Top 24 Accounts assistant Jobs in Florham Park, Nj

Accounts Payable Assistant (Construction)
Atlas Supreme Service Inc. —New York, NY
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid time off
Quick Apply
Receptionist/Accounts Payable FT
Somerset Ambulatory Surgery Center (10915) —Somerville, NJ
- $19.60 - $27.00 an hour
- Urgently hiring
- Oracle
- Mid-level
- High school diploma or GED
- Health savings account
- AD&D insurance
Accounting Assistant, Accounts Payable
DSV —Iselin, NJ
- $20.75 - $27.75 an hour
- Temporary
- Research
- Mid-level
- Office
- Paid sick time
23h
Assistant Planner, Sephora Account
Christian Dior Perfumes —New York, NY
- $65,000 - $85,000 a year
- Full-time
- Merchandising
- Mid-level
- Analysis skills
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Commercial Insurance Assistant Account Mgr
LAWLEY AGENCY, LLC —Florham Park, NJ
- $37,950.00 - $72,737.50 a year
- Microsoft Word
- Mid-level
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Commercial Insurance Assistant Account Manager
Lawley Insurance —Florham Park, NJ
- $45,000 - $63,250 a year
- Full-time
- Microsoft Word
- Mid-level
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Accounts Payable Assistant
HELP USA —New York, NY
- $19.23 - $21.63 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
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Asst Mgr, Account Analytics (Cosmetics & Essie)
l'Oréal —New York, NY
- $80,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
2d
Assistant Account Manager (Insurance)
Oawins Group —Ridgefield Park, NJ
- $50,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
4d
Assistant Account Executive
Prosek Partners —New York, NY
- $50,000 - $55,000 a year
- Hybrid work
- Bachelor of Science
- Office
- Microsoft Office
- Health insurance
- Dental insurance
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Assistant Account Manager
Qyrax —New York, NY
- $52,374.46 - $63,074.63 a year
- Part-time
- Office
- High school diploma or GED
- US work authorization
- Health savings account
- Health insurance
Quick Apply
2d
BOOKKEEPER / ACCOUNT ASSISTANT
Dumbo Electric —Brooklyn, NY
- $20 an hour
- Full-time
- Basic math
- Data entry
- In-person
Quick Apply
11d
Junior Office Manager (HVAC), Accounts Receivable Focus
WorkHero —New York, NY
- $50,000 - $65,000 a year
- Full-time
- Remote
- Mid-level
- Communication skills
Quick Apply
3d
Assistant Account Executive, Integrated Communications (Consumer)
Derris —New York, NY
- $50,000 - $55,000 a year
- Hybrid work
- Management
- Research
- Mid-level
- Opportunities for advancement
Assistant Account Officer/Relationship Manager – Corporate Banking
Seamless Talent —New York, NY
- $80,000 - $120,000 a year
- Data analysis skills
- Research
- Mid-level
Account Assistant, LGs Sales
Tapestry Inc —New York, NY
- $66,500 - $70,000 a year
- Full-time
- Merchandising
- Mid-level
- Office
- Commuter assistance
- Paid parental leave
1d
Assistant Account Executive, Integrated Communications (Consumer)
Orchestra —New York, NY
- $50,000 - $55,000 a year
- Hybrid work
- Management
- Research
- Mid-level
- Opportunities for advancement
Assistant Account Executive, Lifestyle (1 - 2 years experience required)
M Booth —New York, NY
- $49,000 - $55,000 a year
- Writing skills
- Research
- Mid-level
- Commuter assistance
- Paid holidays
Assistant Account Manager - Security and Events
BEST Crowd Management —New York, NY
- $65,000 - $70,000 a year
- Full-time
- Military
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
10d
Account Manager, Prime Services Future and Derivatives Clearing, Assistant Vice President
Citi —New York, NY
- $98,960 - $148,440 a year
- Full-time
- Spanish
- Writing skills
- Mid-level
- Paid holidays
- Disability insurance

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Accounts Payable Assistant (Construction)

Atlas Supreme Service Inc.
New York, NY

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year

Benefits

Paid time off

Qualifications

Vendor relationship building
Accounting systems
Google Workspace
Confidential information handling
QuickBooks
Productivity software

Full Job Description

Description:

Position Summary

Atlas Supreme is a dynamic full-service general contractor, construction manager, and owner's representative delivering projects of varying scale and complexity — from fast-paced commercial fit-outs to ground-up condominiums and sustainable retrofits for affordable housing. As a growing firm with a robust portfolio, we offer an ideal environment for professional growth and hands-on learning.

