Top 693 Program assistant Jobs in Excelsior, Mn

Project Coordinator (Construction Industry)
Southtown Refrigeration —Brooklyn Park, MN
- $26 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Profit sharing
- Paid holidays
Quick Apply
Assistant Project Manager
CFS Interiors & Flooring —Saint Paul, MN
- From $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Health savings account
- Health insurance
Quick Apply
Experienced Legal Specialist (Legal Administrative Assistant/Legal Secretary)
HAWS-KM —Saint Paul, MN
- $50,000 - $70,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Health insurance
Quick Apply
Executive Assistant
Harland Medical Systems —Eden Prairie, MN
- $45,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- 3 years
- Health savings account
- Health insurance
Quick Apply
Estimator/Project Coordinator
Golden Valley Supply Co. —Minneapolis, MN
- $73,000 - $82,000 a year
- Full-time
- Mid-level
- Office
- Experience equivalent to degree accepted
- Health savings account
- AD&D insurance
Quick Apply
General Program Coordinator
Somali Museum —Minneapolis, MN
- $21 an hour
- Part-time
- Social media management
- Public speaking
- In-person
Quick Apply
DENTAL OFFICE Receptionist/Patient Coordinator
NORTHPOINTE DENTAL CARE LLC —Blaine, MN
- From $25.50 an hour
- Full-time
- Dental office
- Children
- Accounting
- Free parking
- Health insurance
Quick Apply
Dental Assistant needed at Dental Office Wellness Center!
Natural Smiles Dental Care —Shoreview, MN
- From $40 an hour
- Full-time
- Dental office
- Surgery
- Customer service
- COVID-19 protective measures
- Paid holidays
Quick Apply
Child Care Program Assistant
Minnetonka Public School District —Minnetonka, MN
- $19.08 - $19.65 an hour
- Part-time
- 18 years or older
- High school diploma or GED
- Children
- Dental insurance
- Flexible schedule
Quick Apply
Certified Peer Support Specialist
Alliance Health Care —Saint Paul, MN
- $17 - $19 an hour
- Full-time
- Hybrid work
- Background check
- Driver's License
- Driving
- Mileage reimbursement
- Disability insurance
Quick Apply
Assistant Program Manager
Homeward Bound, Inc. —Minneapolis, MN
- $20 an hour
- Full-time
- Background check
- 18 years or older
- CPR Certification
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Timmons Sheehan Company —Eden Prairie, MN
- $22 - $24 an hour
- Part-time
- Hybrid work
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
Quick Apply
HVAC Technical Support & Applications Specialist
Winsupply Minneapolis —Minneapolis, MN
- From $85,000 a year
- Full-time
- Research
- Mid-level
- Residential
- Health insurance
- Dental insurance
Quick Apply
8d
Licensed Dental Assistant - Privately Owned Office - Sign-on Bonus
Lakeville Modern Dentistry —Lakeville, MN
- From $35 an hour
- Full-time
- Private practice
- Dental office
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Office Coordinator/Logistics Support Specialist
ShippersEdge —Burnsville, MN
- $25 - $30 an hour
- Full-time
- Hybrid work
- Background check
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
1d
I.H.S. Program Coordinator
New Challenges, Inc. —Eagan, MN
- $23 an hour
- Full-time
- Background check
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Program Coordinator
New Challenges, Inc. —Eagan, MN
- $23 an hour
- Full-time
- Background check
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Project Coordinator
Robert Half —Minneapolis, MN
- $26.60 - $30.80 an hour
- Temporary
- Mid-level
- US work authorization
- Organizational skills
- Disability insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant (Wealth Management)
Grant-Shannon —Edina, MN
- $60,000 - $75,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Health savings account
- Health insurance
Quick Apply
Legal Administrative Assistant
Wagner, Falconer & Judd —Minneapolis, MN
- Full-time
- Mid-level
- QuickBooks
- Data entry
Quick Apply

I want to receive the latest job alert for program assistant in excelsior, mn

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

program assistant jobs near excelsior, mn

Technical Support Specialist jobs in Minneapolis, MN

Project Coordinator jobs in Minneapolis, MN

Legal Secretary jobs in Saint Paul, MN

Dental Assistant jobs in Lakeville, MN

Administrative Assistant jobs in Edina, MN

Project Coordinator jobs in Saint Paul, MN

Legal Assistant jobs in Minneapolis, MN

Program Coordinator jobs in Minneapolis, MN

Dental Office Assistant jobs in Blaine, MN

Administrative Assistant jobs in Burnsville, MN

Program Coordinator jobs in Eagan, MN

Program Manager jobs in Minneapolis, MN

Executive Assistant jobs in Eden Prairie, MN

Administrative Assistant jobs in Eden Prairie, MN

Certified Peer Specialist jobs in Saint Paul, MN

Technical Support Specialist jobs in Jersey City, NJ

Technical Sales Engineer jobs in New York, NY

Technical Support Specialist jobs in San Bernardino, CA

Technical Support Specialist jobs in Saginaw, MI

Technical Support Specialist jobs in Columbia, SC

Project Coordinator (Construction Industry)

Southtown Refrigeration
Brooklyn Park, MN

Quick Apply

Job Details

Full-time
$26 - $32 an hour

Benefits

Profit sharing
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Writing skills
Job order costing
Construction industry experience
Managing projects

Full Job Description

About South-Town Refrigeration and Mechanical:
South-Town Refrigeration & Mechanical is the Midwest’s premier commercial refrigeration and mechanical service contractor. Family-owned and operated since 1954, we provide customers in the Twin Cities and beyond with world-class service and equipment. Everything we do is customized for your industry, your location, and your exact needs.

