Top 386 Senior administrative coordinator Jobs in Florida

Senior Project Coordinator - Project Management Office
University of Miami —Miami, FL
- Full-time
- Hybrid work
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Assistant Director - Parks, Recreation and Natural Resources
Sarasota County Government —Sarasota County, FL
- $120,000 - $135,000 a year
- Full-time
- Writing skills
- Pass drug screening
- Research
- Wellness program
- Paid holidays
HR Coordinator (Hybrid)
Lifted, an Upwork Company™ —Tampa, FL
- Contract
- Hybrid work
- Mid-level
- Administrative experience
- 2 years
Quick Apply
Graduate Program Manager - School of Education and Human Development
University of Miami —Coral Gables, FL
- Full-time
- Office
- 3 years
- University
Senior Coordinator - Line Station
United Airlines —Fort Lauderdale, FL
- $45,030 - $58,656 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
11h
Director of Campus Operations
Herzing University —Miami, FL
- $110,500 - $149,500 a year
- Classroom
- Doctoral degree
- Master's degree
- Health insurance
- Paid time off
Mgr, Program
Royal Caribbean Group —Miami, FL
- Microsoft Word
- Bachelor's degree
- Travel
12d
Marketing Coordinator - REMOTE
Gradient Mortgage Capital, LLC —Fort Lauderdale, FL
- Full-time
- Remote
- Marketing
- Residential
- Bachelor's degree
Quick Apply
Sr Mgr, Program
Royal Caribbean Group —Miami, FL
- Microsoft Word
- 6 years
- Office
Practice Coordinator II - Tampa, FL
Envision Healthcare —Florida
- Full-time
- Hospital
- Mid-level
- 3 years
- Paid holidays
- Disability insurance
8d
Sr Associate, PDC Coordinator SE Region
Mercedes-Benz Group AG —Jacksonville, FL
- Computer literacy
- Mid-level
- High school diploma or GED
14d
Sr. Transaction Coordinator - Remote or Hybrid
Cushman & Wakefield —Tampa, FL
- $55,250 - $65,000 a year
- Full-time
- Remote
- Mid-level
- 2 years
- Health savings account
- Disability insurance
Quick Apply
12d
Program Coordinator Lead-OBGYN-Full-Time-Days
UF Health —Jacksonville, FL
- Full-time
- Mid-level
- Master's degree
- Ob/Gyn
Senior Coordinator Administrative Services
Florida International University —Miami, FL
- $55,000 - $62,000 a year
- Online Application
- Background check
- Office
- 3 years
5d
Sr. Sponsored Programs Specialist (A)
University of Miami —Miami, FL
- Weekends as needed
- Hybrid work
- 3 years
- University
- Bachelor's degree
- Health insurance
- Dental insurance
Clinical Program Coordinator
University of Miami —Miami, FL
- Full-time
- Mid-level
- Ob/Gyn
- University
- Health insurance
- Dental insurance
7d
Clinical Research Coordinator 3
University of Miami —Miami, FL
- Full-time
- Management
- University
- Bachelor's degree
- Health insurance
- Dental insurance
Executive Operations Administrator
The University of St. Augustine for Health Sciences —Miami, FL
- $79,300 - $111,510 a year
- Weekends as needed
- Microsoft Word
- School experience
- Microsoft Outlook
- Paid holidays
- Disability insurance
Admin Specialist II or III
Peoples Gas System —Tampa, FL
- 8 hour shift
- Bilingual
- Microsoft Word
- Microsoft Access
- Paid parental leave
- Paid holidays
IT Office Administrator - Technology Solutions
City of Jacksonville, FL —Jacksonville, FL
- Online Application
- 6 years
- Research
- Mid-level
- Wellness program
- Paid holidays
5d

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Senior Project Coordinator - Project Management Office

University of Miami -
Miami, FL

Apply Now

Job Details

Full-time

Benefits

Health insurance
Dental insurance

Qualifications

Technical Proficiency

Full Job Description

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .

The University of Miami, Project Management Office is seeking a full-time Senior Project Coordinator, to work hybrid in Miami.

CORE JOB SUMMARY
The Sr. Project Coordinator - PMO - Central coordinates project activities to ensure projects are on schedule. The Sr. Project Coordinator - PMO - Central provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. The incumbent prepares comprehensive action plans that detail available resources, timeframes, and budgets for projects.

