Top 44 Senior administrative coordinator Jobs in Escondido Ca

PACE Administrative Assistant
Neighborhood Healthcare —Escondido, CA
- $24.95 - $34.93 an hour
- Monday to Friday
- CPR Certification
- Customer service
- BLS Certification
- Health insurance
- Dental insurance
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Senior Customer Service Coordinator
Dispensing Dynamics International, Inc. —San Marcos, CA
- $28 - $33 an hour
- Spanish
- 5 years
- Office
- Profit sharing
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Faculty Affairs Administrative Coordinator
UC San Diego Health —San Diego, CA
- $30.32 - $36.87 an hour
- Weekends as needed
- Oracle
- Writing skills
- Pass drug screening
7d
Scheduling Coordinator - Home Health
Seaport Scripps Home Health —San Diego, CA
- $26 - $31 an hour
- Weekends as needed
- Medical office experience
- Mid-level
- Analysis skills
- Disability insurance
- Health insurance
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3d
Executive Operations Coordinator - ACTRI - Hybrid
UC San Diego Health —San Diego, CA
- $32.75 - $50.62 an hour
- 8 hour shift
- Hybrid work
- Writing skills
- Pass drug screening
- Mid-level
- Travel reimbursement
12d
Participant Care Coordinator
St. Paul's Senior Services —San Diego, CA
- $23.00 - $27.21 an hour
- Full-time
- Pass drug screening
- Administrative experience
- High school diploma or GED
- 403(b) matching
- Dental insurance
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MANAGER I
22nd DAA/Del Mar Fairgrounds —San Diego County, CA
- $8,715 - $9,899 a month
- Full-time
- English
- Mid-level
- Office
- Paid holidays
- Health insurance
Executive Assistant and Project Coordinator
AIRGAIN INC —San Diego, CA
- $36.06 - $43.27 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Employee stock purchase plan
- Disability insurance
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Data & Compliance Coordinator
Interfaith Community Services INC —Escondido, CA
- $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- AD&D insurance
- Paid holidays
Quick Apply
7d
Part Time Concierge
La Marea Senior Living —Carlsbad, CA
- $20 - $22 an hour
- Part-time
- Background check
- Computer literacy
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
Office Coordinator
Trilogy Financial —San Diego, CA
- $25 - $31 an hour
- Full-time
- Microsoft Word
- Spanish
- English
- Profit sharing
- Paid holidays
Quick Apply
Associate Director of Athletics and Deputy Title IX Coordinator, Athletics
California State University —San Marcos, CA
- Full-time
- Background check
- University
- In-person
- Paid holidays
- Health insurance
School Project Coordinator - Hybrid
UC San Diego Health —San Diego, CA
- $30.32 - $41.29 an hour
- 8 hour shift
- Hybrid work
- Word processing
- Writing skills
- Pass drug screening
4d
Patient Care Coordinator - Part Time
Collaborative Health | Sprague Medical Corp —San Marcos, CA
- $20 - $22 an hour
- Part-time
- Hybrid work
- HIPAA
- Clinic
- 1 year
- Paid training
- On-the-job training
Quick Apply
5d
New Patient Coordinator
Cardinal Health —San Marcos, CA
- $23.00 - $27.72 an hour
- PRN
- Background check
- Spanish
- High school diploma or GED
- Paid parental leave
- Health savings account
Quick Apply
11d
PHILANTHROPY ADMINISTRATIVE COORDINATOR
The Scripps Research Institute —San Diego, CA
- $26.00 - $30.25 an hour
- Mid-level
- Office
- Administrative experience
- Free parking
- Health savings account
Center Administrative Manager
San Diego State University Research Foundation —San Diego, CA
- $6,250.00 - $7,654.33 a month
- Weekends as needed
- Background check
- Spanish
- English
Project Administrator
HDR —San Diego, CA
- $71,000 - $98,000 a year
- Full-time
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Paid holidays
- Disability insurance
Senior Accountant
Latitude 33 Aviation —Carlsbad, CA
- $65,000 - $95,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Paid time off
Quick Apply
7d
In Home Services Staffing Coordinator
St. Paul's Senior Services —San Diego, CA
- $23.00 - $26.20 an hour
- Weekends as needed
- Customer service
- Pass drug screening
- Mid-level
- 403(b) matching
- Health insurance
Quick Apply

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PACE Administrative Assistant

Neighborhood Healthcare -
Escondido, CA

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Job Details

$24.95 - $34.93 an hour

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
403(b)
Volunteer time off

Qualifications

CPR Certification
BLS Certification
High school diploma or GED
Stakeholder relationship building
Office experience

Full Job Description

Community health is about more than just vaccines and checkups. It’s about giving people the resources they need to live their best lives. At Neighborhood, this is our vision. A community where everyone is healthy and happy. We’re with you every step of the way, with the care you need for each of life’s chapters. At Neighborhood, we are Better Together.

Neighborhood Healthcare PACE is a managed medical plan built around surrounding participants with a team of physicians, nurses, social workers, therapists and care coordinators to help them maintain good health and a good quality of life. Our goal is to keep our seniors happy and healthy at home surrounded by their family and community.

As a private, non-profit 501(C) (3) community health organization, we serve over 500k medical, dental, and behavioral health visits from more than 100,000 people annually. With two PACE centers located in Riverside County, our PACE program is positioned to serve over 650 senior participants.

