Top 507 Front office manager Jobs in Encino, Ca

Assistant Practice Manager
Ruth Swissa Medical Spa —Calabasas, CA
- $25 - $34 an hour
- Full-time
- Private practice
- Inventory management
- 5 years
- Opportunities for advancement
Quick Apply
Assistant Practice Manager - Primary & Immediate Care, Toluca Lake
UCLA Health —Burbank, CA
- $70,900 - $145,200 a year
- Weekends as needed
- Computer literacy
- Writing skills
- Mid-level
7d
Office Assistant
EPCVIP, Inc —Calabasas, CA
- $30 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
14d
Front Office Manager
Marina del Rey Hotel —Marina del Rey, CA
- $75,000 - $80,000 a year
- English
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
12d
Front Office Manager
HYATT PLACE GLENDALE —Glendale, CA
- $70,500 a year
- Mid-level
- Hotel
- Mentoring
- Paid holidays
- Disability insurance
Quick Apply
Sr. Manager, Workplace Experience
Disney Direct to Consumer —Santa Monica, CA
- $152,800 - $186,600 a year
- Online Application
- Google Workspace
- Microsoft Outlook
- Bachelor of Science
12d
Hotel Front Office Manager
Homewood Suites Santa Clarita- Valencia —Santa Clarita, CA
- $70,304 a year
- Full-time
- Word processing
- Mid-level
- Windows
- Paid time off
Quick Apply
Assistant Front Office Manager
Hotel Oceana Santa Monica —Santa Monica, CA
- $70,304 - $70,500 a year
- Weekends as needed
- Writing skills
- Mid-level
- Hotel
- Paid holidays
- Health insurance
Quick Apply
7d
Front Office Manager
Kimpton Hotels & Restaurants —Los Angeles, CA
- Weekends as needed
- Mid-level
- Hotel
- Bachelor's degree
Quick Apply
Office Manager
Expert Chiropractic —North Hills, CA
- $25 - $35 an hour
- Full-time
- Private practice
- Google Workspace
- Microsoft Outlook
- 401(k)
- 401(k) matching
Quick Apply
Front Office Manager, Montrose, West Hollywood, CA
Montrose at Beverly Hills, West Hollywood, CA —West Hollywood, CA
- $80,000 - $86,000 a year
- Weekends as needed
- Computer literacy
- Writing skills
- Basic math
- Paid holidays
- Dental insurance
Quick Apply
Hotel Front Office Manager
Navtara Management LLC —Los Angeles, CA
- $75,000 - $80,000 a year
- Full-time
- Mid-level
- Communication skills
- Resort
- Free parking
- Paid jury duty
Quick Apply
5d
Practice Manager - Marina del Rey Immediate Care
UCLA Health —Marina del Rey, CA
- $86,400 - $184,800 a year
- Weekends as needed
- OSHA
- Basic math
- HIPAA
Front Office Manager
The Hollywood Roosevelt Hotel —Los Angeles, CA
- $85,000 - $90,000 a year
- Full-time
- Hotel
- Senior level
- Communication skills
Quick Apply
Front Office Admin - Patient Service Representative I
Unicare Community Health Center —Van Nuys, CA
- $25 - $30 an hour
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
Guest Experience Manager
Loews Hollywood Hotel —Los Angeles, CA
- $70,304 - $78,400 a year
- Weekends as needed
- Mid-level
- Hotel
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Guest Relations - Manager
The Hongkong and Shanghai Hotels, Limited —Beverly Hills, CA
- $75,000 a year
- Mid-level
- Hotel
- US work authorization
- Free parking
- Paid time off
Office Manager
Joseph Roofeh MD —Beverly Hills, CA
- $35 - $40 an hour
- Weekends as needed
- Private practice
- High school diploma or GED
- Ob/Gyn
- Paid holidays
- Paid time off
Quick Apply
6d
Director of Front Office
Chateau Marmont —Los Angeles, CA
- $110,000 - $130,000 a year
- Weekends as needed
- Sales
- 5 years
- Hotel
Quick Apply
Front Desk
Sherman Oaks - Hampton —Sherman Oaks, CA
- Part-time
- Computer literacy
- Basic math
- Hotel

I want to receive the latest job alert for front office manager in encino, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

front office manager jobs near encino, ca

Office Assistant jobs in Calabasas, CA

Guest Experience Manager jobs in Los Angeles, CA

Practice Manager jobs in Burbank, CA

Hotel Front Office Manager jobs in Los Angeles, CA

Front Office Manager jobs in Los Angeles, CA

Front Office Manager jobs in West Hollywood, CA

Office Manager jobs in Beverly Hills, CA

Director Of Front Office jobs in Los Angeles, CA

Guest Service Agent jobs in Beverly Hills, CA

Assistant Front Office Manager jobs in Santa Monica, CA

Oil Field Office jobs in Oklahoma City, OK

Office Assistant jobs in Corona, CA

Office Assistant jobs in Cincinnati, OH

Office Assistant jobs in Anaheim, CA

Charlotte Mecklenburg Schools Office Support jobs in Charlotte, NC

Office Assistant jobs in Belleville, NJ

Office Assistant jobs in Portland, OR

Entry Level Marketing Assistant jobs in New York, NY

Guest Experience Manager jobs in Orlando, FL

No Experience Office Assistant jobs in Fullerton, CA

Assistant Practice Manager

Ruth Swissa Medical Spa
Calabasas, CA

Quick Apply

Job Details

Full-time
$25 - $34 an hour

Benefits

Opportunities for advancement

Qualifications

Interpersonal skills
Phone communication
Administrative experience
Attention to detail
Phone canvassing
Organizational skills
Conducting sales calls
Time management

Full Job Description

About Us

Our practice is a luxury, high-end medical spa specializing in advanced aesthetic procedures, permanent cosmetics, laser treatments, and exceptional patient care. Our reputation has been built on outstanding results, elevated service, and a highly organized, fast-paced operational environment.

