Top 28 Executive assistant Jobs in Estero Fl

Executive Assistant
TeleSpecialists LLC —Fort Myers, FL
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid training
- Health insurance
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Executive Assistant
General —Fort Myers, FL
- $60,000 a year
- Full-time
- Mid-level
- Office
- Computer skills
- Health insurance
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2d
Executive Assistant
Lee County Port Authority —Fort Myers, FL
- From $25.43 an hour
- Full-time
- Background check
- Google Workspace
- Pass drug screening
- Health insurance
- Dental insurance
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8d
Executive Assistant
Gulf Coast Nightlights —Estero, FL
- $120 - $140 a day
- Part-time
- Remote
- Mid-level
- Organizational skills
- Computer skills
- Work from home
- Flexible schedule
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8d
EXECUTIVE ADMINISTRATIVE ASSISTANT
AVOW INC —Naples, FL
- $65,000 - $75,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 403(b) matching
- Mileage reimbursement
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Administrative Business Partner II - Finance
Arthrex —Naples, FL
- Word processing
- Writing skills
- Basic math
- Paid parental leave
- Health insurance
3d
Executive Assistant
The Moorings Park Institute Incorporated —Naples, FL
- HIPAA
- English
- Office
- Wellness program
- Health savings account
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8d
Administrative Assistant to President and Director of Technology
Axis Satellite, LLC —Fort Myers, FL
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Health insurance
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Executive Assistant
Quality Enterprises USA, Inc. —Naples, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
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Executive Assistant to the President/ Direct Experience Required
Liberty Youth Ranch —Bonita Springs, FL
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
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Executive Assistant to the Owner – Operations & Office Leadership Track
Anago Cleaning Systems OF SWFL —Fort Myers, FL
- $45,000 - $60,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- 401(k)
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Administrative Assistant II
Florida Gulf Coast University —Fort Myers, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Administrative Assistant
Florida Gulf Coast University —Fort Myers, FL
- Full-time
- Microsoft Excel
- 6 years
- Microsoft Outlook
3d
Assistant Executive Director
Experience Senior Living —Cape Coral, FL
- $85,000 - $90,000 a year
- Weekends as needed
- Background check
- Clean driving record
- Management
- Paid holidays
- Disability insurance
Quick Apply
Operations Coordinator for Oncology Diagnostic Testing Organization
NeoGenomics Laboratories —Fort Myers, FL
- Oracle
- Microsoft Outlook
- Mid-level
- Employee stock purchase plan
- Paid holidays
Quick Apply
Office Manager/Administrative Assistant
The Immokalee Foundation Inc —Naples, FL
- Google Workspace
- Inventory management
- Writing skills
7d
Personal Assistant
Zing Patio —Naples, FL
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
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Household Operations Manager & Executive Personal Assistant
Get Efficient —Cape Coral, FL
- $20 - $30 an hour
- Full-time
- Hospitality
- Clean driving record
- Mid-level
- Professional development assistance
- Flexible schedule
Quick Apply
Executive Administrative Assistant
Habitat for Humanity of Lee and Hendry Counties —Fort Myers, FL
- $19 - $24 an hour
- Monday to Friday
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Commercial Services Business Manager
NeoGenomics Laboratories —Fort Myers, FL
- Marketing
- Computer literacy
- Office
- Employee stock purchase plan
- Paid holidays
Quick Apply

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Executive Assistant

TeleSpecialists LLC -
Fort Myers, FL

Quick Apply

Job Details

Benefits

Paid training
Health insurance
Dental insurance
Tuition reimbursement
Leadership training provided
Vision insurance
401(k) matching
Opportunities for advancement

Qualifications

Computer operation
Confidential information handling
Microsoft Excel
Microsoft Outlook
Business travel arrangements
Executive administrative support
Microsoft Teams
Managing executive calendars
Stakeholder relationship building

Full Job Description

This is an in-office position based in our Fort Myers, FL office.

About Us:

TeleSpecialists is transforming healthcare delivery as the nation's largest and fastest-growing digital healthcare leader. By providing expert neurological and psychiatric care directly to over 400 hospitals and health systems across the country, we don't just provide care; we pioneer solutions that make quality healthcare easily accessible.

Join a team where your passion meets our purpose. If you’re inspired by innovation, thrive in a collaborative and entrepreneurial environment, and want to be a part of a team that’s reshaping the future of patient care, we want you on our team. At TeleSpecialists, you'll discover more than just a job. You will be able to experience meaningful work, accelerated career growth, and the opportunity to redefine healthcare for the future.

Tele Specialists Offers:

A great culture with a team environment
A fun, diverse work environment
A rapidly growing company with career advancement opportunities
Medical, Dental and Vision benefits
Tuition Reimbursement
401k match
Paid Vacation
Leadership Training Classes
Mentorship Program

About the Role:

The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer. This position serves as a trusted business partner by managing executive priorities, coordinating communications, organizing meetings and travel, tracking strategic initiatives, and ensuring the efficient operation of the Executive Office. The Executive Assistant exercises sound judgment maintains strict confidentiality and proactively anticipates the needs of the CEO while supporting organizational effectiveness.

Essential Duties and Responsibilities:

Manage and maintain the CEO's complex calendar, ensuring appointments and priorities are accurately scheduled and optimized.
Coordinate executive meetings, including scheduling, logistics, agendas, meeting materials, and follow-up actions.
Prepare correspondence, reports, presentations, memoranda, and other executive communications.
Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense documentation.
Prepare briefing materials, reports, and background information to support executive meetings and presentations.
Communicate on behalf of the CEO with internal departments, executives, board members, physicians, vendors, and external business partners.
Track action items resulting from executive meetings and ensure timely completion by responsible stakeholders.
Monitor deadlines and proactively follow up on commitments, projects, and organizational priorities.
Maintain confidential business records, executive files, and sensitive company information.
Coordinate executive office operations, including ordering office supplies and maintaining administrative processes.
Assist with executive expense reporting, invoice processing, and other administrative financial activities.
Support special projects and strategic initiatives as assigned.
Perform other duties as assigned to support executive leadership and organizational objectives.

Qualifications:

Required

Bachelor's degree in Business Administration, Communications, or a related field, or an equivalent combination of education and experience.
Minimum of two (2) years of executive administrative support experience supporting senior executives.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
Experience managing complex executive calendars and travel arrangements.
Excellent written and verbal communication skills.
Demonstrated ability to handle confidential information with discretion and professionalism.

Preferred

Experience supporting C-suite executives.
Experience coordinating executive-level meetings and board materials.
Project management experience.
Healthcare or professional services industry experience.

Knowledge, Skills, and Abilities:

Exceptional organizational and time management skills with the ability to prioritize multiple competing demands.
Strong attention to detail and commitment to accuracy.
Excellent interpersonal skills with the ability to build effective working relationships across all organizational levels.
Ability to exercise sound judgment and maintain strict confidentiality.
Highly self-motivated, proactive, and resourceful.
Strong analytical and problem-solving abilities.
Ability to work independently with minimal supervision.
Ability to thrive in a fast-paced, dynamic environment while maintaining composure under pressure.
Strong written, verbal, and presentation communication skills.
Ability to anticipate executive needs and proactively resolve issues before they arise.
Demonstrated professionalism, discretion, and executive presence.
Ability to collaborate effectively with interdisciplinary teams and external stakeholders.

Travel Requirements (if applicable): 5% - 10% (occasional travel may be required)

Other Duties:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties, responsibilities, and activities may change or be assigned at any time based on business needs.

Physical Requirements:

Must be able to remain in a stationary position (sitting or standing) for prolonged periods, often up to 75% of the workday.
Needs to occasionally move about inside the office to access file cabinets, office machinery, or shared workspaces.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and printer.
Must be able to exchange accurate information with clients and co-workers in person, over the phone, and via digital platforms.
Occasionally moves or transports office supplies, files, or equipment weighing up to 25 pounds.
Occasionally positions self to maintain files in cabinets or access equipment stored in low or high areas.
Requires close visual acuity to perform activities such as preparing and analyzing data, transcribing, and viewing a computer monitor for extended periods.

Equal Employment Opportunity & ADA Statement

The Company is an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. The Company will provide reasonable accommodations for qualified individuals with disabilities in accordance with applicable laws.

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executive assistant jobs in estero fl

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