Top 40 Museum Jobs in Exton Pa

Executive Assistant
Hagley Museum and Library —Wilmington, DE
- $53,000 - $57,000 a year
- Weekends as needed
- Research
- Mid-level
- Office
6d
The Women's Committee Library and Archives Fellow
Philadelphia Museum of Art —Philadelphia, PA
- $46,561 a year
- Full-time
- Background check
- Inventory management
- Office
- Disability insurance
- Health insurance
7d
Special Collections Associate
The Franklin Inst —Philadelphia, PA
- $30 an hour
- Part-time
- Writing skills
- Research
- Mid-level
- Wellness program
- Paid holidays
Quick Apply
Assistant Museum Educator
College of Physicians of Philadelphia —Philadelphia, PA
- $50,000 - $55,000 a year
- Full-time
- Background check
- School experience
- Classroom
- Commuter assistance
- Health insurance
Quick Apply
2d
Associate Registrar for Exhibitions
Philadelphia Museum of Art —Philadelphia, PA
- $56,292.08 a year
- Full-time
- Background check
- Mid-level
- Office
- Disability insurance
- Health insurance
Associate Registrar for Outgoing Loans
Philadelphia Museum of Art —Philadelphia, PA
- $56,292.08 a year
- Full-time
- Background check
- Mid-level
- Office
- Disability insurance
- Health insurance
7d
Part Time Educator
EASTERN STATE —Philadelphia, PA
- Part-time
- Experience working with children
- Children
- Ability to sit for extended periods
9d
Manager of Member Communications and Audience Strategy
Philadelphia Museum of Art —Philadelphia, PA
- $63,000 a year
- Full-time
- Background check
- Marketing
- Mid-level
- Disability insurance
- Health insurance
Museum Guide - part-time (Nemours Estate)
Nemours —Wilmington, DE
- Part-time
- Customer service
- Ability to climb stairs
- 1 year
ADVANCEMENT & BOARD RELATIONS ASSOCIATE
Delaware Art Museum —Wilmington, DE
- $22 an hour
- Part-time
- Microsoft Outlook
- Writing skills
- Research
- 401(k) matching
Quick Apply
13h
Museum Ambassador
Delaware Art Museum —Wilmington, DE
- $15 an hour
- Part-time
- CPR Certification
- Customer service
- First Aid Certification
- Employee discount
Quick Apply
12d
Director & Curator, List Gallery
Swarthmore College —Swarthmore, PA
- $120,000 - $134,000 a year
- Full-time
- 5 years
- Word processing
- Public speaking
- Paid holidays
- Tuition reimbursement
Director of the Berman Museum of Art
Ursinus College —Collegeville, PA
- Online Application
- Office
- Master's degree
- University
Associate Conservator of Photographic Materials
Philadelphia Museum of Art —Philadelphia, PA
- $72,000 a year
- Full-time
- Background check
- 5 years
- Mid-level
- Disability insurance
- Health insurance
7d
Part-Time Security Associate (Flexible Hours)
Brandywine Conservancy & Museum of Art —Chadds Ford, PA
- $15 an hour
- Part-time
- Background check
- Driver's License
- Entry level
- Flexible schedule
Sales Associate
Winterthur Museum, Garden & Library —Winterthur, DE
- $15.60 an hour
- Weekends as needed
- Ability to lift 50 pounds
- Ability to stand for extended periods
- Entry level
- 403(b) matching
- 403(b)
Archivist
Masonic Library and Museum of Pennsylvania —Philadelphia, PA
- Urgently hiring
- 5 years
- Computer literacy
- Master's degree
- Tuition reimbursement
Quick Apply
Assistant Conservator of Paintings
The Barnes Foundation —Philadelphia, PA
- $31.25 an hour
- English
- Mid-level
- Master's degree
Quick Apply
2d
Facilitator Explainer - Human Biology
The Franklin Institute —Philadelphia, PA
- $18 an hour
- Part-time
- Anatomy knowledge
- Public speaking
- Radiology
- Opportunities for advancement
Quick Apply
Teacher Naturalist
DELAWARE NATURE SOCIETY INC —Hockessin, DE
- $15 - $19 an hour
- Part-time
- Cleaning
- Outdoor work
- Entry level

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Executive Assistant

Hagley Museum and Library -
Wilmington, DE

Apply Now

Job Details

$53,000 - $57,000 a year
6 days ago

Qualifications

Meeting minutes
Correspondence management
Confidential information handling
Office activity coordination
Business support experience for legal executives
Financial reporting
Operations coordination planning
Filing
Executive administrative support
Collaboration with board members
Research
Mid-level
Copy editing
Document workflow management
Invoice payment processing
Data management
Financial records management
Invoice reconciliation
Financial data management
Donation tracking
Meeting facilitation
Presentation preparation
Annual budget preparation
Managing projects
Office management
Managing executive calendars
Fundraising auction planning
Budget review
Board relations
Organizational budget management

Full Job Description

Division: Executive Administration
Reports To: CEO

The Executive Assistant provides high-level, confidential administrative and organizational support to the CEO and the Board of Trustees. This position plays a critical role in supporting effective communication, coordination, and decision-making across all levels of leadership.

The Executive Assistant manages all aspects of Board and committee operations, including scheduling, agenda development, meeting logistics, and minute-taking, utilizing the BoardEffect platform to ensure accurate documentation and efficient information flow. Serving as a key liaison among the CEO, senior leadership, Board members, and staff, this role helps ensure priorities and initiatives are clearly communicated and executed in a timely manner.

In addition, the Executive Assistant researches, drafts, edits, and proofreads correspondence and Board materials; prepares presentations and reports; and tracks administrative and organizational data, initiatives, and projects from inception through completion, often collaborating with internal departments and external partners to support organizational goals.

Specific Duties

Provide high-level administrative and organizational support to the CEO and Board of Trustees, performing a wide range of administrative and office management duties to ensure the timely, accurate completion of projects that support Hagley’s mission and organizational effectiveness.
Coordinate, organize, and manage office communications to facilitate efficient information flow within the Executive Office.
Process departmental invoices and track them through the approval workflow in coordination with the Business Office to ensure timely payment and accurate recordkeeping.
Utilize the BoardEffect platform to manage and maintain Board and CEO files, including agendas, meeting materials, and minutes for the Board of Trustees, Executive Committee, and other standing committees.
Review, edit, and prepare legal documents as directed by the CEO, and process and reconcile monthly invoices from legal counsel.
Assist with annual budget preparation, monitor departmental expenses, and maintain a working understanding of financial statements to support Board reporting and materials distribution.
Maintain Board records, lists, and distribution groups; track and update annual Conflict of Interest and Disclosure Forms, Board Information Sheets, and committee assignments.
Coordinate communication among the CEO, Board members, and committees to ensure timely information sharing, follow-up, and action items.
Provide planning and logistical support for Board-related events, including the Annual President’s Circle Dinner, Game Dinner, and other special functions, managing details such as seating charts, RSVPs, and auction coordination.
Support and schedule meetings and events for the CEO, senior leadership, or Board as needed, including Senior Management and All-Staff meetings.
Collaborate with the Development Division to log, track, and maintain records related to donations and associated documentation using the Altru Platform.

Primarily office-based with regular use of standard office equipment and technology. The role requires frequent interaction with senior leadership, Board members, staff, and external partners, and involves handling confidential information. Occasional evening and weekend hours may be required to support Board meetings, events, or organizational needs.

Salary Range $53-$57K

Click here to apply for the position (link goes to Indeed)

Post Date

Friday, July 17, 2026 - 12:00

Apply Now

Refine Your Search

museum jobs in exton pa

Executive Assistant

The Women's Committee Library and Archives Fellow

Special Collections Associate

Assistant Museum Educator

Associate Registrar for Exhibitions

Associate Registrar for Outgoing Loans

Part Time Educator

Manager of Member Communications and Audience Strategy

Museum Guide - part-time (Nemours Estate)

ADVANCEMENT & BOARD RELATIONS ASSOCIATE

Museum Ambassador

Director & Curator, List Gallery

Director of the Berman Museum of Art

Associate Conservator of Photographic Materials

Part-Time Security Associate (Flexible Hours)

Sales Associate

Archivist

Assistant Conservator of Paintings

Facilitator Explainer - Human Biology

Teacher Naturalist

I want to receive the latest job alert for museum in exton pa

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