We are building a team of future leaders who are passionate about patient care, sales, business operations, and creating an exceptional luxury experience from the moment a patient walks through our doors.

Position Overview

This is not a traditional office management position where you supervise from behind a desk.

At our office, the Assistant Practice Manager is one of the most hands-on members of the team. This is a highly active, fast-paced leadership role that requires someone who enjoys staying busy, thrives under pressure, and genuinely loves multitasking.

Every day is different. Throughout your shift, you will continuously transition between patient care, phone sales, scheduling, administrative responsibilities, leadership support, and operational problem-solving. Success in this role comes from being able to prioritize quickly, stay organized, and maintain exceptional service while managing multiple responsibilities at once.

This is what we call organized chaos—there is always something meaningful to accomplish, and there is very little downtime.

At any given moment, you may be:

Greeting and checking in patients
Escorting patients to treatment rooms and assisting with intake forms
Texting, emailing, and calling patients throughout the day
Responding to online inquiries, social media messages, and appointment requests
Answering multiple incoming phone calls while assisting patients in person
Closing consultations and treatment plans through phone and in-person sales
Following up with prospective patients to maximize bookings
Coordinating provider schedules and handling last-minute scheduling changes
Supporting providers throughout the day to ensure seamless patient flow
Assisting with inventory, administrative projects, reporting, and operational tasks
Solving unexpected challenges while keeping the office running smoothly

This is a high-volume, sales-driven, patient-facing position where you will remain actively engaged throughout your entire shift. We are looking for someone who enjoys wearing many hats, takes initiative without being asked, and thrives in an environment where priorities shift constantly.

If you prefer a slower-paced administrative position with repetitive daily tasks or extended downtime, this role will likely not be the right fit. However, if you are energized by staying productive, solving problems, interacting with people, and learning every aspect of operating a successful luxury medical spa, this is an exceptional opportunity to grow into a Practice Manager leadership position.

Key ResponsibilitiesLeadership & Operations

Oversee daily front office operations and patient flow
Ensure an elevated, luxury patient experience from check-in to check-out
Lead by example while maintaining efficiency, accountability, and professionalism
Support the Practice Manager with daily operational priorities
Assist with business operations, workflow improvements, and office organization
Help implement systems that improve efficiency and communication
Hold team members accountable to company standards
Assist leadership with operational projects and business initiatives

Sales & Patient Experience

Actively manage and convert incoming leads through phone calls, text messages, emails, website inquiries, and social media
Perform phone sales with confidence and professionalism
Educate patients on treatments, pricing, and recommendations
Close consultations and treatment plans
Follow up with prospective patients to maximize bookings and revenue
Build long-term relationships through exceptional patient communication
Step in whenever needed to help achieve daily sales goals

Administrative & Back Office

Support daily operations behind the scenes
Coordinate multiple administrative projects simultaneously
Manage provider schedules and appointment changes
Assist with inventory management and ordering
Maintain accurate patient documentation and records
Ensure intake forms, consents, and patient communications are completed efficiently
Assist with reporting, organization, and day-to-day operational responsibilities

What We're Looking For

We're looking for someone who thrives in a demanding, high-performance environment.

The ideal candidate:

Loves multitasking and naturally manages multiple responsibilities simultaneously
Enjoys staying busy and productive throughout the entire workday
Is energized by a fast-paced environment with constantly changing priorities
Has exceptional phone sales and client conversion skills
Is comfortable texting, emailing, calling, and communicating with patients throughout the day
Can confidently transition from administrative work to patient care to sales without losing focus
Is proactive, resourceful, and takes initiative without waiting for direction
Maintains professionalism and composure under pressure
Has outstanding organizational and time management skills
Has excellent attention to detail
Is confident leading by example while supporting the entire team
Wants to build a long-term career in leadership

Required Qualifications

Strong sales experience REQUIRED (phone sales and client conversion are essential)
Excellent multitasking and organizational skills
Outstanding verbal and written communication
Professional, polished, and patient-focused demeanor
Ability to work efficiently in a high-volume environment
Experience in medical aesthetics, healthcare, luxury hospitality, or a service-based industry is strongly preferred

Growth Opportunity

This position is intentionally designed as a training ground for future leadership.

You will work directly alongside ownership and management while learning every aspect of operating a successful luxury medical spa, including:

Practice operations
Team leadership and accountability
Sales strategy and patient conversion
Business systems and workflow management
Luxury patient experience
Scheduling and operational decision-making

High-performing team members will have the opportunity to advance into a Practice Manager position with significantly increased leadership responsibilities and compensation.

Key Responsibilities

Leadership & Operations
Sales & Patient Experience
Administrative & Back Office

Qualifications

5+ years of management or leadership experience
Exceptional multitasking abilities
Proven sales experience is required
Outstanding communication skills
Strong sense of urgency and initiative
Tech-savvy and quick to learn new software

Pay: $25.00 - $34.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

front office manager jobs in encino, ca

Assistant Practice Manager

Assistant Practice Manager - Primary & Immediate Care, Toluca Lake

Office Assistant

Front Office Manager

Front Office Manager

Sr. Manager, Workplace Experience

Hotel Front Office Manager

Assistant Front Office Manager

Front Office Manager

Office Manager

Front Office Manager, Montrose, West Hollywood, CA

Hotel Front Office Manager

Practice Manager - Marina del Rey Immediate Care

Front Office Manager

Front Office Admin - Patient Service Representative I

Guest Experience Manager

Guest Relations - Manager

Office Manager

Director of Front Office

Front Desk

I want to receive the latest job alert for front office manager in encino, ca

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected