Top 1829 Administrative assistant Jobs in Florham Park, Nj

Construction Administrative Coordinator
Woodmont Properties —Fairfield, NJ
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Basic math
Quick Apply
Administrative Clerk
Ledoux & Co. —Rockaway, NJ
- $30 - $35 an hour
- Computer literacy
- No experience needed
- Office
- Paid time off
- Flexible schedule
Quick Apply
2d
Office Administrator
ASSA ABLOY —Fairfield, NJ
- $29 - $34 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Bodyshop Office Assistant
Nielsen Automotive Group —East Hanover, NJ
- $65,000 - $85,000 a year
- Full-time
- Dealership
- Typing
- Negotiation
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Asst.
Valley National Bank —Morristown, NJ
- $57,100 - $95,200 a year
- Microsoft Outlook
- Research
- Office
Quick Apply
10d
Executive Assistant
Daiichi Sankyo, Inc. —Basking Ridge, NJ
- $39.40 - $59.10 an hour
- 7 years
- Word processing
- Data analysis skills
7d
PROGRAM ADMINISTRATIVE COORDINATOR
Madison Area YMCA —Madison, NJ
- $45,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Ability to lift 50 pounds
Quick Apply
Front Desk Receptionist
Goetz Schenker Blee & Wiederhorn, LLP —Livingston, NJ
- $23.36 - $28.13 an hour
- Full-time
- Administrative experience
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
1d
Receptionist
US AMR-Jones Lang LaSalle Americas, Inc. —Florham Park, NJ
- $45,400 - $65,600 a year
- Online Application
- Background check
- English
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply
8d
Administrative Assistant
RWJBarnabas Health Corporate Services —West Orange, NJ
- $69,125 - $86,407 a year
- Full-time
- Microsoft Outlook
- Word processing
- Research
- Paid parental leave
- Paid holidays
3d
Part-Time Morning Receptionist
KENT PLACE SCHOOL —Summit, NJ
- $20 - $25 an hour
- Part-time
- School experience
- Mid-level
- Administrative experience
Quick Apply
9d
Appointment Setter
Ledoux & Co. —Rockaway, NJ
- $25 - $35 an hour
- No experience needed
- Communication skills
- Entry level
- Paid time off
- Flexible schedule
Quick Apply
2d
Part-Time Afternoon Receptionist
KENT PLACE SCHOOL —Summit, NJ
- $20 - $25 an hour
- Part-time
- School experience
- Mid-level
- Administrative experience
Quick Apply
9d
Senior Administrative Coordinator
Eisai —Nutley, NJ
- $35 - $47 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- 5 years
Administrative Assistant (Temporary) (On-site)
Wealth Enhancement Group —Summit, NJ
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- 401(k) matching
Data Entry Clerk
Stuart M Homer MD and Associates —Avenel, NJ
- $35 - $40 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Dental insurance
- 401(k)
Quick Apply
4d
Administrative Coordinator
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Millburn, NJ
- $24 - $30 an hour
- Full-time
- Mid-level
- Reliable transportation
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
CSL Seqirus —Summit, NJ
- $46.15 - $54.81 an hour
- Full-time
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
Billing Clerk / Administrative Assistant
Mental Health Association —West Orange, NJ
- $40,000 a year
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant/Paralegal
County Hall Insurance Company, Inc., RRG —Edison, NJ
- $40,000 - $50,000 a year
- Full-time
- Writing skills
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
13d

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Construction Administrative Coordinator

Woodmont Properties -
Fairfield, NJ

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Qualifications

Microsoft Excel
Microsoft Outlook
Phone communication
Basic math
Construction industry experience
Conflict management
Client interaction via phone calls

Full Job Description

Summary: The Construction Administrative Coordinator must be able to communicate professionally and demonstrate the ability to submit quality work internally and externally. This role involves administrative functions and reports directly to the Construction Contracts & Operations Manager. This position is based out of our Fairfield Main Office.

Location: Hybrid

The candidate will be a team player working cohesively with the entire construction department both in person and at remote locations.

Essential Duties and Responsibilities include the following:

Serve as a primary administrator for document control within Procore, including drawings, correspondence and insurance.
Drawing management: Upload all drawings and revisions to Procore and plot/print hard copies when requested for both the main office and the construction sites. Coordinate with design professionals when page numbering errors are noted prior to uploading. Ensure design professionals are familiar with submitting via Procore Correspondence. Provide project teams with drawing logs on a weekly basis.
Contact management: Maintain all directories with current information and distribute contact information in accordance with established procedures.
Insurance tracking: Ensure all contractor certificates of insurance are current in Procore. Proactively request renewal certificates prior to expiration. Assist with the collection of other compliance documents as needed.
Create and maintain rental equipment logs including model numbers, serial numbers, dates of rental, replacement values, etc. Request certificates of insurance for rental equipment.
Maintain organized digital and hard copy project documentation as required by project teams.
Coordinate and manage project closeout documentation, including warranties, as-builts, and O&M manuals, ensuring complete and accurate turnover to Property Management.
Provide overall administrative support to the construction team.
Other duties and projects as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies

Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to prioritize and meet deadlines.
Strong analytical, mathematical, and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associates or Bachelors Degree in Accounting, or equivalent experience with construction accounting, required.
3+ years experience in the construction industry is required
Experience and proficiency with Microsoft Suite programs (Word, Outlook, Excel)
Experience with Procore and Timberline (Sage) or similar construction software
Ability to communicate professionally via emails and phone calls
Coordinate multiple projects simultaneously with attention to detail and accuracy
Strong organizational and time management skills

Language Skills

Ability to read, comprehend simple and complex instructions, professional correspondence, and memos. Ability to write professional-level correspondence. Ability to effectively present information on a one-on-one basis to co-workers and other employees.

Mathematical Skills

Advanced math skills - ability to add, subtract, multiply, divide, analyze basic financial information and large data sets.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to handle conflict and communicate effectively in a clear and concise manner.

Certificates, Licenses, Registrations

None required.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
Must be able to access and navigate each department at the organizations facilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. When working at a field office, the noise level may be moderate to noisy.

Work Week

Full time. Exempt. 80% of the position will be spent in the Fairfield office, 20% of the position will be spent in Field Offices throughout the current construction portfolio.

Quick Apply

Refine Your Search

administrative assistant jobs in florham park, nj

Construction Administrative Coordinator

Administrative Clerk

Office Administrator

Bodyshop Office Assistant

Executive Administrative Asst.

Executive Assistant

PROGRAM ADMINISTRATIVE COORDINATOR

Front Desk Receptionist

Receptionist

Administrative Assistant

Part-Time Morning Receptionist

Appointment Setter

Part-Time Afternoon Receptionist

Senior Administrative Coordinator

Administrative Assistant (Temporary) (On-site)

Data Entry Clerk

Administrative Coordinator

Executive Assistant

Billing Clerk / Administrative Assistant

Executive Assistant/Paralegal

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