Top 6489 Administrative Jobs in Florida

Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
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Executive Assistant
Confidencial —Miami, FL
- $80,000 - $90,000 a year
- Full-time
- Spanish
- Google Workspace
- 5 years
Quick Apply
Executive Assistant
Confidential —Miami Beach, FL
- Full-time
- Hybrid work
- Microsoft Outlook
- Travel
- In-person
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
PHOENIX FINANCIAL SERVICES —Fort Lauderdale, FL
- From $40,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Writing skills
- Paid time off
- Professional development assistance
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Administrative Assistant
Grace Lutheran Church and School —Naples, FL
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Retirement plan
Quick Apply
Administrative Assistant
CVS Health —Florida
- $21.10 - $49.08 an hour
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
10d
Clinical Administrative Coordinator - Remote in Florida
UnitedHealthcare —Tampa, FL
- $18 - $32 an hour
- Full-time
- Remote
- Microsoft Word
- Spanish
- Microsoft Outlook
3d
Administrative Assistant
Doctor's Choice - Medicare Made Easy —Orlando, FL
- $18 - $25 an hour
- Full-time
- Remote
- Background check
- Administrative experience
- Associate's degree
- Health savings account
- Health insurance
Quick Apply
14d
Administrative Specialist - All Levels
Toho Water Authority —Kissimmee, FL
- $21.90 - $33.41 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
2d
Administrative Assistant-Call Center Support
City of Fort Lauderdale, FL —Fort Lauderdale, FL
- $24.36 - $37.76 an hour
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
2d
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Boca Raton, FL
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
Quick Apply
4d
Administrative Assistant - Full Time
AirSpec —Florida
- $16 - $18 an hour
- Full-time
- Remote
- Writing skills
- High school diploma or GED
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Secretary / Administrative Assistant (5632)
Three Saints Bay, LLC —Orlando, FL
- $23.93 an hour
- Full-time
- Background check
- Word processing
- ERP systems
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Administrative Processor
ADT Security Services —Orlando, FL
- $19.16 - $31.92 an hour
- Microsoft Word
- Microsoft Excel
- Inventory management
- Paid holidays
- Disability insurance
8d
Administrative Assistant
Arrow Search Partners —Miami, FL
- $90,000 - $110,000 a year
- Mid-level
- Office
- Administrative experience
Administrative Assistant
Kelley Information Technology —Orlando, FL
- $23.51 - $28.31 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Health insurance
- 401(k)
Quick Apply
2d
Commercial Leasing Administrative Coordinator
Beau Recruiting —Coral Gables, FL
- $80,000 - $110,000 a year
- Full-time
- 7 years
- Oracle
- CPA
- Health insurance
- Dental insurance
Quick Apply
3d
Legal Secretary/Assistant - Minimum of 5 years litigation experience required
Billing Cochran, P.A. —Palm Beach Gardens, FL
- $27 - $32 an hour
- Full-time
- 5 years
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
Legal Administrative Assistant ¦Community Association Practice
JP Firm —Saint Petersburg, FL
- Full-time
- Microsoft Excel
- Mid-level
- 3 years
Quick Apply
Dental Treatment Plan Coordinator/ Receptionist
Pines Palm Dental Group —Pembroke Pines, FL
- $18 - $25 an hour
- Full-time
- Bilingual
- Spanish
- Dental office
- Dental insurance
- 401(k)
Quick Apply

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Administrative Supervisor

Rivkin Radler LLP -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Life insurance
Referral program

Qualifications

Legal firm experience
Law office experience
Legal billing

Full Job Description

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

The Administrative Supervisor is responsible for coordinating the billing operations and daily administrative functions of the Jacksonville office of a multi-office law firm. This individual plays a key role in ensuring the timely and accurate processing of billing activities while also maintaining smooth office operations, and serving as a liaison between the Jacksonville office and firm leadership in Uniondale. The Administrative Supervisor sets a leading example of professionalism, efficiency, and adherence to firm policies and procedures.

Key Responsibilities:
Financial Administration & Billing

Oversee the day-to-day billing operations for the Jacksonville office.
Distribute prebills to partners for review and approval and ensure timely submission of finalized bills.
Monitor billing workflows and follow up with attorneys and staff to ensure billing deadlines are met.
Coordinate with the Finance Department regarding billing inquiries, corrections, write-downs, and client-related billing matters.
Review and process office-related invoices, reimbursements, and vendor payments within authorized approval levels.
Assist firm leadership and finance with monitoring and managing local office expenses.

Staff Support

Coordinate staff schedules, PTO requests, and timekeeping processes.
Manage onboarding and training of new hires in conjunction with Human Resources.
Foster a productive, professional, inclusive, and respectful office culture.

Office Operations & Administration

Ensure smooth day-to-day operations of the Jacksonville office.
Serve as the primary administrative point of contact between the Jacksonville office and the main Uniondale office.
Maintain an organized and professional office environment and coordinate office repairs and maintenance with the Facilities Manager.
Oversee office supply inventory, purchasing, and equipment management.
Work with the Records Manager and Records Assistant to ensure records and files (paper and digital) are maintained securely and in compliance with firm procedures.

Communication & Coordination

Serve as liaison between attorneys and administrative staff, working with the office managing partner to ensure operational needs are met.
Communicate regularly with the Uniondale office and other offices for consistent firm-wide operations.
Coordinate meetings, events, and conference room usage.
Handle internal communications and announcements at the office level.

Technology & Systems

Liaise with IT department to ensure systems, software, and equipment are functioning properly.
Troubleshoot basic tech issues or escalate as needed.
Ensure compliance with firm technology protocols and data security policies.

Compliance & Risk Management

Ensure the office complies with firm policies, professional conduct rules, and local laws.
Oversee office-level compliance training and documentation.
Serve as point of contact for any safety, emergency, or facility-related incidents.

Qualifications:

5+ years of office management or administrative leadership experience, preferably in a law firm or professional services environment.
Prior law firm billing experience required.
Strong understanding of legal billing processes, time entry procedures, prebills, and billing deadlines.
Experience working with attorneys and finance departments in a professional services environment.
Strong leadership and interpersonal skills.
Excellent organizational and problem-solving abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HR functions and financial processes in a law firm setting.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer

Quick Apply

Refine Your Search

administrative jobs in florida

Administrative Supervisor

Executive Assistant

Executive Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Clinical Administrative Coordinator - Remote in Florida

Administrative Assistant

Administrative Specialist - All Levels

Administrative Assistant-Call Center Support

Senior Administrative Assistant, Enforcement

Administrative Assistant - Full Time

Secretary / Administrative Assistant (5632)

Administrative Processor

Administrative Assistant

Administrative Assistant

Commercial Leasing Administrative Coordinator

Legal Secretary/Assistant - Minimum of 5 years litigation experience required

Legal Administrative Assistant ¦Community Association Practice

Dental Treatment Plan Coordinator/ Receptionist

I want to receive the latest job alert for administrative in florida

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