Executive Administrator
Company: Premier Financial Group
Location: Eureka, CA
Position Type: Estimated 20 - 25 hours/week to start
Schedule: Flexible within business hours, ex: 8:30am – 2:30pm
On-Site, Non-Negotiable
Cover Letter and resume required to be considered.
Position Overview
The Executive Administrator provides high-level administrative and operational support to the CEO/CFO at Premier Financial Group. This role is critical in maintaining organization, communication, and efficiency across executive functions and client-facing operations.
The ideal candidate is proactive, detail-oriented, and highly organized. They have strong communication skills and the ability to maintain a high level of confidentiality, managing multiple priorities in a fast-paced environment. This position will begin part-time with the opportunity to transition into a full-time role based on the needs of the executive.
About Premier Financial Group
Premier is a fiduciary wealth management firm dedicated to providing exceptional services to our clients. Our firm is built on a foundation of integrity, open communication, and collaboration. We offer a supportive work environment that encourages professional growth and values long-term commitment.
Compensation & Benefits
At Premier, we believe in rewarding our team members for their dedication and hard work. We offer a competitive compensation package that includes:
- Salary range $22 - $24 an hour based on experience and qualifications
- Merit annual bonus, based on performance and firm revenue
Key Responsibilities
- Executive & Administrative Support
- Provide direct support to CEO/CFO with daily administrative needs
- Manage complex calendaring, scheduling, and meeting coordination
- Draft, edit, and manage professional correspondence and communications
- Assist with email management and prioritization
- Client & Communication Support
- Serve as a point of contact for client interactions and inquiries
- Assist in drafting client communications and follow-up materials
- Support prospective client tracking and relationship management
Operations & Project Management
- Manage and track tasks and workflows
- Assist with internal project coordination and execution
- Maintain organization across systems, files, and processes
- Technology & Systems Support
- Perform data entry and reporting in Excel and other platforms
- Assist with laptop/mobile setup and basic tech coordination
- Utilize Microsoft Office Suite (Outlook, Word, Excel, Teams) for daily operations
Marketing & Social Media
- Support social media management
- Assist with light marketing initiatives and content coordination
Qualifications & Skills
- 3+ years of administrative or executive support experience
- 3+ years of customer service or client-facing experience
- Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams)
- Experience with task and project management systems (Asana preferred)
- Excellent written and verbal communication skills
- Highly organized with strong attention to detail
- Strong time management skills with the ability to prioritize competing demands and meet deadlines
- Demonstrates strong emotional intelligence and professionalism, contributing to a positive team environment
- Self-motivated with the ability to work both independently and collaboratively
Additional Skills & Competencies
- Strong problem-solving and critical thinking abilities
- High level of discretion and ability to handle confidential information
- Proactive mindset with the ability to anticipate needs and take initiative
- Strong interpersonal skills with the ability to build positive, collaborative relationships across teams
- Adaptable and effective in a fast-paced, evolving work environment
- Basic data management and reporting skills (Excel or CRM systems)
- Experience supporting senior leadership or executives (preferred)
- Ability to streamline processes and improve operational efficiency
- Highly coachable with a growth mindset; actively seeks feedback, adapts quickly, and implements improvements with minimal oversight
Preferred (Not Required)
- Experience in financial services
- Social media and/or marketing experience
Pay: $22.00 - $24.00 per hour
Work Location: In person
