Location: Blackstone Valley Community Action Program, Pawtucket, RI
Position Title: Human Resources Specialist - Part Time
Department: Administration
Reports to: Executive Director & CEO
Job Status: Regular/Part-Time/Non-Exempt (20 to 30 hours per week)
Job Summary
The Blackstone Valley Community Action Program (BVCAP) is seeking a dynamic and motivated Human Resources Specialist to join our team on a part-time basis. In this role, you will be instrumental in supporting the full spectrum of human resources functions, ensuring smooth HR operations and fostering a positive workplace environment. Your energetic approach and attention to detail will help drive strategic HR initiatives, enhance employee engagement, and maintain compliance with employment laws. This position offers an exciting opportunity to contribute to organizational success while developing your expertise in human resources management.
The Human Resources Specialist will be a seasoned, management level leader with a passion for the organization’s mission and the ability to effectively communicate complex employee-related information to diverse internal and external stakeholders.
The Human Resources Specialist may also perform special projects as directed by the Executive Director/CEO.
Primary Duties / Essential Functions
Includes the following, but not limited to:
- Provides excellent customer service as it relates to the operations of the Human Resources department to the general public, employees, stakeholders, and applicants.
- Talent Management: Facilitates the onboarding process, including, but not limited to, job offers, enrolling in employee benefits, background checks, communicating benefit information or changes to employees, employee orientation, etc.
- Works with outside vendors to recruit employees of all levels of the organization, such as Indeed, LinkedIn, and other professional organizations, including Temp Agencies.
- Assists in the development and implementation of personnel policies and procedures or the updates of such; prepares and maintains employee handbook and policies and procedures manual.
- Prepares, facilitates, and tracks employee training. May conduct on or off-site training for various departments and initiatives.
- Plans, organizes, and implements employee engagement and recognition initiatives throughout the year.
- Receives employee complaints and completes internal/external investigations within the organization as needed. This includes but is not limited to; EEO, Sexual Harassment, and/or discrimination complaints.
- Prepares reports on investigations or audit findings and makes recommendations to managers based on the investigatory findings.
- Works diligently with the Administration and Management Team to ensure that all employees are treated equally, regardless of their gender, ethnic background, or disability.
- Participates in developing department goals, objectives, and systems. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed.
- Manages employment-related inquiries from applicants, employees, supervisors, and past employees.
- Maintains the HRIS and all department records and files in compliance with RI Retention Law.
- Performs payroll duties and 403(b) duties as assigned, and in compliance with state and federal laws and within proper best practices.
- Manages FMLA, Worker’s Compensation and Injured on Duty programs and works with department managers and affiliates to track and follow through on employee leaves of absence.
- Works with Benefits TPA to coordinate all benefits and handles any employee benefits issues.
- Coordinates and supervises interns based out of the HR department., if needed.
- Performs departmental audits on employee files, billing, and other compliance related tasks.
- Attends and participates in employee disciplinary meetings, terminations, and investigations, as necessary. May prepare or help develop investigative plan and determine actions necessary to resolve the matter for review with the Executive Director/CEO.
- Assures compliance with HR employment laws such as, but not limited to: Employee Retirement Income Security Act, ADA, FMLA, EEO, etc.
- Focuses on Employee Relations, dealing with positive coaching of managers for the benefit of the behaviors of their staff.
- Other duties as assigned
Education Requirement and Prior Work Experience
· Associate’s degree required, with a concentration in Human Resources, Management or Business highly preferred. Bachelor’s Degree preferred.
· SHRM CP/SCP and/or PHR highly desired.
· A minimum of three years’ Human Resources experience is required.
· Three years’ experience working in a non-profit organization is highly desired.
· Proficiency in payroll and HRIS management is necessary.
· Proficient with Microsoft Office 365 (MS Word, Excel, TEAMS).
Core Competencies, Qualifications, & Skills
· Possesses a Mission-Driven focus.
· Grasps complex tasks and situations.
· Demonstrates proper judgment and timely execution regarding support to management/staff.
· Communicates with management, clients, and others in a courteous and professional manner.
· Ability to work well with others in a cooperative team environment.
· Ability to maintain good organizational and time management skills and flexibility in re-arranging priorities.
· Excellent customer service skills and the ability to relate well and work effectively with others/staff.
· Excellent written and verbal communication skills. Proficient in the English Language.
· Detail oriented.
· Understanding and dedication to confidentiality is paramount.
· Must be flexible with time and able to adjust and adapt to a changing work environment.
· Ability to work with diverse employee populations.
Physical Demands and the Work Environment
The physical demands and work environment(s) described below represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions:
This job operates in a semi-private office setting. This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets, and other relevant office items. This is largely a sedentary role; however, some filing is required. Use of computers and computer screens is a considerable time requirement for this position. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary. May be required to work extended hours and some weekends.
Background Checks
Organization may perform a thorough background check of its employees, including a Consent Based Social Security Number Verification (CBSV), and a criminal/sexual predator background check. Employees will be asked to sign an acknowledgement of this background check at the start of the process.
All candidates must have legal authorization to work in the United States.
Compensation: $32 to $38 per hour
Benefits: Paid Time Off; Paid Holidays; Health, Dental and Vision Insurance; Retirement Plan
EEO
The organization is an Equal Opportunity Employer, committed to an equitable and inclusive work environment.
Company Profile
The Blackstone Valley Community Action Program (BVCAP) is a non-profit agency and a member of the nation-wide network of Community Action Programs. Our mission is to assist low-moderate income people and empower them to become self-reliant, responsible citizens. Our programs are funded through federal, state, and local grants. For more information and to see BVCAP’s impact, please visit: https://bvcap.org/
Disclaimer
This job description reflects management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. This job description may change or be updated regularly.
Pay: $32.00 - $38.00 per hour
Benefits:
Work Location: In person
