Department Specialist
General Atomics —Poway, CA
- $65,410 - $99,888 a year
- Extended hours
- 6 years
- Microsoft Outlook
- Mid-level
School Administrative Specialist I - 23080
Poway Unified School District —San Diego, CA
- $25.53 - $32.67 an hour
- Full-time
- School experience
- High school
- English
- Paid holidays
- Health insurance
2d
Administrative/ Public Relations Specialist - Valle (Part Time)
JDV Oceanside —Oceanside, CA
- $26 an hour
- Part-time
- Computer literacy
- Basic math
- Mid-level
- Paid jury duty
- 401(k) matching
Professional Assistant- Parks & Recreation
City of Oceanside, CA —Oceanside, CA
- $20.71 - $37.81 an hour
- Weekends as needed
- Writing skills
- Pass drug screening
- Research
- Paid sick time
Field Office Administrative Specialist - San Diego
CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION —San Diego, CA
- $74,048 - $91,732 a year
- Overtime
- Customer service
- Mid-level
- Office
- Paid holidays
- Health insurance
Regional Support Specialist - Carmel Valley/Del Mar Heights
Anywhere Real Estate —Del Mar, CA
- Full-time
- Computer literacy
- Mid-level
- Office
- Wellness program
- Paid parental leave
Logistics Administration Specialist
Linchpin Solutions Inc —Camp Pendleton, CA
- $42,687 - $75,965 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Sales Front Desk & Child Care Specialist
HVC Stoneridge Preview Center —Escondido, CA
- $20.05 an hour
- Weekends as needed
- In person
- Computer literacy
- Research
- High school diploma or GED
3d
Temporary Election Worker Specialist-Election Systems Services
County of San Diego —San Diego, CA
- $18.60 an hour
- Temporary
- 18 years or older
- Computer literacy
- Office
8d
Shared Services HR Specialist
General Atomics —San Diego, CA
- $52,020 - $77,325 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Administrative Analyst/Specialist Exempt III
San Diego State University —San Diego, CA
- $6,382 - $9,297 a month
- Full-time
- Background check
- Oracle
- 5 years
- Paid holidays
- Disability insurance
2d
Training Program Analyst (Administrative Analyst/Specialist II)
San Diego State University —San Diego, CA
- $5,797 - $8,445 a month
- Full-time
- Background check
- Mid-level
- Analysis skills
- Paid holidays
- Disability insurance
Compliance Coordinator (Athletics Administrative Professional I)
San Diego State University —San Diego, CA
- $4,482 - $6,530 a month
- Temporary
- Background check
- Research
- Mid-level
- Paid holidays
- Disability insurance
7d
Client Relations / Front Office Specialist
Pure Financial Advisors, Inc. —San Diego, CA
- $50,000 - $60,000 a year
- Email
- Office
- Finance
- Administrative experience
- Health savings account
- AD&D insurance
13d
Fiscal and Operations Analyst (Administrative Analyst/Specialist - Exempt III)
San Diego State University —San Diego, CA
- $6,382 - $9,297 a month
- Full-time
- Background check
- 5 years
- Analysis skills
- Paid holidays
- Disability insurance
Skillbridge Operations and Training Specialist
Patriot Group International —Camp Pendleton, CA
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Customer Experience Expert - Reception/Call Center
Waterworks Aquatics —Carlsbad, CA
- $23 - $27 an hour
- Part-time
- High school diploma or GED
- Cash register
- US work authorization
- Paid training
- Dental insurance
Temporary Election Worker Specialist-Petitions and Registration
County of San Diego —San Diego, CA
- $18.60 an hour
- Temporary
- 18 years or older
- Computer literacy
- Research
Dental Front Office Specialist
Village Center Dentistry —San Diego, CA
- $26.02 - $32.00 an hour
- Full-time
- Dental office
- Computer skills
- In-person
- 401(k)
- Paid time off
Quick Apply
3d
Sales Operations Specialist - New Home Solar
MARS Builder Solutions —Escondido, CA
- $25 - $34 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- AD&D insurance
- Paid holidays
Quick Apply

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Department Specialist

General Atomics -
Poway, CA

Apply Now

Job Details

Full-time
$65,410 - $99,888 a year

Qualifications

Customer communication
Confidential information handling
Executive administrative support

Full Job Description

General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems.

We currently have an exciting opportunity for an experienced Management Assistant in our Finance Solutions & Services group located in Poway, CA. This position, under limited supervision performs a variety of administrative activities in support of the group and will work within a team environment consisting of program management, technical, production, financial and other supporting staff.