The PACE Administrative Assistant provides administrative and coordination support to senior leadership, including the Executive Director and Program Director, ensuring efficient management of schedules, communication, and organizational priorities. This role supports effective program operations by facilitating communication, coordinating activities, and assisting with administrative processes, reporting, and special projects. The Administrative Assistant works independently to organize tasks, solve routine issues, and support leadership in maintaining efficient and compliant operations. Schedule: Monday-Friday: 8am-5pm. This position is onsite.

Responsibilities

Provides administrative support to the Executive Director and Program Director, including calendar management, scheduling meetings, and prioritizing daily activities
Coordinates and manages leadership calendars, including internal and external meetings, ensuring alignment with organizational priorities and efficient use of time
Prepares agendas, presentation materials, reports, and correspondence for leadership
Supports leadership-driven special projects and program initiatives as assigned, including coordinating activities, tracking timelines, and ensuring completion of assigned deliverables across departments
Facilitates communication between leadership and internal departments to ensure timely information sharing and alignment
Coordinates logistics for meetings, events, and site visits, including travel arrangements as needed
Maintains and organizes leadership documentation, reports, and records, including filing systems and shared resources
Supports preparation of internal communications, reports, dashboards, and presentations, including use of spreadsheets and data tracking tools
Tracks action items and follow-ups from leadership meetings, ensuring accountability and completion of assigned tasks
Serves as a liaison between leadership and internal and external stakeholders
Assists with administrative aspects of hiring and onboarding processes, including coordination of interviews, documentation, and tracking requirements
Supports credentialing and compliance-related administrative processes as directed
Assists with maintaining policies, procedures, and organizational documentation
Coordinates supply ordering and administrative needs for leadership and program functions
Provides backup administrative support across departments as needed to ensure continuity of operations
Maintains confidentiality of sensitive information and exercises discretion in all aspects of the role
Responds to time-sensitive requests and prioritizes tasks based on leadership direction
Supports preparation for audits, meetings, and organizational reviews as needed
Balances and prioritizes support across Executive Director and Program Director functions based on organizational needs and leadership direction
Maintain professional working relationships with staff, participants, and external partners
Participates in meetings, training, and organizational initiatives as required
Ensures timely and accurate completion of assigned tasks and documentation
Performs other duties as assigned

Qualifications

Education/Experience

High school/GED required; bachelor’s degree in business administration preferred
Minimum of two (2) years of administrative or office support experience, preferably in healthcare or a similar setting required
Current Basic Life Support (BLS) certification required upon hire and must be maintained as a condition of employment. These courses must follow AHA guidelines- may be completed through approved online providers such as ProMed or other equivalent programs that meet recognized BLS standards.
- In addition, current CPR and First Aid certification are required for all PACE employees in accordance with CMS and DHCS requirements. First Aid training will be provided at onboarding and must be renewed annually.

Additional Qualifications (Knowledge, Skills and Abilities)

Excellent verbal and written communication skills, including superior composition, typing and proofreading skills
Ability to interpret a variety of instructions in written, oral, diagram, or schedule form
Excellent Microsoft applications and electronic health data systems skills
Ability to be culturally sensitive, respect diversity, and work with individuals of different cultures and socio-economic statuses
Ability to successfully manage multiple tasks simultaneously
Ability to meet tight deadlines
Ability to provide prompt, efficient, and responsive customer service
Excellent planning and organizational ability
Ability to work as part of a team as well as independently
Ability to work with highly confidential information in a professional and ethical manner

Physical Requirements

Ability to lift/carry 10 lbs/weight
Ability to stand for long periods of time

Neighborhood Healthcare offers a generous benefit plan that includes: Medical, Dental, and Vision Plans. Two plus weeks of vacation, Nine Holidays including two Floating Holidays of your choosing, Sick/Personal time, Volunteer Time Off (VTO), 403b Retirement plan (similar to a 401k), optional Health and Wellness events, and much more!

Pay range: $24.95 - $34.93 per hour, depending on experience.

Compensation Disclosure: The posted salary range reflects the designated pay grade for this position. While this range represents the broader classification of the role, actual compensation will be based on several factors, including but not limited to: the candidate’s overall knowledge, skills, and experience, market data and industry benchmarks, internal equity within the organization, Budgetary considerations and organizational needs. As a result, placement within the range is not guaranteed, and the full pay grade range may not be utilized.

Licenses & Certifications

Required

Basic Life Support

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

senior administrative coordinator jobs in escondido ca

PACE Administrative Assistant

Senior Customer Service Coordinator

Faculty Affairs Administrative Coordinator

Scheduling Coordinator - Home Health

Executive Operations Coordinator - ACTRI - Hybrid

Participant Care Coordinator

MANAGER I

Executive Assistant and Project Coordinator

Data & Compliance Coordinator

Part Time Concierge

Office Coordinator

Associate Director of Athletics and Deputy Title IX Coordinator, Athletics

School Project Coordinator - Hybrid

Patient Care Coordinator - Part Time

New Patient Coordinator

PHILANTHROPY ADMINISTRATIVE COORDINATOR

Center Administrative Manager

Project Administrator

Senior Accountant

In Home Services Staffing Coordinator

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