EDUCATION COORDINATOR (PART-TIME 20 HOURS / WEEK)
SCHAUMBURG, IL OR REMOTE
Feel good about your work—and your workplace.
The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients in their care. You can be a part of this important work—join more than 160 change-makers, collaborators, and advocates as we continually work towards excellence.
We live our core values of collaboration, dedication, commitment, and improvement every day. And we know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our policies, culture, and people strengthen this commitment every day. As a result, ASA has been named one of the Best and Brightest Companies to Work For in Chicago and the Nation® for the past ten years.
ASA offers flexible hybrid work arrangements, a "dress for your day" mindset, generous time off, plus professional development and educational benefits, so you can write your own story. What's more because ASA is a professional association—not a corporation—we value performance over profits.
Be part of a collaborative, caring community.
Position Summary:
The Education Coordinator provides operational and administrative support for Education, Member Services, and Business Development functions. This role serves as a centralized point of coordination for high-volume, transactional workflows, ensuring consistent, timely, and accurate execution of education-related support activities.
This position manages support requests, assists with LMS operations, facilitates group enrollment processes, supports compliance reporting cycles, and maintains operational documentation and metrics through Jira. This role helps improve efficiency, reduce duplication of effort, and enhance the overall member and client experience.
This is a part-time position (approximately 20 hours per week).
Primary Position Responsibilities:
· Serve as the centralized point of contact for Education-related member support requests, including triaging and managing Jira tickets, monitoring queues, ensuring timely responses, and maintaining service-level expectations.
· Support group enrollment operations and Business Development activities by coordinating onboarding tasks, assisting with institutional enrollments, and providing client support.
· Execute high-volume operational workflows, including:
- Manual enrollments and enrollment key creation
- Credit corrections and adjustments
- LMS troubleshooting and account updates
- Duplicate record management
- Refund-related access updates
· Support LMS-related administrative functions, including:
- Group participant support
- Product access troubleshooting
- Institutional account updates
- Course and enrollment maintenance
· Support reporting and data requests for Business Development and internal stakeholders.
· Manage Member Services incoming requests through the online member help desk (Jira), ensuring consistent triage, accurate responses, timely resolution, and appropriate escalation when needed.
· Track, compile, and report metrics related to member support activities, identifying trends, recurring issues, and opportunities for process improvement.
· Maintain records of support cases, documentation, and standard operating procedures (SOPs) to ensure consistency, transparency, and continuity of operations.
· Coordinate communication and operational tasks across Education, Member Services, and Business Development teams to ensure alignment and efficient service delivery.
· Assist with onboarding processes for new institutional clients, including communication of next steps and set-up coordination.
· Update and maintain auto-replies, templates, and communication materials across shared inboxes.
· Ability to perform work in alignment with ASA core values: Dedication, Collaboration, Commitment to Excellence, Continuous Improvement.
Position Qualifications:
· Associates degree preferred.
· Minimum 2 years of related experience. Administrative, operations, customer support, and/or education program coordination experience preferred.
· Experience with Learning Management Systems (LMS), CRM systems, or ticketing platforms (e.g., Jira) preferred.
· Strong attention to detail and ability to manage high-volume, repetitive tasks with accuracy.
· Excellent organizational, time management, and problem-solving skills.
· Strong written and verbal communication skills.
· Ability to work collaboratively across teams and manage competing priorities.
· Proficiency in Microsoft Office and familiarity with data tracking and reporting tools.
ASA Benefits:
As part of the health care community, we offer a full slate of health, financial, and wellness benefits to support personal and family needs, including quality medical, dental, and vision insurance at a reasonable cost, 401K match, a free fitness center, breastmilk shipping, CALM subscription, volunteer committees, employee resource groups, and much more. More detailed benefits information can be found at: https://www.asahq.org/about-asa/work-at-asa/benefits (https://www.asahq.org/about-asa/work-at-asa/benefits).
ASA Compensation Philosophy:
ASA conducts market analysis of its positions, ensuring the compensation is comparable with jobs of the same level, skills, and abilities. Additionally, ASA believes in the importance of pay equity and consider internal equity of our current team members as part of any final offer. ASA strives to be transparent with our pay practices both internally and externally.
Position Compensation:
This position is a non-exempt/hourly position. The target hiring pay range for this position is: $25/hour or approximately $49,000 annually. This position is not eligible for a yearly bonus/incentive.
Compensation decisions consider a wide range of factors, including but not limited to relevant experience, skills, certifications, business needs, and organizational policies.
EEOC:
ASA is an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Decisions affecting employment are considered without regard to disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected characteristic.
Environment:
While performing the duties of this job, the employee regularly works in an office environment with light noise. Work may be frequently interrupted. The employee will spend most of the workday sitting, computing, and talking/hearing. May require lifting (boxes) in the 10-25 lb. range requiring the ability to bend at the waist and knee.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
