Top 2253 Admin program assistant Jobs in Florida

Legal Administrative Assistant ¦Community Association Practice
JP Firm —Saint Petersburg, FL
- Full-time
- Microsoft Excel
- Mid-level
- 3 years
Quick Apply
Secretary/Administrative Assistant
Pottsco Industrial Services —Clewiston, FL
- From $17 an hour
- Full-time
- Bilingual
- Customer service
- Office
Quick Apply
Executive Assistant
Confidential —Miami Beach, FL
- Full-time
- Hybrid work
- Microsoft Outlook
- Travel
- In-person
- Disability insurance
- Health insurance
Quick Apply
Executive Assistant
Confidencial —Miami, FL
- $80,000 - $90,000 a year
- Full-time
- Spanish
- Google Workspace
- 5 years
Quick Apply
Administrative Assistant
Meisner Electric, Inc —Boca Raton, FL
- From $22 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Personal Executive Assistant to CEO
Confidential —Miami, FL
- Up to $65,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Escrow Assistant (In Office)
First American Financial Corporation —East Naples, FL
- Office
- High school diploma or GED
- Organizational skills
- Employee stock purchase plan
- Health insurance
Administrative Assistant/Law Clerk
Robert Sheldon's Law Firm —Pompano Beach, FL
- $16 - $20 an hour
- Full-time
- Background check
- Spanish
- Word processing
- Paid time off
Quick Apply
Executive Assistant, Sales & Marketing
HB Elements —Pompano Beach, FL
- Full-time
- Background check
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Dental Assistant Periodontal office
Russo Periodontics —Sarasota, FL
- Part-time
- Background check
- CPR Certification
- Dental office
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
ClickShift —Orlando, FL
- From $16 an hour
- Part-time
- Hybrid work
- Background check
- Sales
- Customer service
- 401(k)
- Professional development assistance
Quick Apply
Administrative Assistant
Ameriprise Financial —Englewood, FL
- $45,000 - $50,000 a year
- Full-time
- Marketing
- Office
- Bachelor's degree
Medical Assistant Front and Back Office
DOCTORS UNITED GROUP —Milton, FL
- $15 - $19 an hour
- Full-time
- Bilingual
- Spanish
- Anatomy knowledge
- Paid training
- Health insurance
Quick Apply
Administrative Assistant
Ajax Paving Industries —Fort Myers, FL
- $20 - $23 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Wellness program
- Paid holidays
Scheduling / Dispatch Office Assistant
Two Trails, Inc. —Bradenton, FL
- $39,000 a year
- Full-time
- Background check
- Office
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
Administrative Assistant
Rolling Door Manufacturing —Miami, FL
- $14 - $16 an hour
- Part-time
- Bilingual
- Customer service
- Office
Quick Apply
Estimating Administrative Assistant
Ryan Incorporated Southern —Deerfield Beach, FL
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Legal Administrative Assistant
Shook, Hardy and Bacon —Miami, FL
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Executive Administrative Assistant - Construction Leadership Team
HV Talent Group —Doral, FL
- $55,000 - $90,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Medical Administrative Assistant
ClearMedica Medical Centers —Brandon, FL
- From $18 an hour
- Full-time
- Spanish
- Google Workspace
- Microsoft Outlook
Quick Apply

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Legal Administrative Assistant ¦Community Association Practice

JP Firm
Saint Petersburg, FL

Quick Apply

Job Details

Full-time

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Serving clients
Administrative experience
High school diploma or GED
Transcription
Legal administrative experience
Productivity software

Full Job Description

Description:

Johnson Pope Bokor Ruppel & Burns, LLP is seeking an experienced Legal Assistant to support an attorney whose practice is devoted primarily to representing homeowner, condominium, and cooperative associations (community associations). The ideal candidate will have a minimum of three (3) years of experience in a law firm setting.

Why Join Johnson Pope?

At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida’s leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.

Position Overview

The Legal Assistant will provide a combination of transactional document preparation, litigation support, and assessment collection assistance. Key responsibilities include preparing and typing dictation, managing case files, e-filing in state and federal courts, coordinating schedules and deadlines, and assisting with discovery and hearing or trial preparation.

Requirements:

Key Responsibilities:

Community Association Governance & Document Support

Support attorneys with the preparation and maintenance of association governing documents and related materials.
Prepare required statutory notices and documentation in accordance with Chapters 718, 719, and 720, Florida Statutes, including board and membership meeting notices, budget and annual meeting materials, election documents, proxies, and committee notices.
Draft association-related correspondence such as resolutions, consent documents, estoppel communications, compliance letters, and enforcement notices.

Litigation and Administrative Proceedings Support

Provide litigation support primarily in Florida state court and administrative forums.
Assist with preparing notices of hearing, mediation documentation, and trial or hearing materials.
Manage litigation calendars and deadlines and coordinate the filing and service of pleadings through the Florida E-Filing Portal and electronic service systems.
Support attorneys in arbitration, mediation, and settlement-related proceedings.
Organize and maintain case files, including pleadings, exhibits, discovery, and correspondence.

Assessment Collections and Enforcement

Assist with delinquent assessment matters, including preparing statutory demand letters, notices of intent to lien, and lien-related documentation.
Draft and record claims of lien and assist with foreclosure filings and related court documents.
Coordinate with property managers, title companies, boards, and other stakeholders.
Monitor statutory deadlines related to collection and enforcement actions.
Prepare correspondence regarding payment arrangements, settlements, and lien releases.

Administrative and Client Support

Maintain consistent communication with association boards, property managers, and vendors.
Assist with client intake, matter setup, and file organization.
Ensure electronic and physical files are accurate and well maintained.
Track key deadlines, statutory timeframes, and court dates.
Provide administrative support related to billing and matter management.

Essential Knowledge, Skills, and Abilities:

Attention to detail with strong organizational and time management abilities.
Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.
Transcribe and manage dictation efficiently.
Excellent communication skills, both written and oral.
Strong organizational and administrative skills.
Client service-oriented with the ability to effectively communicate with clients and team members.
Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.
Confidentiality and professionalism in handling sensitive information.
Ability to work extra hours as needed.
Self-motivated with a willingness to learn.
Ability to work independently while supporting the attorney and paralegal.

Educational/Job Experience Requirements:

High school diploma from an accredited institution.
A minimum of three (3) years of experience as a legal assistant.
Experience with Community association law, Real estate law, Civil litigation, and Collections or foreclosure practice is strongly required.

Office Location: St. Petersburg, FL (In-Person)

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).

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