A family-run business with family values, South-Town prides itself on being one of the best places to work in the Midwest. That means our employees stay – some have been with us since the late 1970s and early 1980s, and it’s not unusual for staff to refer family members and friends to the team.

Job Summary:
The Project Coordinator supports the Refrigeration and Mechanical Construction teams by managing administrative, financial, and project coordination tasks throughout the full project lifecycle. This role supports Construction Managers and contributes to a positive customer experience by ensuring accurate documentation, timely communication, and efficient coordination among internal teams, vendors, and customers.

Our Core Values
Perseverance / Integrity / Family / Stability / Competency

Roles and Responsibilities:

Provide day-to-day project coordination and administrative support to sales teams, project managers, and department leadership.
Open and set up new construction projects; create and maintain accurate and organized job files from initiation through closeout.
Track and update project progress, including job costing, billing schedules, and overall project status.
Coordinate with vendors and suppliers on equipment quotes, purchase orders, order processing, delivery scheduling, freight tracking, and material logistics.
Create, manage, and track purchase orders for subcontractors, equipment, and materials; work with Accounts Payable to resolve discrepancies and PO-related issues.
Process and review invoices, lien waivers, and contract billing documentation including AIA and T&M billings.
Support Accounts Receivable by assisting with collections, monitoring outstanding balances, and responding to customer invoice requests.
Track warranty periods for equipment and projects; coordinate warranty claims, invoicing, and replacement part orders.
Enter and reconcile daily labor, material, and time ticket data; ensure accuracy with field technician timesheets and job costing systems.
Prepare and submit project-related documentation including permits, inspections, pre-qualifications, and closeout materials such as O&M manuals.
Maintain compliance by ordering certificates of insurance and tracking contractor licenses and renewals.
Assist with onboarding new vendors, suppliers, subcontractors and customers by setting up required documentation and records.
Support Estimating and Sales Teams by assisting with bid preparation, quotes, change orders, and distributing weekly bid reports.
Maintain internal tracking systems including bid trackers, job logs, load lists, and project reporting tools with accurate and current information.
Participate in construction meetings, job cost reviews, WIP meetings, and collections meetings; document and distribute meeting notes as needed.
Assist with inventory material requests and returns, as well as billing for small equipment sales and bid jobs.
Provide general clerical and administrative support, including phone coverage as needed.
Other duties as assigned by manager.

Minimum Requirements:

2-year accounting degree or equivalent experience in construction coordination, project administration, or a related role preferred.
Familiarity with construction processes, billing (AIA/T&M), and job costing principles.
Excellent organizational skills with attention to detail and accuracy.
Ability to manage multiple projects and deadlines in a fast-paced environment.
Proficient in Microsoft Office (Word, Excel, Outlook) and project/accounting software systems.
The ability to operate office equipment sufficiently to perform the job.
Strong communication and problem-solving skills.

Preferred Qualifications:

Working knowledge of Jonas, Smartsheet, Procore, Textura (for project billings), GCPay, and DocuSign.

Physical Requirements:

Ability to sit for extended periods while working at a computer.
Ability to use standard office equipment, including computers, phones, and printers.
Ability to communicate effectively, both verbally and in writing.
Ability to occasionally stand, walk, bend, and reach.

Perks of Joining Our Team:

People First. Always. We support and invest in our team.
Annual Profit Sharing: Eligible employees receive 5–10% profit sharing each year based on company performance.
Health Insurance: Excellent, high-quality medical coverage with multiple plan options to fit your needs.
Free Dental Insurance: South-Town covers 100% of dental premiums for employees and their families.
Vision Insurance: Affordable vision coverage for employees and families.
Company-Paid Life Insurance: South-Town provides life insurance coverage for employees and all their dependents.
Voluntary Benefits: A wide range of optional benefits including life insurance, disability coverage, accident and critical illness plans, identity protection, and more so you can tailor your coverage to your needs.
Retirement Savings: 401(k) Retirement Savings.
Paid Time Off & Holidays: Competitive PTO allowance plus paid holidays.

EEO/AA/M/F/Vets/Disabled

XJ6

Quick Apply

Refine Your Search

program assistant jobs in excelsior, mn

Project Coordinator (Construction Industry)

Assistant Project Manager

Experienced Legal Specialist (Legal Administrative Assistant/Legal Secretary)

Executive Assistant

Estimator/Project Coordinator

General Program Coordinator

DENTAL OFFICE Receptionist/Patient Coordinator

Dental Assistant needed at Dental Office Wellness Center!

Child Care Program Assistant

Certified Peer Support Specialist

Assistant Program Manager

Administrative Assistant

HVAC Technical Support & Applications Specialist

Licensed Dental Assistant - Privately Owned Office - Sign-on Bonus

Office Coordinator/Logistics Support Specialist

I.H.S. Program Coordinator

Program Coordinator

Project Coordinator

Administrative Assistant (Wealth Management)

Legal Administrative Assistant

I want to receive the latest job alert for program assistant in excelsior, mn

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected