REED Autism Services is seeking a highly organized, proactive, and professional Executive Administrative Assistant to support executive-level leadership, including the CEO, CFO, and COO. This role is ideal for someone who thrives in a fast-paced environment, exercises strong judgment and discretion, and excels at managing multiple priorities while serving as a trusted partner to executive leadership.
The Executive Administrative Assistant will perform a variety of administrative and coordination tasks requiring exceptional attention to detail, professionalism, confidentiality, and the ability to work independently. Responsibilities include managing calendars, preparing expense reports, organizing meetings and events, preparing related materials, and supporting organizational initiatives across the leadership team. This individual will also serve as an important gatekeeper for executive leadership, helping to filter competing priorities, manage communications, and ensure leaders remain focused on strategic initiatives.
Location: In-person in Franklin Lakes, NJ
Schedule: Monday-Friday: 8:30am - 4:30:pm with occasional evening or weekend hours (when required)
Pay: $50,000 - $60,000 per year
What We’re Looking For
We are seeking a highly organized and proactive professional who understands the importance of strong executive support within a mission-driven organization. The ideal candidate:
- Has a strong sense of judgment, professionalism, and confidentiality when handling sensitive information and executive matters.
- Takes initiative, thinks several steps ahead, and anticipates the needs of leadership and the organization.
- Is tactful, composed, and maintains a stable temperament in a fast-paced, high-accountability environment.
- Possesses exceptional organizational, prioritization, and multitasking skills, with the ability to manage multiple executives, deadlines, and shifting priorities simultaneously.
- Communicates clearly, professionally, and confidently, both verbally and in writing with executives, board members, employees, and external partners.
- Is highly responsive, detail-oriented, resourceful, and solutions-focused, with strong problem-solving abilities and reliable follow-through.
- Demonstrates strong relationship-building skills and a customer-service mindset that contributes positively to organizational culture and collaboration.
- Is comfortable with technology, including strong Google Workspace knowledge and the ability to coordinate effectively with IT support and organizational systems.
- Has compassion, believes in the mission of REED Autism Services, and is committed to supporting an organization that expands opportunities for individuals with autism.
- Demonstrates the ability to effectively support executive leadership by managing communications, prioritizing competing demands, and exercising sound judgment and professionalism in high-pressure environments.
Key Responsibilities:
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives' calendars and schedule meetings
- Handle internal and external communications, draft correspondence
- Organize and coordinate meeting logistics for staff and board members
- Anticipate the needs of the organization and create efficiencies amongst the leadership team
- Support cross-functional projects and organizational initiatives by coordinating timelines, follow-ups, deliverables, and communication on behalf of executive leadership.
- Manage general office needs: Screen and direct phone calls, distribute correspondence, troubleshoot, maintain and order supplies.
- Maintain professionalism, composure, and strong attention to detail in a fast-paced, high-accountability environment with shifting priorities.
- Organize and maintain files in GoogleWorkspace
- Track and follow up on key action items, decisions, and deliverables on behalf of the executive team.
- Prepare executive reports, information, summaries, and background materials to support informed decision-making.
- Respond to urgent issues and shifting priorities with sound judgment, adaptability, and composure
- Build and maintain strong, professional relationships with internal and external stakeholders on behalf of the executive team.
- Serve as the liaison between executive leadership, and the onsite IT team, communicating technology needs, troubleshooting issues, and ensuring timely resolution.
Experience and qualifications requirements:
- A minimum of 3 years experience supporting senior executives (CEO, COO, CFO, or equivalent)
- 5+ years of administrative experience required
- A minimum of associate’s degree. Bachelor's degree in Business Administration, Communications, or a related field preferred
- Proficiency in Google Workspace, Microsoft Office (Word, Excel, PowerPoint) and general office technology
- Nonprofit, healthcare, education, or mission-driven organization experience preferred
- Strong experience managing calendars, meetings, communications, reports, and confidential information
- Exceptional organizational, multitasking, prioritization, and problem-solving skills
- Excellent written and verbal communication skills with strong professionalism and discretion
- Ability to work independently in a fast-paced, high-accountability environment
- Strong judgment, initiative, reliability, and attention to detail required
- Commitment to the mission of REED Autism Services preferred
This is an excellent opportunity for a detail-oriented professional who is passionate about supporting executive leadership and contributing to the mission-driven work of REED Autism Services.
REED Autism Services is a 501c3 non-profit organization serving individuals with autism across their lifespan so they can thrive and achieve their full potential. Our family of programs: REED Academy, a leading school for students ages 3-21 with campuses in Oakland and Franklin Lakes, NJ; REED Next, offering community-based services for adults with autism ages 21 and older, including residential services, day programming, and job support; Greens Do Good, an innovative, indoor hydroponic vertical farm providing critical job training and employment for teens and adults on the spectrum; REED Intensive Behavior Services, serving children and adolescents with autism who engage in severe challenging behavior; REED PATH Transition Program, a post-secondary, two-year, college-based certificate program in partnership with Felician University designed to build essential career readiness and life skills for young adults with autism, and the REED Foundation for Autism, an active incubator for new ideas and the charitable engine of REED programs.
Join REED Autism Services for a fulfilling career where you’ll make a meaningful difference, grow professionally, and be part of a supportive, impact-driven team.
REED Autism Services is an Equal Opportunity Employer.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Application Question(s):
- How many years of office administration experience do you have and in what roles?
- How many years of experience do you have directly supporting senior executives (CEO, COO, CFO, Executive Director, or equivalent) and in what roles?
- Do you have experience managing complex executive calendars, scheduling meetings, and coordinating priorities across multiple stakeholders? Provide details
- Do you have experience handling confidential or sensitive information? Provide details
- Have you prepared executive reports, presentations, meeting agendas, or board materials? Provide details
- How would you rate your proficiency with the Google Workspace (Docs, Sheets, Gmail, Calendar) and Microsoft Office (Excel, Word, Powerpoint)?
- In which of the following sectors have you previously worked - Nonprofit, Healthcare, Education, Mission-driven organization or none of these?
- What interests you about working with REED Autism Services and supporting its mission?
Education:
Work Location: In person