The AP Assistant is the primary point of contact for Atlas Supreme's subcontractors and vendors throughout the accounts payable process. This is an in-office, communication-focused role where you'll spend much of your day speaking with subcontractors and vendors by phone and email, guiding them through the invoice submission process, collecting required documentation, and ensuring payment requests are complete before they reach the Finance team. While the AP Assistant does not process or approve payments, they play a key role in preventing delays through organization, attention to detail, and proactive communication. This position reports to the AP/AR Specialist with a dotted-line relationship to the Principal.

Requirements:

Key Responsibilities

Vendor & Subcontractor Onboarding

Send prequalification forms to subcontractors
Set up new vendors and subcontractors in Quickbooks and Procore.
Collect and maintain required onboarding documentation, including W-9s, ACH information, and other compliance documents.
Prepare documentation with AP/AR Specialist to set up new credit lines with vendors
Maintain accurate and organized vendor records.

Vendor Support & Communication

Serve as a professional and responsive point of contact by phone and email, ensuring subcontractors and vendors receive clear, timely communication regarding invoice submissions and payment inquiries.
Manage the AP inbox and respond to incoming requests in a timely and professional manner.
Share and guide vendors through Atlas Supreme's invoice submission process.
Communicate payment timelines and status updates based on information provided by the Finance team.
Build positive, professional relationships with subcontractors and vendors.

Invoice & Payment Request Intake

Review incoming invoices and payment requests for completeness.
Confirm all required supporting documentation has been provided, including purchase orders, approved change orders, lien waivers, certified payroll (when applicable), and current insurance certificates.
Identify missing or incorrect documentation and work directly with subcontractors to resolve issues before submission.
Collaborate with the PM and the Site Supervisor team to ensure timely approvals.
Prepare complete payment request packages for the AP/AR Specialist and Principal.

Administrative Support

Maintain organized electronic records and documentation.
Track outstanding vendor documentation and follow up as needed.
Assist in maintaining accurate data within Quickbooks, Procore and other internal systems.
Support continuous improvement of finance and vendor management processes.

Qualifications

We're looking for someone who is organized, eager to learn, and enjoys helping people.

Required

2+ years of experience in an administrative, customer service, vendor coordination, or accounts payable support role.
Experience with Quickbooks and Google Workspace
Ability to maintain confidentiality when handling financial and vendor information.
Professional, positive, and customer-focused attitude.
Excellent written and verbal communication skills.
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple tasks while meeting deadlines.
Comfortable learning new software systems.

Preferred

Experience in construction, accounting, or finance.
Experience with Procore or similar construction management software.
Experience working with vendors and/or subcontractors.

Benefits

Flexible PTO
Annual performance bonus eligibility
Catered meals in our office
Modern office conveniently located near Grand Central Terminal
Opportunities for internal career growth

Compensation: $60,000 - $80,000 / year

Atlas Supreme is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe in providing fair opportunities and a welcoming environment for everyone to thrive.

Quick Apply

Refine Your Search

accounts assistant jobs in florham park, nj

Accounts Payable Assistant (Construction)

Receptionist/Accounts Payable FT

Accounting Assistant, Accounts Payable

Assistant Planner, Sephora Account

Commercial Insurance Assistant Account Mgr

Commercial Insurance Assistant Account Manager

Accounts Payable Assistant

Asst Mgr, Account Analytics (Cosmetics & Essie)

Assistant Account Manager (Insurance)

Assistant Account Executive

Assistant Account Manager

BOOKKEEPER / ACCOUNT ASSISTANT

Junior Office Manager (HVAC), Accounts Receivable Focus

Assistant Account Executive, Integrated Communications (Consumer)

Assistant Account Officer/Relationship Manager – Corporate Banking

Account Assistant, LGs Sales

Assistant Account Executive, Integrated Communications (Consumer)

Assistant Account Executive, Lifestyle (1 - 2 years experience required)

Assistant Account Manager - Security and Events

Account Manager, Prime Services Future and Derivatives Clearing, Assistant Vice President

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