CORE JOB FUNCTIONS

Assists with the assignment of tasks to internal teams including schedule management.
Assists with budget preparation and tracks all project-related expenditures.
Monitors project progress and addresses any issues that arise.
Assists with the identification of completion shortfalls. Acts as the point of contact and communicates the project status to relevant stakeholders.
Communicates timeline changes and new information to the project team. Creates and maintains comprehensive project documentation, plans, and reports.
Ensures all needed documentation is current properly filed and stored.
Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
Organizes, attends, and participates in project meetings. Prepares necessary presentation materials for project meetings.
Records minutes and takes detailed notes during meetings.
Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.
Adheres to University and unit-level policy and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High School Diploma or equivalent/relevant experience, certification or license

Bachelor's degree or equivalent preferred

Certification and Licensing:

Certification in project management preferred (i.e. CAPM, PMP, Scrum Master, etc)

Experience:

Minimum 3 years of relevant experience required

Knowledge, Skills and Abilities:

Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
Proficiency using Project Management software preferred (i.e. Smartsheet)

DEPARTMENT SPECIFIC JOB SUMMARY

The Sr. Project Coordinator - PMO - Central (H) coordinates project activities to ensure projects are on schedule. The Sr. Project Coordinator - PMO - Central (H) provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. The incumbent prepares comprehensive action plans that detail available resources, timeframes, and budgets for projects.

DEPARTMENT SPECIFIC JOB FUNCTIONS

The Sr. Project Coordinator works closely with project managers, project teams, and stakeholders to drive projects toward successful completion. This involves organizing meetings, tracking tasks, managing documents, providing status updates, and categorizing information.
Maintain and update Project Management templates. Suggest refinements as applicable based on an understanding of project management principles and the department’s needs.
Support project managers from across the Office of Enterprise Project Management on a project-by-project basis. Support may include performing administrative project-related tasks.
Lead meetings effectively, through proper preparation (i.e. through meeting agendas), execution (i.e. time-management, facilitation, engagement, etc), closeout (i.e. appropriate next steps), and follow-up (i.e. meeting minutes).
Schedule various meetings with stakeholders that may have complex or busy calendars. Craft and include detailed meeting agendas.
Prepare project-related documentation, including but not limited to: project plans, RAID logs, stakeholder register, presentations, dashboards, status updates, meeting minutes, and notes.
Monitor adherence to ePMO standards for project-related documentation.
Serve as a central point of communication for stakeholders regarding various projects or potential projects.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff

Apply Now

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Assists with the assignment of tasks to internal teams including schedule management.

Assists with budget preparation and tracks all project-related expenditures.

Monitors project progress and addresses any issues that arise.

Assists with the identification of completion shortfalls. Acts as the point of contact and communicates the project status to relevant stakeholders.

Communicates timeline changes and new information to the project team. Creates and maintains comprehensive project documentation, plans, and reports.

Ensures all needed documentation is current properly filed and stored.

Ensures adherence to standards and requirements by reviewing project objectives against deliverables.

Organizes, attends, and participates in project meetings. Prepares necessary presentation materials for project meetings.

Records minutes and takes detailed notes during meetings.

Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.

Adheres to University and unit-level policy and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

The Sr. Project Coordinator works closely with project managers, project teams, and stakeholders to drive projects toward successful completion. This involves organizing meetings, tracking tasks, managing documents, providing status updates, and categorizing information.

Maintain and update Project Management templates. Suggest refinements as applicable based on an understanding of project management principles and the department’s needs.

Support project managers from across the Office of Enterprise Project Management on a project-by-project basis. Support may include performing administrative project-related tasks.

Lead meetings effectively, through proper preparation (i.e. through meeting agendas), execution (i.e. time-management, facilitation, engagement, etc), closeout (i.e. appropriate next steps), and follow-up (i.e. meeting minutes).

Schedule various meetings with stakeholders that may have complex or busy calendars. Craft and include detailed meeting agendas.

Prepare project-related documentation, including but not limited to: project plans, RAID logs, stakeholder register, presentations, dashboards, status updates, meeting minutes, and notes.

Monitor adherence to ePMO standards for project-related documentation.

Serve as a central point of communication for stakeholders regarding various projects or potential projects.