability to maintain confidential documents, files, and other information is a must;
Updating bulletin boards with current notices, upcoming meetings, homeowner regulations and requirements
Assisting with scheduling internal office meetings, maintaining conference room and other meeting space schedule;
Assembling escrow packets for distribution;
Preparing conference room with audio visual technology (teleconferencing, video conferencing, laptop display) for various internal meetings;
Tracking and organizing inventory, and ordering office supplies on a regular basis;
Ordering food/refreshments for office lunches, meetings, and special occasions;
Assisting and processing of HOA matters as assigned;
Maintaining visual appearance, cleanliness and organization of the reception area, lobby, conference room, kitchen break room, and supply room;
Upkeep of general office health and safety compliance.

REQUIRED EDUCATION AND/OR EXPERIENCE:

Proven work experience in a professional office environment;
Strong attention to detail, quality, service and listening skills;
Enjoys working with people in a welcoming and professional manner;
Supportive nature and ability to remain calm in difficult situations;
Ability to follow, memorize and recite directions, policies and procedures;
Excellent verbal, written and telephone communication skills;
Highly motivated, helpful and ability to multitask;
Ability to sit in front of a computer for many hours a day;
Technical skills are required in Microsoft Office Word, Excel, Outlook, Outlook Calendar, use of multi-line phone systems and ability to learn new software quickly. Detailed training on specific software and phone system used by the Association will be provided;
Past experience working in a homeowners association is helpful but not required.

POSITION TYPE/EXPECTED HOURS:

This is a full-time position. Dependability and punctuality are mandatory. The ideal candidate must be able to work 8:00am-5:00pm, on-site, Monday through Friday. This position is not conducive to remote work. There may also be some extended work hours on an as needed basis.

REASONING ABILITY:

Ability to solve practical problems and deal with a number of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, you may be required to sit for long periods of time, use your hands, lift, pull, lift overhead, climb stairs, balance, walk, stoop, crouch or crawl, kneel, talk, and hear; and/or taste and smell. Employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is occasionally exposed to airborne particles (dust and dirt). The noise level in the work environment is usually moderate.

OTHER DUTIES:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

PAY RATE: $26.50

All offers are contingent upon a successful background check as well as a drug screening. We follow Federal guidelines related to drug screening results, prior to appointment of position.

Rancho Santa Fe Association is an Equal Employment Opportunity (EEO) employer. We consider all qualified candidates regardless of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, pregnancy, disability or any other protected class under federal, state or local law.

Quick Apply

Refine Your Search

front office coordinator jobs in encinitas ca

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Dental Treatment Coordinator

Front Office Receptionist

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Administrative

Lead Administrative Coordinator

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