DUTIES AND RESPONSIBILITIES:

Proactively manages and maintains the Director’s email inboxes and schedules which require contact with internal executives, management, staff, and external customers or officials.
Plan complex travel and process expense reports for the Director, and other Director’s in Finance.
Plan and execute employee onboarding, offboarding, and transfers.
Interacts with appropriate points of contact to gather required information in submitting requests through ticketing/request systems, including but not limited to ServiceNow and Concur. Tickets/requests must support departmental needs for supplies, IT hardware, connectivity, facilities requests, purchase requisitions, software, hardware, and subscription license renewals for employees and authorized non-employee personnel.
Anticipates needs and solves problems to ensure management is made aware of issues that need immediate attention.
Interfaces effectively with executives, managers, and staff as well as customers and visitors to gather and prepare information, including serving as a point of contact for incoming calls on the main company telephone line.
Coordinates the preparation and review of correspondence, reports, and presentations, to include metrics-based data, for internal and external audiences.
Plans, schedules and coordinates various organizational meetings, events, and travel arrangements, including company-wide events such as Town Hall meetings, employee engagement activities, and site tours.
Tracks progress of delegated staff assignments and may coordinate activities between departments.
Maintains follow-up system to ensure completion of each task or project.
Maintains and updates SharePoint sites and other digital resources supporting department and company-wide initiatives, such as professional development, cafeteria, and Organizational Change Management content.
Coordinates facility and shared-resource logistics, including conference room inventories, executive parking assignments, and recreational facility reservations.
Maintains organizational reference materials, such as department and admin contact lists, ensuring information remains current and accurate.
Maintains confidential and specialized files and/or records as well as perceives and deals with sensitive matters while maintaining strict confidentiality.
Accesses sensitive information necessitating the use of tact, diplomacy, discretion and judgment.
Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to management or to other members of the organization.
Demonstrates a collaborative attitude with the ability to work independently and take initiative.
Provides a customer focused approach to requested information from other members of the department.
Utilizes interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors.
Self-starter who operates well under limited direction and finds satisfaction in solving problems while completing tasks in a way that establishes standard operating methods that drive efficiency.
Performs other duties as assigned or required.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

Typically requires a High School diploma and six or more year’s experience of progressively broadening office administration experience, including experience supporting mid-management or higher positions. Equivalent experience may be substituted in lieu of education.
Must possess a complete understanding of the general and detailed aspects of the job.
Requires high level of attention to detail with the ability to anticipate conflicts to proactively take action providing for efficient and effective support.
Excellent organization skills, ability to establish priorities and manage competing priorities.
The ability to identify issues ordinarily encountered and explain and solve routine problems, or situations that require evaluation and interpretation.
Capability to maintain the confidentiality of highly sensitive information.
Interpersonal, verbal and written communication skills to accurately document, report and interface effectively with all levels of personnel, including management, customers and vendors.
Understanding of applicable policies and procedures as well as an understanding of relevant regulations.
Excellent MS Office skills including Outlook, Word, Teams, and SharePoint
Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

Job Category

Finance/Accounting

Experience Level

Mid-Level (3-7 years)

Workstyle

Onsite

Full-Time/Part-Time

Full-Time Hourly

Pay Range Low

65,410

Pay Range High

99,888

Travel Percentage Required

0% - 25%

Relocation Assistance Provided?

US Citizenship Required?

Clearance Required?

Search Jobs at | General Atomics and Affiliated Companies

Apply Now

Refine Your Search

administrative specialist jobs in escondido, ca

Department Specialist

School Administrative Specialist I - 23080

Administrative/ Public Relations Specialist - Valle (Part Time)

Professional Assistant- Parks & Recreation

Field Office Administrative Specialist - San Diego

Regional Support Specialist - Carmel Valley/Del Mar Heights

Logistics Administration Specialist

Sales Front Desk & Child Care Specialist

Temporary Election Worker Specialist-Election Systems Services

Shared Services HR Specialist

Administrative Analyst/Specialist Exempt III

Training Program Analyst (Administrative Analyst/Specialist II)

Compliance Coordinator (Athletics Administrative Professional I)

Client Relations / Front Office Specialist

Fiscal and Operations Analyst (Administrative Analyst/Specialist - Exempt III)

Skillbridge Operations and Training Specialist

Customer Experience Expert - Reception/Call Center

Temporary Election Worker Specialist-Petitions and Registration

Dental Front Office Specialist

Sales Operations Specialist - New Home Solar

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