HR/Office Administrator
Company Overview
Sunset West, a division of Hooker Furnishings Corporation (NASDAQ: HOFT), is seeking an experienced Human Resource Manager to support a team of approximately 50 employees in our Vista, CA location. Sunset West specializes in luxury outdoor furniture for both residential and hospitality markets. Hooker Furnishings, celebrating over a century in business, is a designer, marketer, and importer of case goods, leather, fabric-upholstered, and outdoor furniture.
The Position:
We are looking for an experienced, organized, and enthusiastic Human Resource and Administrative professional to execute daily HR operations and support our onsite teams. This role will encompass daily HR functions and office administration duties. This role offers the opportunity to play a meaningful role on the leadership team, and we are seeking a motivated HR professional who is driven to make an impact, take ownership, and support the success of the Sunset West division.
Duties include:
- Leadership Coaching & Support – Serve as a trusted partner to onsite managers and supervisors by providing day-to-day coaching, guidance on employee relations, performance management, and leadership development. Support leaders in driving a positive, productive, and compliant work environment.
- Payroll Administration– maintains HR/Payroll records, prepares bi-weekly payroll files to send to HFC Payroll Administrator. Assists with reviewing finalized payroll files for accuracy.
- Time Management- assist employees and managers with time management, assuring that timecards are accurate before payroll processing.
- Benefits Administration – provide first line support for employees with questions on employee benefits, accessing related systems and websites, etc. Serve as liaison to ensure questions are answered and issues resolved. Onboard all new hires, provide benefits orientation and ensure all new hire enrollments are completed timely. Assist with annual open enrollment meetings and enrollments.
- Leave Administration – Own and administer all employee leave processes in compliance with California laws and company policies, including CFRA, paid sick leave, and other applicable regulations. Serve as the primary point of contact for employees and managers, ensure accurate tracking and documentation, and manage return-to-work coordination.
- Safety Training- manage new hire safety training as part of the orientation process.
- Recruiting and Onboarding - coordinate interviews with hiring managers, administer pre-employment assessments and required background/drug testing, and write offer letters, maintain internal salary approvals.
- New Employee Orientation – meet with new hires, process new hire paperwork through UltiPro Onboarding, review policies, procedures, UltiPro use, discuss culture and expectations (general), provide office tour. Ensure all tasks on the “New Hire Checklist” are complete and meet audit requirements.
- Performance Management – responsible for annual performance management administration in HRIS. Facilitate proactive performance coaching and performance improvement discussions and documentation as needed.
- Employee Relations – facilitate HR policies regarding employee discipline, performance, absences, tardiness, etc.
- Terminations- Handle out-processing records, including HRIS and payroll and all items on the “Termination Checklist”.
- Worker’s Comp/Safety/OSHA-Provide compliance support including OSHA reporting, and worker’s comp claim handling. Be first line support to report Worker’s Comp claims, facilitate any modified duty restrictions with managers to ensure compliance with restrictions.
- Audit & Compliance – Support internal and external audit activities, including SOX compliance, by maintaining accurate HR records, ensuring adherence to internal controls, preparing required documentation, and responding to auditor inquiries in a timely manner.
- Company Events- Coordinate arrangements for company events, employee appreciation, community projects, and annual social events.
- Office Administration –Monitor the accounting email inbox and distribute invoices. Route for approvals and scan invoices to corporate office. Assist sales and customer service with new customer documentation requests. Coordinate office needs, including supplies, vendors, and general administrative support as needed.
Candidates that will be a great fit will:
- Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- 3–5+ years of HR experience in a generalist or similar role, preferably in a manufacturing, warehouse, or operational environment
- Hands-on experience with California employment laws, including wage and hour compliance, leave administration (e.g., CFRA, paid sick leave), and employee relations
- Experience with HRIS systems, including maintaining employee records, processing HR transactions, generating reports, supporting onboarding, performance management, payroll and time management; experience with UKG or similar platforms preferred.
- Experience with recruiting, including coordinating and conducting interviews, managing pre-employment processes (background checks, drug screens), and supporting hiring managers through the selection and offer process.
- Experience supporting employee relations, performance management, and leadership coaching in a hands-on environment.
- High level of discretion and strong communication skills, with the ability to handle confidential information and build effective relationships with managers, supervisors, and employees at all levels.
- Bilingual (Spanish) a plus.
- Seasonal Business experience a plus.
Pay Range: $65,000-$75,000 – onsite in Vista, CA.
Hooker Furnishings Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
