Top 15 Administrative specialist Jobs in Everett, Wa

Data Entry Specialist
Paragon Manufacturing Corp. —Everett, WA
- $20 - $25 an hour
- Full-time
- ERP systems
- Office
- Continuous improvement
- Health insurance
- Dental insurance
Quick Apply
16h
Administrative Support Specialist - Training
South County Fire —Everett, WA
- $72,907.60 - $89,988.79 a year
- 8 hour shift
- Clean driving record
- Writing skills
- HIPAA
- AD&D insurance
- Paid holidays
6d
Administrative Specialist
Quantum3 Group LLC —Bothell, WA
- $24 an hour
- Full-time
- Background check
- Writing skills
- Research
- Health savings account
- Paid holidays
Quick Apply
11d
Administrative Professional III- Extended Day Program
Lake Washington School District —Redmond, WA
- $36.12 an hour
- Online Application
- Microsoft Word
- Mid-level
- Office
8d
Administrative Professional IV - Human Resources
Lake Washington School District —Redmond, WA
- $39.61 an hour
- Online Application
- Word processing
- Mid-level
- Office
4d
Laboratory Records & Administrative Specialist
Terrestris Global Solutions —Bothell, WA
- $21.05 - $26.14 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Retirement plan
Quick Apply
Office Support Professional
Cintas —Lynnwood, WA
- $21.05 - $26.54 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Profit sharing
- AD&D insurance
4d
Administrative Specialist II - BU
City of Seattle —Seattle, WA
- $35.56 - $41.31 an hour
- Online Application
- Background check
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
1d
Office Support Specialist
Western National Group & Umialik Insurance —Seattle, WA
- $21.50 - $26.00 an hour
- Full-time
- Office
- High school diploma or GED
- US work authorization
- Paid parental leave
- Health savings account
Quick Apply
Substitute Instructional Assistant and/or Office Professional 2026-2027
Lake Washington School District —Redmond, WA
- $23.55 - $27.82 an hour
- High school diploma or GED
- Public school
- Entry level
4d
Commercial Lines Support Specialist I
Western National Group & Umialik Insurance —Seattle, WA
- $20.76 - $28.05 an hour
- Full-time
- Office
- High school diploma or GED
- US work authorization
- Paid parental leave
- Health savings account
Quick Apply
9d

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Administrative Support Specialist - Training
South County Fire —Everett, WA
Back-up to front desk/reception as needed. Must have and maintain a valid Washington State Driver’s License with acceptable driving record.
$72,907.60 - $89,988.79 a year
6d
Patient Care Specialist (Dental Front Office Coordinator/Clinical Support)
Holliday Dental Wellness —Seattle, WA
Help guide patients through their care journey and next steps. Comfortable in both administrative and clinical spaces. Supportive, low-stress work environment.
$23 - $28 an hour
Quick Apply

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Data Entry Specialist

Paragon Manufacturing Corp. -
Everett, WA

Quick Apply

Job Details

Full-time
$20 - $25 an hour
16 hours ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance

Qualifications

Spreadsheets
ERP systems
MRP
Continuous improvement
Attention to detail
Productivity software
Cross-functional collaboration
Order entry
Cross-functional communication
Quality data entry

Full Job Description

Position Description: Data Entry Specialist

Reports To: Director of Engineering

FLSA Status: Non-Exempt
Location: Full-time, on-site position in Everett, WA

Position Summary

The Data Entry Specialist is responsible for maintaining accurate data entry and record-keeping within the Engineering Department. Working closely with cross-functional teams, this role ensures order and quote details are entered accurately and efficiently. As the department grows, this position will undergo cross-training to support additional responsibilities as a Quoting Assistant.

Essential Responsibilities

Coordinate with the Engineering Department for current material costs, supplier lead times, and sourcing inputs to ensure quote accuracy
Identify approved suppliers for new BOM items and coordinate sourcing inputs in support of the Purchaser to ensure quote readiness and material feasibility
Support rebids and quote revisions by incorporating updated cost inputs, scope changes, engineering revisions, and lessons learned from prior builds
Spot and flag potential pricing and delivery risks during data entry, such as lead time delays, fluctuating material costs, and unclear order specifications
Maintain consistency between quoted assumptions (labor, material, process) and actual production execution; flag discrepancies that indicate estimating gaps
Ensure all quote data, cost models, assumptions, and supporting documentation are properly documented and stored in company systems for traceability and future reference
Support continuous improvement of the quoting process by identifying recurring estimating errors, cost model gaps, or process inefficiencies

Required

Proficiency in Microsoft 365 with emphasis in Excel
Strong attention to detail, organizational discipline, and ability to manage multiple department data entry simultaneously
Effective communication skills for cross-functional coordination with Engineering, Operations, and Business Operations

Preferred

Familiarity with ERP/MRP systems and production management software
Exposure to regulated industries (aerospace, defense, medical) and associated quoting requirements
Experience with continuous improvement of estimating processes and cost model development

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Work Environment & Physical Requirements

Full-time, on-site position in Everett, WA. This role operates in an office environment with regular interaction on the production floor to validate process assumptions, review manufacturing methods, and coordinate with operations personnel. Requires prolonged use of data entry, spreadsheets, ERP systems, email, and telephone. Must be able to lift up to 25 lbs. and perform basic physical movements including bending, reaching, and standing for moderate periods. Compliance with all facility safety, PPE, and ESD requirements is mandatory when in production areas.

Regulatory / Compliance Requirement

This role operates within a regulated manufacturing environment and must ensure all activities and customer-facing estimates comply with ITAR, RoHS, UL, IPC, ISO 9001, ISO 13485, and AS9100 requirements. The Data Entry Specialist - must maintain awareness of export control implications as they relate to customer RFQs, technical data, and scope of work.

Standard Disclaimers

At-Will Employment: Employment is at-will. Either the employee or Paragon Manufacturing may terminate employment at any time, with or without cause or notice, subject to applicable law. Washington is an at-will state, though employers may not retaliate against employees for exercising protected rights.

Equal Employment Opportunity: Paragon Manufacturing is an Equal Opportunity Employer and does not discriminate on the basis of any status protected by federal, Washington State, or local law. Washington’s Law Against Discrimination prohibits discrimination and retaliation in employment.

Reasonable Accommodation: Paragon Manufacturing provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.

Other Duties: This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of duties. Responsibilities may change based on business needs.

Export Control Compliance: This role may require access to information subject to U.S. export control laws, including ITAR. Employment is contingent upon the ability to comply with those requirements.

This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, compensation, benefits, training, discipline, and termination.

Pay: $20.00 - $25.00 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative specialist jobs in everett, wa

Data Entry Specialist

Administrative Support Specialist - Training

Administrative Specialist

Administrative Professional III- Extended Day Program

Administrative Professional IV - Human Resources

Laboratory Records & Administrative Specialist

Office Support Professional

Administrative Specialist II - BU

Office Support Specialist

Substitute Instructional Assistant and/or Office Professional 2026-2027

Commercial Lines Support Specialist I

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